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HomeMy WebLinkAbout2026-04-23 Merit Appeals Board AgendaC. Kimo Alameda, Ph.D. Gabriella M. Cabanas Mayor Chair William V. Brilhante, Jr. Suzi Bond Managing Director Vice-Chair Merrick Nishimoto Deputy Managing Director County ofHawai‘i MeritAppeals Board AupuniCenter 101PauahiStreet, Suite2 Hilo, Hawai‘i96720 808) 961-8361 Fax (808) 961-8617 AGENDA Date: April 23, 2026 (Thursday) Time: 9:00 a.m. Place: Hilo Council Chambers - Hawaii County Building, 25Aupuni Street, First Floor, Room 1401, Hilo, HI96720 Members ofthepublicmayattend thismeetingeitherin-person atthemeetinglocation orviaZOOM: JoinZoomGov Meeting https://www.zoomgov.com/j/1604502752?pwd=fFuuOlfc778dUb0aJqvMtBB6v8sLFC.1 Meeting ID: 1604502752 Passcode: Apr23MAB DialIn: PhoneNo.: 16692545252 Meeting ID: 1604502752 Passcode: 17664734 Themembers oftheMeritAppeals Board willattendthismeeting in-person attheHilo CouncilChambers andviaZoom. Themeeting shallbeautomatically recessed forupto thirty (30) minutes torestore communication whenaudiovisual communication cannot be maintained with allmembers participating inthemeeting andwiththein-person location identified inthisagenda. Themeeting mayreconvene when either audiovisual communication isrestored, oraudio-onlycommunication isestablished afteran unsuccessful attempt torestore audiovisual communication. Ifitisnotpossible to reconvene the meeting asprovided inthissection within thirty (30) minutes afteran interruption tocommunication, themeeting shall beautomatically terminated. Gilbert J. Aguinaldo, Member Hawai‘iCounty isanEqualOpportunity Provider andEmployer. MeritAppeals Board April23, 2026 1) Call toOrder 2) Addendum toAgenda (Requires fourvotesandmustcomply withHawai‘iRevised Statutes § 92-7(d)) 3) Statements from the Public onAgenda Items – Oraltestimony maybepresented totheBoard eitheratthe outset ofthismeeting orimmediately priortotheapplicable agenda item. 9:00A.M.: HEARING RE COMMUNICATION NO. 25-09 Executive Session: TheMeritAppeals Board anticipates convening oneormore executive meetings regarding thematter listedbelow, pursuant toHRSSections 92-4, 92-5(a)(2) and92-5(a)(4), forthepurpose ofevaluating anofficeroremployee ofthe County ofHawaii, where theconsideration ofmatters affectingprivacy willbeinvolved andconsulting withtheBoard’sattorney onquestions andissues pertaining tothe Board’spowers, duties, privileges, immunities, andliabilities. A2/3voteofthemembers present pursuant toHRSSection 92-4isnecessary toholdanexecutive meeting. Communication No. 25-09, received onNovember 14, 2025, from Appellant, appealing aRecruitment andExamination actionbytheHawaii County Human Resources Department; and Communication No. 25-09.01, received onJanuary 22, 2026, fromRyanK. Thomas, Deputy Corporation Counsel, onbehalf ofAppellee, regarding Appellee’sPre-Hearing Statement; Witness List; ExhibitList; Exhibits “A” – “M”; and Communication No. 25-09.02, received onJanuary 22, 2026, fromAppellant, regarding Appellant’sWritten Statement andSubmission ofExhibits. 4) Approval ofMinutes March20, 2026 (Regular Session) 5) Director’sReport A. MABQuarterly Reports: January – March2026 o Administrative ServicesDivision o Classification & PayDivision o Equal Opportunity/ADADivision o Health & Safety Division o Personnel & Organizational Development Division o Recruitment & Examination Division o Workers’ Compensation Division 2 MeritAppeals Board April23, 2026 B. MABMonthly Divisional Activity Report: April2026 o Administrative Services Division o Classification & PayDivision o Equal Opportunity/ADA Division o Health & SafetyDivision o LaborRelations Division o Personnel & Organizational Development Division o Recruitment & Examination Division o Workers’ Compensation Division 6) Communication(s) None.) 7) New Business (fordiscussion andappropriate action) None.) 8) Unfinished Business (fordiscussion andappropriate action) FY2025-2026AnnualPerformance Evaluation oftheDirector ofHuman Resources (HR) Process; and FY2025-2026Human Resources Employee Survey o Proposed timeline todistribute surveys anddeadline forresponses o SurveyMonkey questions forFY2025-2026 (Line Department Survey) o SurveyMonkey questions forFY2025-2026 (Employee Survey) o MeritAppeals Board’sEvaluation ToolfortheDirector ofHRfor FY2025-2026 o Definetargetaudience/surveyparticipants Executive Session TheMeritAppeals Boardanticipates convening oneormoreexecutive meetings regarding theabove matter, pursuant toHRSSections 92-4, 92-5(a)(2) and 92-5(a)(4), toconsider thehire, evaluation, dismissal, ordiscipline ofanofficer or employee oftheCounty ofHawaii, where considerations ofmatters affecting privacy willbeinvolved andconsulting withtheBoard’sattorney onquestions and issuespertaining totheBoard’spowers, duties, privileges, immunities, and liabilities. A2/3voteofthemembers presentpursuant toHRS Section92-4is necessary toholdanexecutive meeting. 9) Announcements 10) Schedule Next Meeting Date The Merit Appeals Boardwillconvene itsnextmeeting onTuesday, May12, 2026, at 9:00a.m., attheHiloCouncil Chambers, Hawaii County Building, 25AupuniStreet, FirstFloor, Room1401, Hilo, HI96720. 3 MeritAppeals Board April23, 2026 11) Adjournment AuxiliaryAid and/orService: Ifyouneedanauxiliary aid/serviceorother accommodation duetoadisability, please contactGlynis Yamada at (808) 961-8361or byemailatGlynis.Yamada@hawaiicounty.govassoon aspossible. Requests madeas early aspossible willallowadequate timetofulfillyourrequest. Upon request, this noticeisavailable inalternate formatssuch aslargeprint, Braille, orelectronic copy. Submitting WrittenTestimony: TheBoardencourages thepublictosubmit thoughts, comments, andinputviawritten testimony. Toensure timelydelivery toBoardMembers priortothemeeting, writtentestimony should besubmitted before12:00noononthebusiness daypriortothemeeting by: (1) email to Glynis.Yamada@hawaiicounty.gov, (2) facsimile to (808) 961-8617, or (3) mailto theMerit Appeals Boardat101Pauahi Street, Suite 2, Hilo, Hawaii96720-4224. Allwrittentestimony, regardless oftime ofreceipt, willbepartofthepermanent record. Board Packet: Pursuant toHawaii Revised Statutes Section92-7.5, theboard packetprovided tomembersofthisboard forthismeeting isavailable forpublic inspection during regularbusinesshours at101PauahiStreet, Suite2, Hilo, Hawaii96720. Lobbyist: Ifyouarealobbyist, youmustregister withtheHawai‘iCounty Clerk within fivedaysofbecoming alobbyist \[Article 15, Section 2-91.3(b), Hawai‘i CountyCode\]. Alobbyist means “anyindividual engaged forpayorother consideration whospendsmorethanfivehours inanymonth or $275inanysix- monthperiod forthepurpose ofattempting toinfluence legislative or administrative action bycommunicating orurging others tocommunicate with public officials.” \[Article 15, Section2-91.3 (a)(6), Hawai‘iCountyCode\]. Registration formsandexpenditure reportdocuments areavailable attheOffice oftheCounty Clerk-Council, 25Aupuni Street, Hilo, Hawai‘i96720. 4