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Home My WebLink About2026-04-28 Water Board Agenda Colin Miura, Dist. 1, Board Member Michael Kekela Jr. James Lee, Dist. 2, Board Member Chairperson Dist. 4 Guy Alameda, Dist. 3, Board Member Emily Taaroa, Dist. 5, Board Member Vacant, Dist. 7, Board Member Keith Unger Vice Chairperson Stephen Lopez, Dist. 8, Board Member Dist. 6 Philip Aiona, Dist. 9, Board Member DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI‘I WATER BOARD MEETING AGENDA MEETING DATE:April28, 2026 TIME: 10:00 a.m. IN-PERSON LOCATION: Department of Water Supply, Hilo Operations REMOTE MEETING LINK: https://www.facebook.com/HawaiiDWS/live_videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by the agenda item submitting for. All testimony, regardless of time of receipt, will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 160 716 7924. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: here. General information about the board is available at About the Water Board. be reestablished after 30 minutes, the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: April 29, 2026, 10:00 a.m. (HST) Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street, Hilo, Hawai‘i the weblink or phone number to testify. 1)CALL TO ORDER: 10:00 a.m. (please turn cell phones off or set to silent) 2):Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) : Minutes of March 24, 2026, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: RollCall Required) 5) UPDATE BY BROWN AND CALDWELL: Chair: Is there any testimony for this item? 6) POWER COST CHARGE: Chair: Is there any testimony for this item? Departmental power costs recovered had increased since the last Power Cost Charge rate was determined. The Department proposes to decrease the Power Cost Charge from $2.84 to $2.53 per thousand gallons as a result of this increase. Power cost charges over the past year were as follows: Effective PCC March 1, 2026 $2.84 November 1, 2025 $2.98 June 1, 2025 $2.08 February 1, 2025 $2.32 Before the Power Cost Charge is changed, a Public Hearing shall be scheduled to accept public testimony. 2026, at 9:45 a.m., to receive testimony on decreasing the Power Cost Charge from $2.84 to $2.53, effective June 1, 2026. 7) : A. JOB NO. 2023-: Chair: Is there any testimony for this item? This project generally consists of furnishing all labor, materials, tools and equipment necessary to remove the existing booster assemblies; install Contractor furnished multistage inline booster pumps, motors with motor stands, and all appurtenant materials; seal off the existing suction can and install pump mounting stand, inclusive of concrete work; complete an efficiency and vibration test; daily clean- up of the job site at the conclusion of each work day; and perform all incidental work necessary to complete repair in accordance with the specifications. Bids for this project were opened on April 9, 2026, at 2:30 p.m., and the following are the bid results: Bidder Bid Amount $585,690.00 $370,866.00 $348,600.00 Jas W. Glover Page 2 of 9 April 28, 2026, Water Board Agenda Project Costs: 1) Low Bidder ()$348,600.00 2) Contingencies (10.0%) $ 34,860.00 Total Cost:$383,460.00 Funding for this project will be from under Deepwell Pump Replacement. The contractor will have 180 calendar days to complete this project.The Engineering estimate for this project was $260,000.00. Booster History: Haina Booster A: Pre-1980 Haina Booster B: Pre-1980 Haina Booster C: August, 1983 2023-1219, , to the lowest responsible bidder, Service, LLC, for their bid amount of $348,600.00, plus $34,860.00 for contingencies, for a total contract amount of $383,460.00-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. 8) NORTH KONA: A. NO. 2026-AND : Chair: Is there any testimony for this item? This project consists of furnishing all transportation, labor, equipment, tools, and consumable materials necessary to provide quarterly maintenance and repair services to the inclined lift system and its related appurtenances at the Department of Water Su July 1, 2026, through June 30, 2030. Bids for this project were opened on April 16, 2026, at 1:30 p.m., and no bids were received. DWS NO BIDS Engineering RECEIVED Estimate –(16 Qtr.) The rate of performance for this contract shall be per quarter (every 3 months). Such rate shall include all applicable taxes, per diem expenses, transportation expenses, and all other related NO BIDS $40,000.00 expenses that are necessary in the execution of the full performance of the services as specified in this specifications, complete and operable. Page 3 of 9 April 28, 2026, Water Board Agenda Based on this quarterly rate, the full 48-month contract amount shall be equal to (Quarterly Rate x 16 Qtrs). –(500 Hr., As-Needed Basis) Emergency call- out repair service with response on-site within thirty (30) hours of the service call at the request of the Department of Water Supply for services beyond the quarterly scheduled services performed per hour (minimum crew) which shall include all applicable taxes, per diem expenses, transportation expenses, and all other related expenses that are necessary in the NO BIDS $270,000.00 execution of the full performance of the emergency service call. Materials and machining services necessary shall be paid separately from materials and machining allowance below. overtime work, only the mechanics hourly rate shall be multiplied by one and one-half (1½) times and applicable taxes to the new overtime rate. –(Lump Sum) Materials and machining above, upon review and approval by the Project NO BIDS $100,000.00 Engineer. Allowance shall be set at $100,000.00. Payment shall be conducted by force account. lternate Procurement pursuant to HAR 3-122-35, as no responsive bids were received, and it would not be advantageous to the Department to issue a new solicitation. 9) : A. : Chair: Is there any testimony for this item? The Department received the following documents for action by the Water Board. The water systems dedication. 1. Grant of Easement and Bill of Sale PL-SUB-2023-000143 Grantor/Seller: Clinton Hinchcliff Jr. Tax Map Key (3) 7-3-024:008 Facilities Charge: $36,570.00 Date Paid: 7/31/2025 Water System Cost: $216,000.00 Page 4 of 9 April 28, 2026, Water Board Agenda 2. Grant of Easement and Bill of Sale PL-SUB-2023-000139 “Hikina Lani Subdivision” Grantor/Seller: RJL LLC Tax Map Key (3) 2-4-039:057, 058, 087, and 093 Wai Facilities Charge: $292,560.00 Date Paid: 6/3/2025 /23/2025 Water System Cost: $296,996.04 approval of the Corporation Counsel, and that either the Chairman or the Vice-Chairman be authorized to sign the document. B. - : Chair: Is there any testimony for this item? - Budget for Fiscal Year 2027- review. A public hearing was held prior to this meeting to accept testimony. The Board may change either Budget or adopt them as presented over two readings. 7 C. – SOUTH KOHALA, : Chair: Is there any testimony for this item? We are requesting to renew this Agreement from July 1, 2026, to June 30, 2027. The rates would be as follows: South Kohala - $4,475.68/month x 12 months (23 sites) = $53,708.16 - $2,944.16/month x 12 months (15 sites) = $35,329.92 - $738.48/month x 12 months (3 sites) = $8,861.76 Total: $97,899.84 calling for bids, according to Subsection 103D-1010 of the Hawai‘i Public Procurement Code. Brantley meet the requirements as a qualified rehabilitation facility. There is no increase from their proposal for Fiscal Year 2021-2022. Brantley covered by this agreement. – 1, 2026, to June 30, 2027, at a total cost of $97,899.84, and that either the Chairperson or the Vice-Chairperson be authorized to sign the documents, subject to approval by Corporation Counsel. Page 5 of 9 April 28, 2026, Water Board Agenda D. MEMORANDUM OF AGREEMENT (MOA) FOR THE EMERGENCY STANDBY GENERATOR : The Department of Water Supply (DWS) is proposing to enter into a MOA with the HaEmergency Management Agency to facilitate the allocation of FEMA Hazard Mitigation Grant Program funds to installation of a generator and supporting infrastructThe federal share will be 75% of the total project cost, not to exceed $825,000. DWS share will be a 25% match. DWS will be responsible for the procurement of the professional services and construction. Federal Share (75%): $ 825,000 DWS Share (25%):$ 275,000 Total Est. Project Cost: $1,100,000 approve the MOA with the Ha Emergency Management Agency for the Emergency Standby Generator at Keahuol Well, and that either the Chairperson or the Vice-Chairperson be authorized to sign the MOA, subject to review as to form and legality by Corporation Counsel. E. JOB NO. 2022-– : Chair: Is there any testimony for this item? contract for the work needed to identify and apply for various federal funding opportunities. The -needed” basis. Original Contract Amount: $ 75,000.00 (not to exceed) Additional funding request: $ 75,000.00 (not to exceed) Total Revised Contract Amount: $ 150,000.00 SR Partners, LLC, for JOB NO. 2022- F. SUBCONTRACT SUB-2026- – : Chair: Is there any testimony for this item? The Department of Water Supply (DWS) is proposing to enter a subcontract with the Alliance for Energy , manager and operator of the National Laboratory of the Rockies (NLR) (U.S. rt of this agreement, DWS will receive $50,000.00 for services rendered to support this project. : approve the subcontract SUB-2026-10058 with Cohort 5 Technical Deep Dive Track Community Support, and that either the Chairperson or the Vice-Chairperson be authorized to sign the subcontract, subject to review as to form and legality by Corporation Counsel. Page 6 of 9 April 28, 2026, Water Board Agenda G. B NO. 2026- (ON AN AS- FOR THE DEPARTMENT OF WATER SUPPLY: Chair: Is there any testimony for this item? This project consists of furnishing all materials, labor, transportation, tools, taxes, machinery, and equipment necessary for the furnishing and delivery of liquid chlorine in accordance with the specifications. The bidder will provide services on an as-needed basis, for a period not to exceed two years. Bids for this project were opened on April 9, 2026, at 1:00 p.m., and the following are the bid results: JCI Jones Chemicals, DWS Engineering Inc. Estimate –150 lb. Cylinder $575.00 $600.00 Estimated contract use: 150 lb. Cylinder: $575.00/cylinder x 585 cylinder/year x 2 years = $672,750.00 Total: $672,750.00 6-03, FUR- WATER SUPPLY, to the lowest responsible bidder, , above, for the period from July 1, 2026, through June 30, 2028, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. H. NO. 2026-04, HAUL -: Chair: Is there any testimony for this item? This project consists of furnishing all materials, labor, transportation, tools, taxes, machinery, and equipment necessary to collect 20-ft. containers from harbor; offload chlorine gas cylinders from the container; and deliver chlorine gas cylinders to various locations in accordance with the specifications. The bidder will provide services on an as-needed basis. Bids for this project were opened on April 9, 2026, at 2:00 p.m., and the following are the bid results. DWS NO BIDS Engineering RECEIVED Estimate –Hilo Harbor (14 NO BIDS $8,500.00 Ea.) – Pick Up From Harbor – Kawaihae Harbor NO BIDS $3,500.00 (4 Ea.) – Hourly Rate to Haul – NO BIDS $46,000.00 Ea.) –Hilo Harbor (14 NO BIDS $8,500.00 – Delivery, Preparation Ea.) – Kawaihae Harbor Cylinders NO BIDS $3,500.00 (4 Ea.) Page 7 of 9 April 28, 2026, Water Board Agenda : No bids were received. Staff will seek alternative procurement pursuant to HAR 3-122-35 to procure the required services. AG RATES: Chair: Is there any testimony for this item? For information and discussion purposes. J. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. K. : Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. L. MANAGER-: The Manager-Chief Engineer to provide an update on the following: 1.North Kona Wells M. : 1. Chairperson to report on matters of interest to the Board 10) ANNOUNCEMENTS: Next Meeting – May 26, 2026, 10:00 a.m., -5044 Ane Keohokalole Highway, Kailua-. 11) ADJOURNMENT: Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting (i.e., sign language, interpreter, large print), please contact the Board Secretary at (808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawai‘i County Code} A lobbyist means “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” {Article 15, Section 2-91.3(a)(6), Hawai‘i County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawai‘i. Page 8 of 9 April 28, 2026, Water Board Agenda Board Packet: Pursuant to Hawai‘i Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Street, Suite 20, Hilo, Hawai‘i. “The Department of Water Supply is an Equal Opportunity provider and employer.” Page 9 of 9 April 28, 2026, Water Board Agenda