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Home My WebLink AboutPONC Application User Guide Public Access, Open Space and Natural Resources Commission (PONC) Stewardship Grant—Application Instructions This guide is intended for nonprofit organizations and individual applicants applying through the Grants Management Portal. It provides instructions for creating an account, entering applicant and organization information, uploading required documents, reviewing grant opportunities, completing and submitting applications, and tracking application progress. If you have any questions about the PONC Stewardship Grant, please email ponc@hawaiicounty.gov or call (808) 961-8069. Account Registration You'll first need to set up an account with OpenGov before you can log into the new platform. 1. Navigate toh!Ws://apps.opengov.com/auth/register/9htgmlbwl Indicates required gelds First Name' First Name Last Name' Last Name E—if` Email Phase Number' (00O)000-0000 Cteate Password Password ®1 • At least 8 characters length • Combines letters and numbers • Include special characters • Include at least 1 uppercase letter,i lowercase letter,1 number Confirm Password Canfirm Password 2. Enter the required information to complete your registration. OpenGov7 Register for Hawaii Grants. Management Indicates requued fields First Name First Name last Name" Last Name Finail Email Phone Number` {000)o00-OOoo Create Yasswmd Password 3. Review and accept the Terms of Use and Privacy Policy,then click Register to complete your account registration. • At least B characters length • Combines letters and numbers • nclude special characters • nclude at leastl uppercase letter,(lowercase letter,I number Confirm Password Terms of Use T Privacy Policy" M By registenng for OpenGov GAB you agree to our Terms of Use and Pd vacy Policy By e.ten.g your mobile number,you consent to receive SMS notifications.You can reply'STOP"to a notification to out out of receiving further rrotificstions. mmw� Already have an account?Sig..In Account Login 4. Upon successful registration,you will be redirected to the login page. Enter your registered email address and password,then click Login to access the system. OpenGov7 Hawaii Grants Management Sign in to your account `Indicates squired fields Email` testuser[a�e 'Isom Password Forgot PasswoM? O eagiabr S. Click"Sign In" Sign in to your account Indicates required fields Email` testuser�email.cvm Password Forgot Password? aegisfer Landing page for Hawaii Grants Management Portal 6. Review the information provided on the landing page,then click Continue to proceed with the application. Welina mai kakou! Welcome! Thank you for visiting the County of HawaiTs Grant Portal—a one-stop-shop for all the grants offered by the County.For more information,visit our FAQ page.Please begin by setting up your organizational profile by ciicking on the"Tell us about your organization"tile below.From there,you may apply for available grants by clicking on the the for that grant opportunity.For questions or feedback,please email grants@hawaiicounty.gov. READY BEGIN? t d t 7. You will be directed to the applicant profile page. Click Organization Details to enter and maintain information about your organization. Welcome to the Grant Application System Set up your Organization Profile Q Tell us about your organization Provide your organization details before you begin a grant application. Organization Information 8. Enter as much information about your organization as possible. Providing complete and accurate details will help ensure your application can be reviewed efficiently and may reduce the need for follow-up requests. ORGANIZATION DETAILS Organization Information Name of 501(c)(3)Organization As It Appears on IRS Forms" Enter here Physical Address Address 1 Address 2 Enter here Enter here City State Zip Enter here --t=_r here Enter here 9. Once all organization information has been entered, click Save to save your changes and exit the page. Am any officers,executive staff,or irdividuals wfth a signffic®r0...trolling influence—the nonprofit's decisions ar operations in the 501(c)(3)oureenfly employed as oHicers or emp€oyees of the County of Hawaii? No Provide the na me(s)of the officers,executive staff,ar individuals with a sig,ificantfwntrollinginfluence over the nanpmTit's decisions or operations in the 501(c)(3)employed as oHicer(s)or employees)of the County of H—AT Executive Officer 1;Executive Officer 2 Authorized Personnel Legal Name of Authorized Signer Authorized Signer Title End Date of Authorized Signer Term Authorized Signer Authorized Signer Title 62l2012027 CS Authorized Signer Email Address Authorized Signer Phone Number signer@email.com (780)686-8089 Does the 5D1(c)[3)have a Secondary Authorized Signer? No Canrel 10. After saving your organization information,you will be returned to the landing page.A new Documents Upload section will become available,where you can upload the required supporting documentation for your application. Tell us about your organization Provide your organization details before you begin a grant application. Edit Organization Details Upload the relevant organizational document 1) Upload Supporting Documents Organizational Document Upload 11. Click"Upload Documents"button. Upload the relevant organizational document D Upload Supporting Documents Submit required documents such as certrfications,financials,and other materials to support your grant application. 12. In the Related Organization section,click the field to display the applicant organization's name. Select the applicant organization's name before proceeding to the next step. Please upl.d all SW()(3)documents below.Please ensure thatthe d«uments are most recentam1 are valid. _4 A==Its yr.®�ea[o'd,'Jrp_. zation A Bylaws-D«umenNtian autlinissg the rmnprufit's intemalgavernance strucNre and operating rules.This generally ndudes the manner in which business is conducted.such as management audit,and Tiscal policies.The document must also establish board roles and pm,ed regarding nepotism,management M potential conflicts of interest,ai the requirement thM gpveming board members revue with—compensation. Bylaw ®No file chosen 13. Upload all required supporting documents requested on the form. R.Ld Il Organizadon hest organization User Guide x Bylaws-9«urrentatian outlining the nanprofit's internal governancesWCW re and operating rules.This generally iruludes the manner i n which business is conducted,such as.........I audits fiscal policies.The document must also establish boardmles and procedures regarding nepotism,ma.gem..M potential conflicts of interest,and the requirement that governi�board members serve without compensation. BNI No file.chosen Proof of Authorization-D«umentation identifying the individualls7 authorized by tfie organization's Hoard of Oir«tors to sign and execute contracts and/or agreements on behaB M fhe organization.This authorization is Typically established Ehrough the organizaRon's bylaws or a boardappraved resolution and must include evidence of boats certifiratian or appmvaL such assigned meeting minutes a signed and dated nasal Mion.or certlncation bythe Board Secretary ar arother auhorized officer confirming the authorization is current and valid. Proof of Authorization No file chosen 14. Once all required documents have been uploaded, click Save to save your information and proceed to the next step of the application. msu It in backupwlthholdingaf2a%an payments.Federal penalties may alw iii for failure to Warish a correR TIN or for providing false information. Certificate of Liability Inaarence Certificate of Liability Insurance-Ac—M nd effective Certificate of Notilechosen Liability Insurance naming the C-.yaf Hawaii as an Mail onal insuretl, with the certificate holder lb as:"County of Hawai'l.25 Auponi SL. Hilo.Al 96720"The Descdpticn of Operations ar equivalent section,must explicitly state that the County of Hawaii is included as an additional nsured-that the certificate holder is an additional insured.The name of the insured must match the organilstil name as listed on the IRS Demrmination Letter.The po ltcy must include General Liability coverage aT$1,000.000 and$50,000 tar each occurrence,as sp dfietl. Acknowledgement of Receipt of the County of H—i i s Anti-Discrimination Intl Harassment Policy Intl Procedums Acknowledgement of lt—ipt-Acknowledgement of R.tu of the Cauntyaf Hawai Ps Anti-Discrimiruticn and Harassment Polity and No file chosen Procedures Certifies that the organfzatlon has received a copy of the County of Hawaii Anti-Discrimination and Harassment Polity and Procedures(effective:January 29,2025). Cancel Grant Applications 1 S. Once the organizational documents have been uploaded and saved,you will be returned to the landing page.Available grant opportunities for which you are eligible to apply will be displayed. Select the grant you would like to apply for to begin the application process. Click"Add Application" for the PONC Grant Application. materials to support your grant application. Select the grant for which you are submitting an application PONC Stewardship Application Begin your PONC grant application after submitting all required organization documents. 16. From the Related Organization dropdown list, select your organization's name to associate the application with the correct organization. Click on Save and Continue. Grant Overview Thank you for your interest in the Public A—ss,Open Space and Natural Resources Commission(PONC)Stewardship Grant. The purpose of the PONC Stewardship Grant Program is to provide funding forthe maintenance of lands and easements acquired by the PONC Program,These funds help ensure that money is dedicated to preserving the land,promoting public safety,and maintaining healthy stewardship. Please note that only 501(c)(3) on Pratte,or orgonizatione that are fiscally sponsored by 507(c)(3)arganizmion and can complete a project for the good of the community,shall be considered for a stewardship grant. If you have any questions about the PONC Stewardship Grant,please email pcgra icountXgov or call(808)961-8069, zafion Please choose the organization you are submitting this application for.If you don t see the name of the organization listed,please go back ra the home page 0 ::: (click HOME in the lop left,just below the search bar)antl fill out the nrganiratinn c pmfila information. 17. Prior to starting the application process,please review the application instructions carefully to ensure you understand the requirements and submission expectations. PGNC Grants Fields Overview&Inform at Stewardship Grant Application )reject Plea Ptalect Plan Contd., 3,1 > Relationships Reports Forms ecoa.,Open Space and Natural Resources Stewardship Grant-Application Instructions a,your application.each section must Ix mm pleted b€ore proceeding to the nest.Your progress wi31 be saved whenever ec aMCorrtinae'.You may return to an in-progress appk—on at any time pdor to the submission deadline. Add PONC Grants Applicatom may be retumeb if'inshuctions are not followed View PONC Grants Responses should fit within the held,provided.TA bows may be expanded by clicking antl dragging the lower-right comer. • Supplemental attachm—ouch uc maps labeled photograph,data it ed budget na native:,co—hunt propose]„and other Imports su .Airg documentation maybe uploaded in addition to rag aired documents. Settings Please review the list of eli gible and rch gible activities specific to the PONC Stewardship G rant here. • Please ensure the application is completed in full,as incomplete a pplicaa—will not be considered for review. > WaiWai Grants > Im pact Grants > CRF Grants STEWARDSHIP GRANT APPLICATION CRF Council District Requests Organization Name Webslte > Metrics Enter here Enter here 18. If your organization is supported by a fiscal sponsor, check the Fiscal Sponsor box and provide all required information for the fiscal sponsor before proceeding. Automations Contact Persons Name tact Person'I Emal Contact Persons Phone Number Add PONC Grants Enter here -tur here (000)000-0000 View POND Grants Contact Atldress Imports Enter here Settings a WaiWai Grants > Impact Grants plicant organization supported by a Fiscalsponso%+Ch—bowifyes. sr Name Fiscal a po nsor Email Fival Sponsor Phone Number > CRF Grants re Enter here (000)000-0000 CRF Council District > Requests Fiscal Sponsor Address Fiscal Spunsor Websiteor Social Media Enter here Enter here > Metrics a 9utlget Details > Fiscal Year Project Cost > Repnrt Please fill out your requested grant amount,as well as the amount the organization will mach(applicant share),and the value of any other resources to be brought to the project. > Prabina Rai 19. The bottom of the page contains navigation buttons that allow you to move between sections of the application. Select Save and Continue to continue to the following page or Previous to return to the prior page. Add Enter here Enter here (000)000-Coon Add POINNC Grants -' View PONC Grants Contact Address Enter here Imports settings > WaiWai Grants Is the applicant o,fl—i—len Support,d by a fiscals homer?Cheek bow it yes. > Impact Grants > CRF Grants Project Cost A > CRF Council Distract please fill out your requested grant amount,as well as the amount the organization will match(applicant share), Requests and the value of any other resources to he brought to the project. Metrics > Budget Details Grant A mount Requested _ Applicant Share Other Resources 0.00 0.0o 0.00 > Fiscal Year > Report U > Prabina Rai 20. Complete all required questions in the application. As you progress through each section, click Save and Continue to save your responses and proceed to the next step. Street Address Address 2 Address one Enter here City State Zip City State 99999 Contact Pers NName Contact Persons Email Cmitact Pe+son's Phone Number Enter here Enter here (000)000-0000 Contact Address Enter here Is the applicant organization supported by a fiscal spon.o Check box if yes. 21. Enter the total amount of grant funding being requested for the proposed project 0 Nthe applicant organization supported by a fiscal spo .,?Check box if yes. Fiscal Sponsor Name Fiscal Sponsor Email Fiscal Sponsor Phone Number Flscal Sponsor sponsor@email.com (89S)780-6708 Fiscal Sponsor Add— Fiscal Sponsor Website or Social Media fiscal sponsor address,city,st.te67676 hteps:(lsponsor.org/ Project Cost P esouechll out your requested grant amount,as well as theamount the organization will match(applicant share),and the value of any other es to be brought to the project. Grant nt Requested Applicant Share Other Resources 0 00 0.00 0.00 22. Continue completing the application by providing all requested information in each section. Be sure to review your responses for accuracy and click Save and Continue as you progress through the application. Overview Information Stewardship Grant Application Project Plan Preirct Plan Contd- Budget Applioa o Pmject Name Project Start Date Project End Dete Enter here mmlddlyyyy ❑ mmlddlyyyy tl a Project Location OPmject Location TMK Enter here Type here IIOPmject areas aPmject Size he---Select-- . 1 Enter 0 Identify the individuals and organizations expected to participate in the pmject activities.Provide specific names where possible(eg„schools,consultants, community groups). 23. Hover over the information (i) icon,where available,to view additional guidance and instructions for completing the corresponding field. Project Plan oproject Name Project Start Dale Project End Date Oemo Project Name O1/01(2026 tl O1/OI120L_' ❑ a Project Location .cation TMK Location opmject areas 1-3-008-09] 1-4-003-037 oldentify the individuals and organizations expected to participate in the pmject 1-4-003-019 community groups). 1-4-003-020 2-]-010-02] Project Proposal&Description "E Malama'oe I ka'Ain.,,a Malama ka'Aina ia'oe-Take care of the land and that land will take care of you-Hawaiian proverb. 24. Continue entering the requested information throughout the application. Where applicable,use the available Add buttons to enter additional records. 61—i-t OComultants Collaborators 1 40, 01/01/2026-10/01/2026 Conaoutent Collaboretorl 8objeae�et-aab.iryt Please add any additional mtamnation as needed on ttre objective/activity that was not provided above. Objective 2 oT3meline 2 oConsulEan[s Calldborators 2 Enter here Enter here Enter here 25. Complete the Budget section using the information provided in the previous sections of the application. Carefully review the instructions and select the appropriate options from the dropdown lists to categorize and enter budget amounts accurately. BUDGET DETAILS ■ Budget Details GrantAmount Aequas Select Objacuvesfmm the tlroptlowns antl enter your ruqueslad ameunts.The[alal or al4 requesladamoun[s must mach the Dram Amounk }Atld Cox 3tequestad above belwe you can click Submlt 11G[aetlaa AnMvRy .lief um task T7lrankttY FMal ipaq Ob]eetivel . —Select eeti V[ty— • e.g.rNIIY S O.W O ta.�a mxai�t�e9eee 26. Once the budget has been completed and the total budget entries match the Budget Requested amount, review the information for accuracy and click Submit to submit your budget Note: Before submitting,ensure that the total budget amount matches the amount entered in the Grant Amount Requested field under the Stewardship Grant Application section.Any discrepancy will prevent budget submission. BUDGET DETAILS Details -unt Foq—Wd:%1,GG0.0G ectivos fmm the dmptlowns and enter your requested amounts.Tho-1 of all requested amounts must—h the Grant tpuntetl above bolos you can dick Submit +Atltl Idow AeHvay V- Vnh Cple quanmy Teal RequesHtl Aellana e I Obleotive I A.Wity 10 S 50Q00 I e l . Objective I Activity I 2 $ lOoOo 2 - $200.00 e 2 1� (kijective 2 ACpvity 1 S a-on I S300.00 � 27. If you would like to provide additional budget information,upload the supporting document in the Budget Line Item Details field. A-Details No file chosen 28. Use the Other Funding Sources section to add any additional funding sources that will contribute to the project Enter a separate line item for each funding source and provide the requested details for each entry. Other Funding Source Please list any other funding that will be used for this project,other than the requested grants funds. Amount 3ourcel` Amount 0.0o Sou 2 Amount Enter here 0.00 Sou 3 Amount Enter here 0.00 _o..rce4 Amount �ntzr here 0.00 29. If grant funds will be used to purchase equipment or inventory,list each item in the application and provide the requested details. Be sure to include information on how and where the equipment or inventory will be stored, maintained,and safeguarded. Inventory List The Counry M Hawaii must track equipment purchased with grant funding.Please list any pieces of equipment worth more than 1250 with a useful life of more than 1 year.Indicate where that piece of equipment will be stared.Equipment purchased with grant funds may only be used o the PONC property. iption Location (forexample,a lawn JW4er�i will betored and the physical stared q p Equipment S Stnrage Location Enter her Enter here Equipment 2 Equipment 2 Storage Location Enter here Enter here Equipment 3 Equipment 3 Storage Location Ent hate Enter here 30. If grant funds will be used to compensate board members,provide a list of the board members who will receive compensation and include the requested details for each individual,including the amount and purpose of the compensation. ltheir role,activities,and compensation are speci tally listed Intl approved in the application. Wof Board Member _mpensated L2ampensatation Details board Mem,er Compensation Amount eCompedsation detail -cord M O.OD 9partl Member Compensation Amount OCompensation Detail Enter here 0.00 Board Member Compeasation Am ount OCompensatinn Netal Enter here 0.00 31. Complete the remaining sections of the application by providing all requested information. Once you have reviewed your responses for accuracy and completeness, click Submit Application to submit your application for review and consideration. r CERTIFICATION 1 ♦Please read the instructions carefully and sorer the required infarmatisn. June A26 T The applicant shallsecure all necessary approvals Intl permitsfrom other attect su Mo Tu we in cr sa Fies as necessary to comply with all applicable laws and regulations.This may require permits fmm the Cepartment c NR)if parcels are within the Stafe Land Ilse Conservation Ni ictor curtain historic sites,burials,andlor sensitive natu it 1 2 s a 5 6 Ian certifies that theinformation contained in this appiwIton is tip,and correct to the best of his(h,r knowledge. 7 8 9 16 11 12 13 ik 15 1, 17 18 19 m Name of A,thorized RePresen[ativ, 21 . 23 . 26 2b 2] Authorized Rep zs zs w 1 z 6 signed by clear Today A,th-1-d!Rep mm)dd(yyyy ❑ 32. Use Save and Exit to save your progress without submitting the application.You may return to the application at a later time to review,update, or complete any remaining information before submitting it for review. r CERTIFICATION I ♦Please read the instructions oaralully and enter the required inlormetion. The applicant shall secure all necessary approvals and permits from other affected tederal,state,and county agencies as necessary to comply with all applicable laws and regulations.Th is may require permitsfmm the Department of land and Natural Remurcea(DW R)it parcels are within the State land Use Conservation District or--m historic sites,burials,and/or sensitive natural or cultural resources.The applicant certifies that the information cont,1,d in this Ippficati11 is true and correct to the best,f his(her knowfedger Name of Authorized Representative Title Authorized Rep Authorized Rep Title Signed by Date Authorized Rep 06(20/2026 ❑