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Home My WebLink About2026-03-24 Water Board Agenda Colin Miura, Dist. 1, Board Member Michael Kekela Jr. James Lee, Dist. 2, Board Member Chairperson Dist. 4 Guy Alameda, Dist. 3, Board Member Emily Taaroa, Dist. 5, Board Member Vacant, Dist. 7, Board Member Keith Unger Vice Chairperson Stephen Lopez, Dist. 8, Board Member Dist. 6 Philip Aiona, Dist. 9, Board Member DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI‘I WATER BOARD MEETING AGENDA MEETING DATE: March 24, 2026 A) TIME: 10:00 a.m. (Regular Meeting) PLACE: West Hawai‘i Civic Center Building G, 74--Kona, Hawai‘i B) TIME: Site Visit Immediately Following Recess of Regular Board Meeting. PLACE: Assemble at 78-6793 Kamehameha III Road, Kailua-Kona, Hawai‘i. Members of the public must have their own transportation to the site. Meeting will recess during transit and reconvene in front of the Kahalu‘u Shaft site. Staff will be present to allow access. (For directions, see Announcements item below.) STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by regardless of time of receipt, will be part of the permanent record. ADDITIONAL INFORMATION: Information about all the board’s meetings is available here. General information about the board is available at About the Water Board. 1) CALL TO ORDER – 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC – Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: Minutes of February 24, 2026, Public Hearing on the Power Cost Charge Minutes of February 24, 2026, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5)SOUTH KOHALA: A.JOB NO. 2025-A DEEPWELL MOTOR REPAIR –REQUEST FOR ADDITIONAL FUNDS: Chair: Is there any testimony for this item? The Department is requesting approval of a contract change order to cover the purchase of additional motor oil. The associated costs are outlined below, with a detailed breakdown provided in the attached invoice: ITEMDESCRIPTIONAMOUNT 1.5 gallon Mobil SHC 629 Synthetic (three containers)$1,112.40 2. Overnight airfreight charges$201.60 TOTAL $1,314.00 Original Contract Amount:$92,443.00 Original Contingency amount: $ 9,057.00 st 1Additional Contingency request: $ 2,443.00 nd 2Additional Contingency request: $ 1,314.00 Total Revised Contract Amount: $ 105,257.00 RECOMMENDATION: It is recommended that the Board approve an increase in contingency of $1,314.00 to Derrick’s Well Drilling and Pump Services, LLC, for JOB NO. 2025-1263, LMILO A DEEPWELL MOTOR REPAIR. If approved, the total revised contract amount shall be $105,257.00. 6) NORTH KONA: A. MATERIAL BID NO. 2023-20 (ALT-2), FUR DISCHARGE PIPING MATERIALS – PHASE 1 – REQUEST FOR ADDITIONAL FUNDS: Chair: Is there any testimony for this item? The vendor, Perkinson Co, LLC, is requesting a contract change order for additional costs in association with new federal tariffs. The description of additional costs are as follows: Department of Homeland Security, U.S. Customs Tariff Fee$ 10,452.00 Original Contract Amount:$ 157,828.00 Original Contingency Amount: $ 0.00 st 1Additional Contingency Request: $ 10,452.00 Total Revised Contract Amount: $ 168,280.00 RECOMMENDATION: It is recommended that the Board approve an increase in contingency of $10,452.00 to Perkinson Co, LLC, for MATERIAL BID NO.2023-20 (ALT-2), FURNISHING AND DELIVERING KAHALU‘U SHAFT DISCHARGE PIPING MATERIALS – PHASE 1. If approved, the total revised contract amount shall be $168,280.00. Page 2 of 4 March 24, 2026, Water Board Agenda 7)MISCELLANEOUS: A.RESOLUTION NO. 2026-01, APPROVING THE RECEIPT AND EXPENDITURE OF MONIES FOR DEPARTMENT OF WATER SUPPLY CAPITAL IMPROVEMENT PROJECTS FUNDED BY THE DRINKING WATER STATE REVOLVING FUND (DWSRF); AND AUTHORIZING THE MANAGER-CHIEF ENGINEER OR DEPUTY TO REDUCE, REPLACE, AND ALLOCATE UP TO $25,000,000.00 IN MONIES FOR SAID PROJECTS, IN THE FORM OF A LOAN AGREEMENT OR : Chair: Is there any testimony for this item? DWS is submitting a loan application to fund Capital Improvement Projects with the Drinking Water State Revolving Funds (DWSRF). One of the prerequisites for the loan is a Resolution approved by the Water Board. This Resolution authorizes the Manager-Chief Engineer or the Deputy to execute loans and/or grants with the State Department of Health for up to $25,000,000.00. RECOMMENDATION: It is recommended that the Water Board adopt DRINKING WATER STATE REVOLVING FUND RESOLUTION NO. 2026-01, subject to the approval of Corporation Counsel. B. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND 5-YEAR CAPITAL IMPROVEMENT PROJECTS (C.I.P.) BUDGETS FOR FISCAL YEAR 2027: Chair: Is there any testimony for this item? The Department’s Fiscal Year 2027 Operating Budget, totaling $83,525,795.00, and 5-Year C.I.P. Budget for Fiscal Year 2027-2031, totaling $261,500,000.00 have been distributed for the Board’s review. RECOMMENDATION: It is recommended that the Board approve a public hearing to be held on Tuesday, April 28, 2026, at 9:30 a.m., prior to the Water Board’s regular meeting, to accept public testimony regarding the Department’s Fiscal Year 2027 Operating and C.I.P. Budgets. C. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. D. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. E. MANAGER-CHIEF ENGINEER’S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Kona Low briefing Page 3 of 4 March 24, 2026, Water Board Agenda F.CHAIRPERSON’S REPORT: 1.Chairperson to report on matters of interest to the Board 8) ANNOUNCEMENTS: Next Meeting:April 28, 2026, 10:00 a.m., Department of Water Supply, Hilo Operations, 889Leilani Street, Hilo, Hawai‘i. Site Visit Today: Site visit to the Kahalu‘u Shaft, 78-6793 Kamehameha III Road, Kailua-Kona, Hawai‘i, to view and discuss its operations. Directions:,travel south approximately 4.5 miles to the Kamehameha III Road junction in Keauhou, and turn right (west) onto Kamehameha III Road. Travel downhill on Kamehameha III Road approximately 0.4 miles and look for DWS on the left-hand side of the road. The meeting will reconvene and take place at the Kahalu‘u Shaft site. 9) ADJOURNMENT: Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e., sign language, interpreter, large print), please contact the Board Secretary at 808-961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai‘i County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawai‘i County Code} A lobbyist means “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” {Article 15, Section 2-91.3(a)(6), Hawai‘i County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawai‘i. Board Packet: Pursuant to Hawai‘i Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Street, Suite 20, Hilo, Hawai‘i. “The Department of Water Supply is an Equal Opportunity provider and employer.” Page 4 of 4 March 24, 2026, Water Board Agenda