HomeMy WebLinkAboutCD1 (rcvd 4.28.26) The Write Consulting Group LLC Response Document Report
County of Hawaii
Finance Purchasing Division
Diane Nakagawa, Director
25 Aupuni Street, Suite 1101, Hilo, HI 96720
[THE WRITE CONSULTING GROUP, LLC] RESPONSE DOCUMENT REPORT
GEN No. PS 26-0172
PRE-AWARD AND POST-AWARD PROJECT MANAGEMENT SERVICES FOR FEMA HAZARD MITIGATION GRANT
PROGRAM SUBAWARD NO. FM-5404-001-001R, COMMUNITY FUELS REDUCTION AND DEFENSIBLE SPACE
PROJECT, PHASE 1
RESPONSE DEADLINE: April 24, 2026 at 4:00 pm
Report Generated: Tuesday, April 28, 2026
The Write Consulting Group, LLC Response
CONTACT INFORMATION
Company:
The Write Consulting Group, LLC
Email:
antionetta@thewriteconsulting.com
Contact:
Antionetta Kelley
Address:
2355 Ala Wai Blvd
Suite 204
Honolulu, HI 96815
Phone:
(202) 271-0744
Website:
https://www.thewriteconsulting.com
[THE WRITE CONSULTING GROUP, LLC] RESPONSE DOCUMENT REPORT
GEN No. PS 26-0172
PRE-AWARD AND POST-AWARD PROJECT MANAGEMENT SERVICES FOR FEMA HAZARD MITIGATION GRANT PROGRAM SUBAWARD
NO. FM-5404-001-001R, COMMUNITY FUELS REDUCTION AND DEFENSIBLE SPACE PROJECT, PHASE 1
[THE WRITE CONSULTING GROUP, LLC] RESPONSE DOCUMENT REPORT
General Solicitation - PRE-AWARD AND POST-AWARD PROJECT MANAGEMENT SERVICES FOR FEMA HAZARD MITIGATION GRANT PROGRAM SUBAWARD NO.
FM-5404-001-001R, COMMUNITY FUELS REDUCTION AND DEFENSIBLE SPACE PROJECT, PHASE 1
Page 2
Submission Date:
Apr 24, 2026 11:46 AM (Hawaii Time)
ADDENDA CONFIRMATION
No addenda issued
QUESTIONNAIRE
1. Proposal Requirements*
Did you read through and confirm that you met all of the proposal requirements including the sections:
A. General Conditions
B. Special Provisions and Specifications
Yes
2. Proposal (without Cost Proposal)*
Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.
The_Write_Consulting_Group_Technical_Proposal.pdf
3. Separate Cost Proposal*
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
The_Write_Consulting_Group_Cost_Proposal.pdf
The Write Consulting Group, LLC | PS 26-0172 | Page 1
The Write Consulting Group, LLC
Antionetta Kelley, M.Ed., Founder & Principal | 2355 Ala Wai Blvd., Suite 204, Honolulu, HI 96815
antionetta@thewriteconsulting.com | (202) 271-0744
April 24, 2026
County of Hawai‘i Attn: Diane Nakagawa, Director of Finance
25 Aupuni Street, Suite 2103
Hilo, HI 96720
Introductory Letter Dear Evaluation Committee,
The Write Consulting Group, LLC is pleased to submit this proposal in response to PS 26-0172 for Pre-Award and Post-Award Project Management Services for FEMA Hazard Mitigation Grant Program (HMGP) Subaward No. FM-5404-001-001R, Community Fuels Reduction and Defensible Space Project, Phase 1. We understand that the County of Hawai‘i is seeking a capable grant management and project
management partner to help plan, coordinate, document, and administer a FEMA-funded six-month
Phase 1 project in compliance with County procurement requirements, HI-EMA requirements, FEMA program guidance, 2 CFR 200, and applicable state and federal regulations. Founded in 2019, The Write Consulting Group is a grant writing and award management firm that
provides end-to-end support across the full grant lifecycle. Over the past seven years, our team has
secured and managed more than $10 million in public and private funding for nonprofit organizations and public-interest programs nationwide. Our experience includes federal award administration, budget and expenditure tracking, contractor and partner coordination, performance and financial reporting, documentation management, scope and budget modifications, and closeout support.
Our team is particularly well-suited for this assignment because the County’s scope requires both disciplined project management and practical grant administration. We will support affected communities and landowners/land managers, coordinate procurement planning for fuels mitigation services, track actual costs and in-kind match documentation, maintain voluntary compliance evidence, support permit
and environmental documentation, and report project and grant status to the County, HFD, HI-EMA, and
FEMA as required. The firm operates virtually from Honolulu, Hawai‘i and maintains business registrations in Washington, DC and Hawai‘i. We do not anticipate the use of subcontractors for this engagement. The key personnel
identified in this proposal are available to perform the work and are prepared to begin promptly upon
Notice to Proceed. References include:
The Write Consulting Group, LLC | PS 26-0172 | Page 2
Organization Point of Contact Phone / Email
Blue Umbrella Strategies Kaylan Martin, MBA, Founder & Principal (240) 825-9340 | kaylan@bustrategies.com
Bunifu Learning Jennifer Dunn, MA, Co-Founder and Co-CEO (703) 655-8488 | jdunn@bunifuelearning.com
Bowie Business Innovation
Center
Angie Duncanson, MA, Former
Project Manager
(301) 974-2202 |
angie39@comcast.net
The Wiltrust Group Ernest Williams, MPRE, Principal (202) 656-8505 | ernest@wiltrust.com
DC Small Business Development Center Charles Motte, MBA, PMP, Associate Director (301) 775-4056 | charles.motte@howard.edu
We appreciate the County’s time and consideration and welcome the opportunity to support this
important community wildfire mitigation effort.
Respectfully,
Antionetta Kelley, M.Ed. Founder & Principal, The Write Consulting Group
The Write Consulting Group, LLC | PS 26-0172 | Page 3
1) Experience and Professional Qualifications Relevant to the Project
The Write Consulting Group offers a senior, hands-on team with experience managing federally-funded projects that require clear planning, cost control, documentation discipline, stakeholder coordination, and compliance with federal reporting requirements. Our work aligns directly with the County’s need for project planning, community coordination, procurement support, grant fund management, cost documentation, and audit-ready records for a FEMA HMGP-funded project.
We understand that Phase 1 includes fuels reduction and defensible space planning in multiple Hawai‘i Island communities, including Waimea, Waikoloa, Waiki‘i, Paʻauilo, Honokaʻa, Parker Ranch, DHHL Puukapu Farm lots, Kamuela View Estates, Kanehoa Subdivision, Anekona Estates, Waikiʻi Ranch, and Waikoloa Village. Our team will bring a structured yet practical approach to managing this work across
communities, landowners/land managers, contractors, County staff, HFD, HI-EMA, and FEMA reporting channels. Direct Alignment with Scope of Services
RFP Scope Requirement Our Relevant Capability / Response
Project planning and affected community
meetings
Facilitate kickoff and planning meetings,
document needs, establish project charters/workplans, assign action items, and maintain milestone tracking.
Constant communication with communities and HFD Implement a communications cadence with meeting notes, status updates, action-item logs,
issue escalation, and executive summaries.
Voluntary compliance evidence from property owners Create and maintain a voluntary compliance evidence tracker, document owner/resident participation status, and maintain an exclusion procedure for non-participating residents.
Work with landowners/land managers and identify vegetation removal areas Coordinate planning discussions, document property-specific needs, maintain maps/notes/photos provided by field teams, and organize decision records.
Procurement support for tree trimming, brush
abatement, chipper/mulcher, hauling, and heavy equipment
Support scope definition, cost reasonableness
documentation, vendor/contractor tracking, procurement package control, and contract file organization consistent with County and federal requirements.
Actual cost identification and grant fund
management
Track budgets, expenditures, contracts, invoices,
financial statements, management costs, and in-kind match documentation in an audit-ready cost
The Write Consulting Group, LLC | PS 26-0172 | Page 4
ledger.
Permits and environmental compliance Maintain a permit/environmental requirements
checklist, track responsible parties and approvals, and escalate gaps before work proceeds.
Reporting back to FEMA via HFD and HI-EMA Prepare status summaries, performance reporting inputs, financial documentation packages, and closeout-ready records for County review and
submission.
Project Leadership and Team Composition Antionetta Kelley, M.Ed., Founder and Principal, will serve as Principal-in-Charge and provide strategic oversight, compliance monitoring, County coordination, and final review of all deliverables. Ms. Kelley has more than 15 years of experience managing federal, state, local, and private awards, including awards
from the U.S. Small Business Administration, U.S. Department of Labor, and U.S. Department of
Veterans Affairs. Her experience includes spearheading kickoff meetings, developing compliant scope of work and budget modification requests, crafting routine financial and performance reports, subrecipient oversight, managing funder site visits, and maintaining audit-ready filing systems.
Team Member Role Relevant
Qualifications
Primary
Responsibilities
Antionetta Kelley, M.Ed. Principal-in-Charge 15+ years in grant writing/management; managed multi-year federal awards;
Shipley-trained
federal proposal expertise.
Final compliance review; County/HFD interface; senior oversight; issue
escalation; deliverable
approval.
Desirée Horsey, MBA, PMP, CSCP Senior Program Manager 20+ years in project/program
management; PMP
and CSCP; managed global programs, procurement, vendors, budgets, performance
dashboards, risk,
change control, and compliance-oriented documentation. Experienced in
budgets exceeding
Grant administration support; compliance
tracking; procurement
coordination; cost/in-kind documentation; status reporting; risk/issue tracking.
The Write Consulting Group, LLC | PS 26-0172 | Page 5
$4M.
Crystal DuBose,
CAPM
Senior Project Manager Experience supporting
federal programs for Treasury, DoD, and CMS; tracking contracts, records, audit and compliance
documentation.
Documentation control;
contract and record tracking; compliance file support; reporting package support.
Reporting Responsibilities and Management Structure The Write Consulting Group will operate under a clear management structure designed for accountability and fast communication. The Principal-in-Charge will remain accountable for contract performance and final deliverable review. The Senior Program Manager will oversee compliance, financial documentation,
procurement tracking, in-kind match documentation, FEMA/HI-EMA reporting inputs, and audit-ready
records. The Senior Project Manager will manage day-to-day coordination, community and stakeholder communications, meeting notes, schedule tracking, document collection, and follow-up on assigned actions.
Because we do not anticipate using subcontractors, all work will remain within our internal team. This
reduces coordination risk, maintains direct accountability, and allows the County to work with the same named personnel throughout the engagement. Any change in key personnel would be submitted to the County for written approval, consistent with the RFP requirements.
2) Past Performance on Projects of Similar Scope
Our past performance demonstrates strong cost control, compliance management, schedule discipline, financial and performance reporting, partner coordination, and documentation practices. While no prior project is identical to the County’s wildfire mitigation scope, our federal grant administration and project management work is directly relevant to the management demands of this project. This includes
coordinating multiple stakeholders, monitoring federal funding guidelines, documenting costs, reporting
deliverables, scope adjustments, and audit readiness. Bowie Business Innovation Center - 8(a) Center of Excellence
Funding Source U.S. Small Business Administration
Original / Final Contract Amount $3M / $3M
Original / Final Contract Period Aug. 2022 - Sept. 2027 / Aug. 2022 - Sept. 2027
Point of Contact Angie Duncanson, Former Program Manager | (301) 974-2202
Services / Similarity to Scope Administration of a multi-year $3M federal award; expenditure tracking, deliverable
The Write Consulting Group, LLC | PS 26-0172 | Page 6
monitoring, monthly performance and financial reports, budget and scope modifications,
compliance documentation, and audit-ready filing systems.
Performance Summary Completed within required reporting timeframes; maintained cost control through budget tracking and deliverable review; maintained documentation
for compliance and audit readiness.
Urban Alliance Foundation - Workforce Development Initiative
Funding Source U.S. Department of Labor / private funders
Original / Final Contract Amount $2.5M / $2.5M
Original / Final Contract Period May 2024 - Jan. 2025 / May 2024 - Jan. 2025
Point of Contact Nikki Brooks | (216) 650-6494
Services / Similarity to Scope Grant management and reporting support; budget
tracking, coordination with program staff, required reports, documentation, scope adjustments, and budget realignment support completed within required timelines.
Performance Summary Completed within required reporting timeframes;
maintained cost control through budget tracking and deliverable review; maintained documentation for compliance and audit readiness.
Greater Washington Urban League - Entrepreneurship Training
Funding Source D.C. Department of Employment Services
Original / Final Contract Amount $250,000 / $250,000
Original / Final Contract Period Jan. 2018 - Dec. 2020 / Jan. 2018 - Dec. 2020
Point of Contact Kimberly Corbin | (202) 904-9456
Services / Similarity to Scope Project schedule, recruitment, partner coordination, curriculum support, monthly performance reports, invoices, leadership
meetings, and on-time/on-budget delivery.
The Write Consulting Group, LLC | PS 26-0172 | Page 7
Performance Summary Completed within required reporting timeframes; maintained cost control through budget tracking
and deliverable review; maintained documentation for compliance and audit readiness.
Cost Control, Quality, and Schedule Performance Our internal controls emphasize cost reasonableness, expenditure tracking, schedule visibility, and timely documentation. We use budget-to-actual review, procurement files, invoice/payment logs, deliverable
checklists, and status reporting to ensure project activities remain aligned with approved scope, budget,
and schedule. When scope or budget adjustments are needed, we document the rationale, obtain appropriate approval, and maintain a clear change history. Relevant project leadership experience across our team includes managing multi-million-dollar programs,
vendor selection processes, dashboards, performance monitoring, risk management, and corrective action
systems. This background strengthens our ability to manage the County’s six-month schedule and the detailed documentation required for FEMA, HI-EMA, HFD, and County review. Corrective Actions, Federal Fund Participation, and Compliance History
The Write Consulting Group has not had formal findings related to material certification or non-
participation of federal funds on projects managed by our team. Our compliance approach is preventative: establish requirements early, document work as it occurs, track decisions and approvals, conduct periodic file reviews, and escalate any gap before it becomes a finding. If a corrective action is ever required, we will document the root cause, responsible party, required resolution, due date, evidence
of completion, and final approval in a corrective action log.
Supporting documentation included or recommended for the Appendix: daily time and effort log, sample budget realignment/modification request, sample status report, cost/in-kind tracking ledger template, action-item log template, procurement tracker, and compliance checklist.
3) Capacity to Accomplish the Work in the Required Time with Sufficient and Knowledgeable Staff The Write Consulting Group has the staff, structure, and management approach to complete the work within six months of Notice to Proceed. We are not assembling a team after award; the named personnel
in this proposal are available to support the County’s project. Our four-person senior team provides
coverage across grant compliance, project management, stakeholder coordination, documentation, procurement tracking, and reporting. Staffing Capacity and Availability
The proposed staffing model gives the County both senior oversight and day-to-day execution capacity.
The Principal-in-Charge will provide final review and high-level client coordination. The Senior Program Manager will manage grant compliance and documentation controls. The Senior Project Manager will coordinate schedules, meetings, follow-up, stakeholder communications, and documentation collection. This structure keeps the work moving while maintaining a compliance lens on all expenditures, contracts,
deliverables, and records.
The Write Consulting Group, LLC | PS 26-0172 | Page 8
We do not propose to use subcontractors. Keeping the work in-house allows our team to maintain quality
control, reduce communication delays, and ensure consistent documentation standards from kickoff through closeout. Six-Month Execution Plan
Phase / Timing Primary Activities Key Outputs
Mobilization: Weeks 1-2 Kickoff with County/HFD;
confirm scope, reporting channels, stakeholders, document repository, risk register, communications cadence, and procurement path.
Project charter/workplan; RACI;
schedule; communications plan; document control structure; initial risk register.
Community and Landowner Planning: Weeks 2-8 Support planning meetings; document needs; maintain voluntary compliance evidence; identify non-participation procedure; organize
property/area information.
Meeting notes; action-item log; property/participation tracker; needs summary; decision log.
Procurement and Cost Planning: Weeks 4-12 Define contractor needs; support cost identification; maintain procurement tracker; organize vendor/contract documentation.
Procurement tracker; cost estimate log; contract file checklist; cost reasonableness support.
Implementation Coordination: Weeks 8-22 Coordinate status updates; track permits/environmental requirements; monitor contractor/vendor progress; track in-kind man-hours and
financial documents.
Status reports; permit/environmental checklist; in-kind ledger; financial/contract documentation; issue log.
Reporting and Closeout Readiness: Weeks 20-26 Compile documentation; reconcile costs and match; support FEMA/HI-EMA/HFD reporting; conduct file review
and closeout readiness check.
Final reporting package; cost documentation file; closeout checklist; lessons learned / debrief notes.
Hawai‘i Experience We have supported work in Hawai‘i and understand the importance of trust, local context, respectful communication, and alignment with community priorities. Our recent work with Kōkua Kalihi Valley Comprehensive Family Services in Honolulu focused on funding strategy and program support tied to
food access and community health.
The Write Consulting Group, LLC | PS 26-0172 | Page 9
Project Location Project Type Duration
Kōkua Kalihi Valley - Farm to School Initiative Honolulu, HI Grant Writing and
Program Support
Aug. 2025 - Dec. 2025
Federal Compliance and Match Documentation Capacity This project requires disciplined handling of federal funds, management costs, and a 25% non-federal local match through in-kind services. We will maintain an in-kind match ledger that captures eligible activity, responsible party, date, description, hours, rate or valuation basis, supporting evidence, and
approval status. We will align documentation with reasonable, allowable, and allocable standard and
maintain a file structure that supports review by the County, HFD, HI-EMA, and FEMA. The team will also maintain contract and financial documentation for vendor work, including estimates, procurement records, contracts, invoices, payment documentation, cost summaries, and change records.
This will support grant management, program management cost reimbursement documentation, and final
closeout readiness. 4) Innovative or Alternative Methods and Anticipated Concepts for Furnishing the Required Services
Our method is practical, transparent, and designed to prevent the common issues that slow federally
funded projects: unclear roles, scattered documentation, late cost tracking, procurement gaps, weak participation records, and incomplete closeout files. We will establish a simple but rigorous project control system that gives the County visibility into status, risks, decisions, costs, match documentation, and outstanding actions.
Proposed Management Concepts
• One-page project control dashboard: A concise dashboard showing schedule status, upcoming milestones, risks/issues, procurement status, permits/environmental items, cost status, and documentation gaps.
• RACI-based accountability: A responsibility matrix identifying who is responsible, accountable, consulted, and informed for planning meetings, landowner coordination, procurement steps, cost tracking, in-kind documentation, reporting, and closeout tasks.
• Compliance-first document repository: A centralized file structure organized by scope area,
procurement, contracts, invoices, in-kind match, permits/environmental, voluntary compliance evidence, reports, and closeout.
• Voluntary compliance and non-participation tracking: A participation tracker to record
owner/resident status, evidence received, follow-up needs, and excluded/non-participating
residents consistent with the County’s procedure.
• In-kind cost tracking discipline: A daily time and effort/man-hour log tied to the non-federal match requirement, with review checkpoints before reporting periods close.
• Procurement readiness checklist: A checklist to confirm scope, cost basis, vendor requirements,
federal terms, conflict/debarment considerations, and documentation before procurement files are finalized.
The Write Consulting Group, LLC | PS 26-0172 | Page 10
• Closeout-ready from day one: Monthly file reviews to ensure that financial statements, contracts, reports, meeting notes, status updates, approvals, and evidence are complete before final closeout. Quality Assurance and Risk Escalation
We will use a two-level quality review process. The Senior Program Manager will conduct first-level review for completeness, formatting, and support documentation. The Senior Project Manager will review compliance alignment, financial documentation, match tracking, procurement records, and reporting inputs. The Principal-in-Charge will conduct final review of major deliverables and any submission-ready package.
Risks will be documented in a risk and issue log that identifies the issue, impact, owner, due date, mitigation plan, and status. Any compliance risk, late deliverable, missing documentation, procurement concern, or unresolved stakeholder issue will be escalated to the Principal-in-Charge and County/HFD point of contact promptly, with recommended corrective actions.
KEY PERSONNEL RESUMES
ANTIONETTA KELLEY, M.ED.
Honolulu, HI
(202) 271.0744 | antionetta@thewriteconsulting.com
SUMMARY
Shipley-certified, resourceful, results-driven, and reliable Grant Manager/Writer with over 15 years of experience crafting compelling proposals and managing large, complex grants from federal, state/local, and private funders. Successfully managed several multi-million-dollar, multi-year, and multi-regional federal and state/local grants for national nonprofit organizations. Highly experienced and knowledgeable about the end-to-end grant management life cycle, including prospect
research, pipeline development, narrative crafting, submission/tracking, and post-award management. Adaptable troubleshooter who consistently implements the proper solutions to address anticipated and unforeseen challenges. RELATED WORK EXPERIENCE
The Write Consulting Group, LLC November 2019 – Present Founder & Principal Selected Clients & Engagements: Kōkua Kalihi Valley Comprehensive Family Services (Honolulu, HI) • Provided grant writing and funding strategy support for community-based health and food access initiatives • Supported program alignment and proposal development for local and federal funding opportunities Bowie Business Innovation Center (Bowie, MD)
• Managed a $3M U.S. Small Business Administration award, overseeing reporting, compliance, and performance tracking • Supported budget monitoring and scope modifications to maintain alignment with federal requirements • Developed reporting systems and documentation processes to ensure audit readiness Urban Alliance Foundation (Washington, DC)
• Managed a $2.5M U.S. Department of Labor-funded workforce development programs, including reporting, coordination, and budget tracking • Supported scope adjustments and budget realignments to maintain compliance and program continuity Boys & Girls Clubs of Greater Washington (Washington, DC)
• Supported application of a FEMA Nonprofit Security Grant Program award ($2.5M) • Managed a $4.5M grant portfolio consisting of state/local + federal agencies and private foundations, including stewardship and tracking efforts in Raiser’s Edge and SharePoint
• Tracked expenditures, prepared reports, maintained documentation, and supported compliance with federal guidelines The Veteran Group (Arlington, VA) • Developed federal proposals and managed a $600,000 U.S. Department of Veterans Affairs contract Greater Washington Urban League (Washington DC) • Secured and supported implementation of workforce and entrepreneurship grants valued at $500,000
EDUCATION
Harvard Graduate School of Education, Cambridge, MA Field of Study: Master of Education, Education Policy and Management; Cum Laude Degree Received May 2014
Smith College, Northampton, MA Field of Study: Bachelor of Arts, American Government Major, Spanish Minor; Cum Laude Degree Received May 2011 CERTIFICATIONS
Shipley Associates, Washington, DC March 2024
Winning Federal Proposals
University of the District of Columbia, Washington, DC August 2020 Advanced Grant Proposal Writing
DESIRÉE DOMINIQUE HORSEY, MBA, PMP, CSCP
Phoenix, AZ | desireehorsey@gmail.com | 480.621.0466 | linkedin.com/in/desireehorsey
SENIOR PROJECT MANAGER | GRANT COMPLIANCE & PROGRAM MANAGEMENT
Results-driven Senior Project Manager with 20+ years of experience leading complex, multi-site programs,
vendor coordination, procurement support, budget oversight, compliance-oriented documentation, risk
management, and performance reporting. Proven ability to manage regulated and federal-adjacent
environments, strengthen operational controls, maintain audit-ready records, and deliver measurable
improvements across cost, schedule, quality, and stakeholder alignment.
CORE COMPETENCIES
Project Planning & Execution | Federal Grant/RFP Documentation Support | Compliance & Audit-Ready
Records | Budget Tracking & Cost Control | Procurement, RFQ/RFP & Vendor Management | Risk, Issue
& Corrective Action Management | Stakeholder Coordination | Performance Reporting | Change Control |
Process Improvement | Team Building & Leadership | Staffing & Resource Management
PROFESSIONAL EXPERIENCE
AI Consultant | Technical Project Manager | Independent Consulting, 2017-Present
• Lead consulting, proposal, training, and business improvement projects; manage scope, milestones,
deliverables, documentation, and client communications.
• Support proposal development, grant writing, SBIR/STTR proposal preparation, RFP responses,
technical documentation, and funding narratives for grants, investors, and corporate sponsorships.
• Design structured project plans, reporting workflows, implementation roadmaps, and automation
solutions that improve accountability, documentation consistency, and operational efficiency.
Chief Operations Officer | Program Manager | Nomadic Systems Corporation, 2019-2024
• Led program and operations initiatives across engineering, software development, sales, marketing, and
research, including technology roadmap development aligned with strategic business goals.
• Created KPI dashboards and reporting processes to monitor operations, program progress, risks, issues, and
corrective actions; supervised requirements, functional specifications, and UAT documentation, reducing UAT
defects by 30%.
• Managed vendor, partner, client, and team relationships, contributing to a 15% increase in customer
retention and a 10% improvement in team retention.
Integrated Supply Chain IT Program Manager / IT Manager | Honeywell International, 2004-2016
• Managed infrastructure, software, and business process improvement programs supporting 30+ aerospace
facilities worldwide; coordinated IT, supply chain, manufacturing, quality, engineering, vendors, and
executive stakeholders.
• Led project planning, budget justification, risk management, change control, requirements development,
vendor coordination, and performance monitoring to meet scope, schedule, budget, and quality standards.
• Managed supplier selection processes, including RFQs/RFPs, supplier response reviews, proposal
evaluations, negotiations, recommendations, and contract terms.
• Deployed digital dashboards to improve real-time visibility, work prioritization, and corrective actions,
generating $800K+ in annual savings; improved on-time project delivery to 90%.
• Led manufacturing execution system implementation that strengthened root cause analysis, reduced process
variation, and generated $3M in annual operating income savings and a $2.5M working capital reduction.
• Reduced cycle time by 35% using Lean Manufacturing and Six Sigma methods to streamline purchase order
capture, transformation, and distribution processes.
• Managed IT operations, staffing, forecasting, and planning with responsibility for a $4.2M operating budget;
supported compliance initiatives including records retention, FAA-related compliance, ITAR-related work,
security remediation, and business process controls.
EDUCATION & CERTIFICATIONS
MBA, University of Maryland | MS, Computer Systems and Technology Management, University of
Maryland | BS, Electrical and Computer Engineering, Drexel University | Project Management Professional
(PMP) | Certified Supply Chain Professional (CSCP) | Six Sigma Green Belt | Design for Six Sigma
CRYSTAL DUBOSE
Grayson, Georgia cdubose523@icloud.com |
240-633-9087
Security Clearance: Secret (Active)
PROFESSIONAL SUMMARY
A dynamic Program Management and Human Resources professional with more than 15 years of experience in
supporting programs across both federal government and private sectors.
PROFESSIONAL EXPERIENCE
HR Onboarding Specialist / Senior Program Analyst
J3 Consulting LLC – U.S. Department of Treasury (Remote) | May 2024 – April 2025
Led the Cybersecurity onboarding program and managed security clearances for over 400 personnel.
Designed and implemented onboarding workflows, SOPs, and pilot HR applications.
Successfully completed more than 200 Cybersecurity financial statements and contracts.
Managed employee lifecycle tracking and engagement metrics using HR systems.
Delivered actionable insights and risk mitigation strategies for system enhancements.
Project Manager
T-Rex Solutions – U.S. Department of Defense, Bethesda, MD | Nov 2022 – Apr 2024
• Managed operational and executive support for federal contracts.
Cleared a backlog of over 100 security clearance cases in less than 30 days.
Developed standard operating procedures (SOPs) and enhanced role clarity through updated position
descriptions.
Portfolio Project Manager
Centers for Medicare & Medicaid Services (CMS), Bethesda, MD | May 2015 – Aug 2023
Oversaw ACA financial portfolios, collaborating with finance teams to allocate over $100M.
Assisted in the implementation of new IT systems for financial and program analysis.
EDUCATION & CERTIFICATIONS
Certified Associate in Project Management (CAPM) – June 2025
eCornell University – Business Management, 2020
Atlantic Cape Community College – A.A. in Social Work, 2001
SAMPLE DOCUMENTS FROM
PREVIOUS PROJECTS
SBA Congressional Community Project Grant
Personal Activity Report
Employee:
Title:
Month & Year:
Week Activity Category Number of Hours Distribution of Time Activity Categories
Week 1 Program/Project Planning
Week 2 Program/Project Monitoring
Week 3 Program/Project Management
Week 4 Program Implementation
Program Reporting
Budget/Financial Management
Grants Management
Marketing/Outreach
Administrative Support
Total
I certify that this report accurately reflects the actual work performed during the period indicated.
Initial Above
ORG LOGO REDACTED
ORG LOGO REDACTED
July 5, 2024
NAME REDACTED
Grants Management Specialist
Office of Grants Management
409 3rd Street, SW
Washington, DC 20416
RE: No-Cost Extension Request for Small Business Association SBA-Funded Community Project
Grant No. REDACTED
Dear REDACTED,
The REDACTED is requesting a no-cost extension of the SBA-funded FY22 Community Projects Grant
No. REDACTED from 8/31/2025 to 8/31/2027 (an additional two years). This grant has been funded for
$3,000,000, with no matching funds requirements.
Enclosed please find an explanation for the intended activities.
Please do not hesitate to contact me if you have any questions or concerns. We thank you for considering
this request.
Sincerely,
REDACTED, Executive Director
ORG LOGO REDACTED
I. No-Cost Extension Explanation
The below budget modification for FY22 Community Projects Grant No. REDACTED was approved by the
SBA on May 7, 2024. In summary, REDACTED spent less on salaries and fringe than anticipated, and
requested to reallocate the surplus of $261,663 to contractual services. In addition, Year 1 was dedicated
to pre-development work that allowed REDACTED to establish the proper infrastructure and
professional services needed to properly manage the grant. Furthermore, REDACTED’s subcontractor,
REDACTED, executed its subcontract agreement with REDACTED for this project on November 8, 2023.
Due to the delay in engagement and the aggressive timeline to complete the required activities and
deliverables, REDACTED is requesting a two (2) year no-cost extension on the REDACTED contract.
Updated Budget as of May 7, 2024:
Category Approved Budget Net Change Revised Budget
Personnel $1,127,244.00 $-85,570.00 $1,041,674.00
Fringe Benefits $272,813.00 $-176,093.00 $96,720.00
Travel $112,500.00 $0.00 $112,500.00
Equipment $4,900.00 $0.00 $4,900.00
Supplies $21,451.00 $0.00 $21,451.00
Contractual $1,050,000.00 $261,663.00 $1,311,663.00
Other $59,221.00 $0.00 $59,221.00
Total Direct $2,648,129.00 $0.00 $2,648,129.00
Indirect Costs $351,871.00 $0.00 $351,871.00
Total Budget $3,000,000.00 $0 $3,000,000.00
For this no-cost extension request, REDACTED is requesting to use its anticipated surplus of $1,201,130.10 for two additional years. The surplus will be used to an additional 100 8(a) firms on
federal procurement. In addition, the REDACTED Program will continue to provide coaching services to
assist Tier 2 8(a) firms with developing procurement capture strategies, proposal development, and
access to subject matter experts.
Docusign Envelope ID: 605B347D-9FC9-4BF5-A571-E8FD3F88A0CF
Office of Grants Management 409 3rd Street SW Washington, DC 20416 Budget Realignment Request Form Date: July 15, 2024
Dear Office of Grants Management:
The REDACTED would like to request a budget realignment request for grant number REDACTED to transfer 60%
of REDACTED’S travel budget to REDACTED. The total amount budgeted for travel is $112,500.00 and we are
requesting to transfer $67,500.00 to REDACTED so they can coordinate their own travel arrangements. Please
see transfer breakdown below:
Total Budget
Category Amount
Personnel $1,041,674.00
Fringe Benefits $96,720.00
Travel $112,500.00
Equipment $4,900.00
Supplies $21,451.00
Contractual $1,311,663.00
Other $59,221.00
Total Direct $2,648,129.00
Indirect Costs $351,871.00
Total Budget $3,000,000.00
REDACTED’s Budget
Category Approved Budget Net Change Revised Budget
Personnel $637,107.00 $0.00 $637,107.00
Fringe Benefits $40,710.00 $0.00 $40,710.00
Travel $112,500.00 $-67,500.00 $45,000.00
Equipment $4,900.00 $0.00 $4,900.00
Supplies $21,451.00 $0.00 $21,451.00
Contractual $1,251,663.00 $0.00 $1,251,663.00
Other $59,221.00 $0.00 $59,221.00
Total Direct $2,127,552 $0.00 $2,060,052.00
Indirect Costs $93,948.00 $0.00 $93,948.00
Total Budget $2,221,500.00 $-67,500.00 $2,154,000.00
Docusign Envelope ID: 605B347D-9FC9-4BF5-A571-E8FD3F88A0CF
REDACTED’s Budget
We thank you for considering this request and will not make the changes until approval is received in writing.
Signed by the Grantees Authorized Official.
(Grantee/Recipient)
(Signature)
Antionetta Kelley
(Name)
Grant Manager
(Title)
7/15/2024
(Date)
Category Approved Budget Net Change Revised Budget
Personnel $404,567.00 $0.00 $404,567.00
Fringe Benefits $56,010.00 $0.00 $56,010.00
Travel $0.00 $67,500.00 $67,500.00
Equipment $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00
Contractual $60,000.00 $0.00 $60,000.00
Other $0.00 $0.00 $0.00
Total Direct $520,577.00 $0.00 $588,077.00
Indirect Costs $257,923.00 $0.00 $257,923.00
Total Budget $778,500.00 $67,500.00 $846,000.00
The Write Consulting Group, LLC | Separate Cost Proposal | PS 26-0172
COST PROPOSAL
Pre-Award and Post-Award Project Management Services FEMA Hazard Mitigation Grant Program Subaward No. FM-5404-001-001R Community Fuels Reduction and Defensible Space Project, Phase 1
Submitted To County of Hawai‘i, Department of Finance / Hawai‘i Fire Department
Solicitation PS 26-0172
Submitted By The Write Consulting Group, LLC
Date April 24, 2026
Performance Period Six (6) months from Notice to Proceed, subject to final negotiated scope
1. Cost Summary
The Write Consulting Group proposes a fixed, not-to-exceed project budget aligned with the RFP’s stated Phase 1 project cost and funding structure. The proposed budget includes project planning, community and landowner coordination, contractor procurement support, permit/environmental coordination support,
grant fund tracking, in-kind match documentation, reporting, and project closeout support.
Cost Component Amount Basis
Federal Share / County Advance $31,125 Cash-funded professional services advanced upon contract execution, subject to final contract terms.
Required Non-Federal Match $10,375 In-kind professional services contribution equal to 25% of total Phase 1 project cost.
Total Phase 1 Project Value $41,500 Total estimated project cost for Phase 1 services.
Phase 1 Subrecipient Management Cost (SMC) $2,075 Five percent management cost, payable with documentation of total project costs and final funding approval, as provided in the RFP.
Total Value Including SMC $43,575 Phase 1 project value plus SMC.
Important cost proposal note: This cost proposal is intended to be submitted separately from the technical proposal. Final billing terms, invoice format, eligible cost documentation, and SMC payment timing should be confirmed during contract negotiation and aligned with County, HI-EMA, FEMA, and 2 CFR 200 requirements.
2. Proposed Phase 1 Task Budget
The task budget below is organized around the RFP scope of services. Each task includes both cash-funded effort and in-kind match contribution, with the combined amount equaling the total Phase 1 project value of $41,500.
The Write Consulting Group, LLC | Separate Cost Proposal | PS 26-0172
RFP-Aligned Task Area Cash Share In-Kind Match Total Included Services
Project initiation, planning, and project
controls
$4,875 $1,625 $6,500 Kickoff, milestone plan, communications protocol,
document control, risk/issue
tracking, reporting calendar.
Community and
landowner/land manager coordination
$5,437.50 $1,812.50 $7,250 Planning meetings, status
updates, coordination with affected communities, landowners, land managers, and HFD.
Procurement planning and contractor cost support
$4,875 $1,625 $6,500 Identify contractor needs, support scopes/specifications, obtain/review cost information,
document procurement files.
Permit and
environmental
compliance coordination support
$3,187.50 $1,062.50 $4,250 Track required permits,
environmental
requirements/ordinances, compliance documentation, and follow-up items.
Defensible space coordination and in-kind labor tracking
$4,312.50 $1,437.50 $5,750 Coordinate resident-facing work, track/verify man-hours, document participation/non-participation procedures.
Grant fund management, financial
tracking, and reporting
$5,437.50 $1,812.50 $7,250 Track contracts, invoices, financial statements, deliverables,
reporting package inputs, and
audit-ready records.
Closeout, final
documentation, and
audit-ready file preparation
$3,000 $1,000 $4,000 Reconcile records, finalize
documentation, support final
narrative/financial reporting, and archive closeout file.
TOTAL $31,125 $10,375 $41,500 Total Phase 1 project value.
The task budget is proposed as a fixed not-to-exceed amount. Actual work may be reallocated across tasks as approved by the County, provided the total contract amount, match requirement, and scope requirements are maintained.
The Write Consulting Group, LLC | Separate Cost Proposal | PS 26-0172
3. Staffing and Estimated Labor Allocation
The following labor allocation supports the six-month schedule and keeps senior-level staff assigned to compliance, reporting, coordination, procurement, and closeout responsibilities. Hourly rates are included for transparency and budget planning; final rates are subject to County approval and contract negotiation.
Name / Role Primary Function Rate Estimated Hours Estimated Value
Antionetta Kelley, M.Ed. / Principal-in-Charge Executive oversight, compliance review, issue escalation, final deliverable review.
$110 150 $16,500
Desirée Horsey, MBA, PMP, CSCP / Senior
Program Manager
Program administration, procurement support, compliance tracking,
reporting controls, budget
documentation.
$100 150 $15,000
Crystal DuBose, CAPM /
Senior Project Manager
Support
Document control, meeting notes,
status logs, records tracking,
administrative coordination.
$80 125 $10,000
TOTAL 425 $41,500
4. Proposed Payment and Documentation Approach
• Advance / Cash-Funded Services: The proposed cash-funded portion is $31,125, consistent with the RFP’s stated federal share. The payment timing should follow the executed contract and County procedures.
• In-Kind Match Documentation: The Write Consulting Group will maintain a match tracking log showing staff name, date, activity, task category, hours, rate, value, and supporting notes. Match
entries will be reviewed before submission to confirm they are reasonable, allowable, allocable, and supported by documentation.
• SMC Reimbursement: The $2,075 management cost amount is proposed as a separate reimbursable management cost line, payable only after required documentation and final approval as described in the RFP.
• Monthly Reporting Support: Monthly invoice/support packages may include a summary of work
performed, task progress, deliverables completed, financial tracking, in-kind match log, vendor/procurement documentation, risk/issue updates, and supporting records.
• Cost Controls: The team will track budget-to-actuals, open commitments, vendor costs, in-kind contribution, and documentation status to maintain cost control and audit readiness throughout the six-
month performance period.
5. Assumptions, Clarifications, and Exclusions
• This cost proposal is based on the RFP’s estimated six-month Phase 1 period of performance and total Phase 1 project cost of $41,500.
The Write Consulting Group, LLC | Separate Cost Proposal | PS 26-0172
• The Write Consulting Group will provide project management, grant administration, coordination, procurement support, reporting support, and documentation management services. It does not assume responsibility for performing physical fuels reduction, tree trimming, brush abatement, hauling, heavy equipment work, or environmental engineering services unless separately negotiated.
• Vendor, contractor, permit, travel, printing, postage, inspection, or third-party costs are not included in
the professional services budget unless expressly authorized in writing by the County.
• All cost documentation will be maintained to support audit readiness and compliance with applicable County, HI-EMA, FEMA, and federal grant requirements.
• Any scope change, schedule extension, additional site work, or additional reporting obligation beyond
the final negotiated scope may require a written amendment or task order.
6. Cost Proposal Acceptance
For The Write Consulting Group, LLC For County of Hawai‘i
Authorized Signature: ___________________________
Name/Title: Antionetta Kelley, M.Ed., Founder & Principal Date: ___________________________
Authorized Signature: ___________________________
Name/Title: ___________________________ Date: ___________________________
April 24, 2026