The URL can be used to link to this page

Home My WebLink About2026-02-24 Water Board Agenda �rZt� OV WATER Michael Kekela Jr. qS� °°° UA� Colin Miura,Dist. 1,Board Member Chairperson qw �� James Lee,Dist.2,Board Member Dist.4 Guy Alameda,Dist.3,Board Member 19 �49 Emily Taaroa,Dist. 5,Board Member Keith Unger a� Vacant,Dist. 7,Board Member Vice Chairperson ° �� Stephen Lopez,Dist. 8,Board Member Dist.6 �I o Philip Aiona,Dist.9,Board Member HON DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: February 24, 2026 TIME: 10:00 a.m. IN-PERSON LOCATION: Department of Water Supply, Hilo Operations 889 Leilani Street,Hilo,Hawaii REMOTE MEETING LINK: Itttt //www fztc(l ook coin/�,awaiil)W✓S/li v(:: videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws(�hawaiidws.org), fax (808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony, regardless of time of receipt,will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 835 3377. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link, please email dws(a hawaiidws.org at least 24 hours before the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: Information about all the board's meetings is available here. General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: February 25, 2026, 10:00 a.m. (HST) Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street, Hilo, Hawaii If you would like to testify via an online video link,please email dws(a hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER: 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC: Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of January 27, 2026, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) POWER COST CHARGE: Chair:Is there any testimony for this item? Departmental power costs from all power sources decreased since the last Power Cost Charge rate was determined. The Department proposes to decrease the Power Cost Charge from $2.98 to $2.84 per thousand gallons as a result of this decrease.Power cost charges over the past year were as follows: Effective PCC November 1,2025 $2.98 June 1,2025 $2.08 February 1, 2025 $2.32 September 1,2024 $3.04 May 1,2024 $2.37 A Public Hearing will be held prior to this Board meeting to accept public testimony on this change. RECOMMENDATION: It is recommended that the Board approve the decrease of the Power Cost Charge from $2.98 to $2.84, effective March 1, 2026 6) PRESENTATION ON STRATEGIC AND BUSINESS PLANS UPDATE—PRIORITIZATION AND FRAMEWORK BY BROWN AND CALDWELL: Chair:Is there any testimony for this item? 7) SOUTH HILO: A. JOB NO. 2023-1234 (REBID),PANA`EWA WELLS A&B REPAIR: Chair:Is there any testimony for this item? This project generally consists of furnishing all labor, materials, tools and equipment necessary to remove the existing line shaft pumps,vertical hollow shaft motors, and column assemblies;refurbish one (1)vertical hollow shaft motor;install the Contractor furnished line shaft pumps, and vertical hollow shaft motor;install one (1)refurbished vertical hollow shaft motor, existing column assemblies, and all appurtenant materials; chlorinate the wells and pumping assemblies; daily clean-up of the job site at the conclusion of each work day; complete efficiency tests; and perform all incidental work necessary to complete repairs in accordance with the specifications. Page 2 of 5 February 24,2026,Water Board Agenda Bids for this project were opened on February 13, 2026, at 1:30 p.m., and the following are the bid results: Bidder Bid Amount Alpha, Inc. $ 1,543,732.00 Derrick's Well Drilling and Pump Services, LLC $ 728,225.00 Project Costs: 1) Low Bidder(Derrick's Well Drilling &Pump Services, LLC) $ 728,225.00 2) Contingencies(10.0%) $ 71,775.00 Total Cost: 800,000.00 Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement. The contractor will have 120 calendar days to complete this project. The Engineering estimate for this project was $536,500.00,however the repair of Pana`ewa Wells B & C in 2018 had an original contract amount of$813,030.00. Well History: Pana`ewa Well A: Original Installation: March 10, 1964 Repaired: September 28, 1999 Repaired: September 9,2016—Final Contract Amount$145,000.00 Repaired: November 5,2019—Final Contract Amount$115,803.05 Last Repaired: August 17, 2021 —Final Contract Amount$104,401.40 Pana`ewa Well B: Original Installation: December 4, 1968 Repaired: April22, 1977 Repaired: February 28, 1986 Repaired: November 22, 2002 Repaired: March 10, 2011 —Final Contract Amount$74,298.96 Repaired: September 26, 2012—Final Contract Amount$55,555.00 Last Repaired: July 15, 2020—Final Contract Amount$885,950.15 RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2023-1234 (REBID),PANA`EWA WELLS A & B REPAIR, to the lowest responsible bidder, Derrick's Well Drilling and Pump Services, LLC, for their bid amount of$728,225.00,plus $71,775.00 for contingencies, for a total contract amount of$800,000.00. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. 8) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEMS: Chair:Is there any testimony for this item? The Department received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department's standards and are in acceptable condition for dedication. Page 3 of 5 February 24,2026,Water Board Agenda 1. Grant of Easement and Bill of Sale Park View Subdivision SUB-08-000758 Grantors: Frederick A. and Lam L.Nitta Tax Map Key (3) 1-7-003:017, Road Lot Keaau, Puna, Island of Hawaii,Hawaii Facilities Charge: $31,794.00 Date Paid: 9/16/2025 Final Inspection Date: 8/4/2025 Water System Cost: $123,389.00 2. Indemnification Agreement Park View Subdivision SUB-08-000758 Grantors: Frederick A. and Lam L.Nitta Tax Map Key (3) 1-7-003:017, Road Lot Keaau, Puna, Island of Hawaii,Hawaii RECOMMENDATION: It is recommended that the Water Board accept these dedications, subject to the approval of the Corporation Counsel, and that either the Chairman or the Vice-Chairman be authorized to sign the document. B. MONTHLY PROGRESS REPORT: Chair:Is there any testimony for this item? Submission of Progress Report of Pro]ects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. C. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair:Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. D. MANAGER-CHIEF ENGINEER'S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Department of Water Supply Quarterly Energy Report 3. AWWA Annual Conference & Expo, June 21-24, 2026, Washington D.C. 4. Employee of the Quarter Award E. CHAIRPERSON'S REPORT: 1. Chairperson to report on matters of interest to the Board 2. Pacific Water Conference—Report by Board Members who attended the event on February 10-12,2026 9) ANNOUNCEMENTS: Next Meetine—March 24,2026, 10:00 a.m.,West Hawaii Civic Center, Building G, 74-5044 Ane Keohokalole Highway, Kailua-Kona,Hawaii,followed by a site visit to the Kahalu`u Shaft. Page 4 of 5 February 24,2026,Water Board Agenda 10) ADJOURNMENT: Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign language,interpreter, large print),please contact the Board Secretary at(808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council,Hilo, Hawaii. Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuanao`a Street, Suite 20, Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 5 of 5 February 24,2026,Water Board Agenda