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Home My WebLink About2026-06-16 Water Board Agenda �rZt� OV WATER Michael Kekela Jr. qS� °°° UA� Colin Miura,Dist. 1,Board Member Chairperson qw �� James Lee,Dist.2,Board Member Dist.4 Guy Alameda,Dist.3,Board Member 19 �49 Emily Taaroa,Dist. 5,Board Member Keith Unger a� Nicholas Riznyk,Dist. 7,Board Member Vice Chairperson °� �� Stephen Lopez,Dist. 8,Board Member Dist.6 �I o Philip Aiona,Dist.9,Board Member HAWN DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: June 16, 2026 TIME: 10:00 a.m. IN-PERSON LOCATION: Department of Water Supply, Hilo Operations 889 Leilani Street,Hilo,Hawaii REMOTE MEETING LINK: Itttt //www fztc(l ook coin/�,awaiil)W✓S/li v(:: videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws(�hawaiidws.org), fax (808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20, Hilo, HI 96720. Please indicate the agenda item submitting for. All testimony,regardless of time of receipt,will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 099 3571. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link, please email dws(a hawaiidws.org at least 24 hours before the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: Information about all the board's meetings is available here. General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes,the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: June 17,2026, 10:00 a.m. (HST) Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street, Hilo, Hawaii If you would like to testify via an online video link,please email dws(a hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER: 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC: Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of May 26, 2026,Public Hearing on the Power Cost Charge • Minutes of May 26, 2026,Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) MISCELLANEOUS: A. SERVICE BID NO. 2026-12, TRANSFORMER MAINTENANCE AND UPGRADE: Chair:Is there any testimony for this item? This procurement generally consists of furnishing all labor,materials,tools, and equipment necessary to service and perform selected maintenance and upgrades for the Department of Water Supply transformers, for a contract period starting from the date of the Notice to Proceed and ending June 30, 2027. Bids for this project were opened on May 14, 2026, at 3:00 p.m., and the following are the bid results: Bidder Bid Amount Transfluid Services Inc. $673,495.00 The updated engineering estimate for this project is $608,000.00. Funding for this project will be from DWS's CIP Budget under Agreements,Repair and Maintenance. RECOMMENDATION: It is recommended that the Board award the contract for SERVICE BID NO. 2026-12, TRANSFORMER MAINTENANCE AND UPGRADE, to the lowest responsible bidder (Transfluid Services Inc.) for their bid amount of$673,495.00. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. B. SERVICE CONTRACT NO. 2021-03,WATER RATE STUDY, FISCAL YEAR 2022-2027: Chair:Is there any testimony for this item? The Department is requesting to revise the scope of work and completion date for the Service Contract with Harris &Associates to complete the current contract based on the needs of the Department. RECOMMENDATION: It is recommended that the Board approve the following changes for SERVICE CONTRACT NO. 2021-03,WATER RATE STUDY,FISCAL YEAR 2022-2027. There are no additional costs for these proposed revisions. • Delete evaluation of alternate water rate structures due to lack of supporting customer and billing data. • Add the evaluation and preparation of water rate proposals for Fiscal Years 2028 to 2032. • Revise contract completion date from June 30, 2026, to June 30, 2027. Page 2 of 4 June 16,2026,Water Board Agenda C. MATERIAL BID NO. 2026-18, FURNISHING AND DELIVERING IRRIGATION CONTROLLERS AND WIRELESS RAIN SENSORS—REQUEST FOR ADDITIONAL FUNDS: Chair:Is there any testimony for this item? The Department is requesting approval for additional funds to purchase additional irrigation controllers and wireless rain sensors, at the contracted unit prices,to support DWS' water conservation program. The description of additional costs are as follows: Description Amount Purchase additional irrigation controllers and wireless rain sensors $10,000.00 RECOMMENDATION: It is recommended that the Board approve an increase of$10,000.00 to the contract amount with SITEONE LANDSCAPE SUPPLY, LLC for MATERIAL BID NO. 2025-18, FURNISHING AND DELIVERING IRRIGATION CONTROLLERS AND WIRELESS RAIN SENSORS FOR THE DEPARTMENT OF WATER SUPPLY. If approved,the total revised contract amount shall be $32,625.95. D. ENGAGEMENT ADDENDUM AND SERVICE LEVEL AGREEMENT FOR CLOUD SOLUTIONS —ENTERPRISE ASSET MANAGEMENT SOFTWARE SOLUTION: Chair:Is there any testimony for this item? The Department of Water Supply (DWS)is proposing to enter into an agreement with Carahsoft Technology Corporation/OpenGov, Inc.to design and deliver a cloud-based Enterprise Asset Management(EAM) software solution for DWS' water infrastructure. This EAM software solution is included in DWS' CIP Budget, and funding will be from the Department of Health's Drinking Water State Revolving Fund(DWSRF) loan program. RECOMMENDATION: It is recommended that the Board approve the Engagement Addendum and Service Level Agreement with Carahsoft Technology Corporation/OpenGov, Inc. for an Enterprise Asset Management software solution, and that either the Chairperson or the Vice-Chairperson be authorized to sign the agreements, subject to review as to form and legality by Corporation Counsel. E. MONTHLY PROGRESS REPORT: Chair:Is there any testimony for this item? Submission of Progress Report of Pro]ects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. F. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair:Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. G. MANAGER-CHIEF ENGINEER'S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells Page 3 of 4 June 16,2026,Water Board Agenda H. CHAIRPERSON'S REPORT: 1. Chairperson to report on matters of interest to the Board 6) ANNOUNCEMENTS: Next Meeting—July 28, 2026, 10:00 a.m.,West Hawaii Civic Center, Building G, 74-5044 Ane Keohokalole Highway, Kailua-Kona,Hawaii. 7) ADJOURNMENT: Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting (i.e., sign language,interpreter, large print),please contact the Board Secretary at(808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council,Hilo, Hawaii. Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuanao`a Street, Suite 20, Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 4 of 4 June 16,2026,Water Board Agenda