HomeMy WebLinkAbout26FM-03
COUNTY OF HAWAIʻI
Department of Research and Development
REQUEST FOR PROPOSALS
RFP NO 26FM-03
FILM AND CREATIVE INDUSTRIES PROGRAM
IMPACT GRANTS
For Fiscal Year 2026-2027
(July 1, 2026 – June 30, 2027)
DEADLINE TO APPLY
MONDAY, AUGUST 10, 2026
4:30 P.M. HAWAIʻI-ALEUTIAN STANDARD TIME
Issued by:
County of Hawaiʻi
Department of Research and Development
Mailing Address: 25 Aupuni Street, Room 1301, Hilo, HI 96720
Telephone: (808) 961-8366
Fax: (808) 935-1205
Email: chresdev@hawaiicounty.gov
www.hawaiicounty.gov/impact
June 10, 2026
The County of Hawaiʻi is an Equal Opportunity Provider and Employer
Intentional Blank Page
REQUEST FOR PROPOSALS
County of Hawaiʻi Department of Research and Development
Notice of Request for Proposals: Impact Grants for Fiscal Year 2026-2027
Agriculture and Food Systems Program RFP No. 26AG-01
Business and Industry Development Program RFP No. 26BI-02
Film and Creative Industries Program RFP No. 26FM-03
Food Security Program RFP No. 26FD-04
Regenerative Tourism Program RFP No. 26RT-05
Proposals for the Department of Research and Development Impact Grants for Fiscal Year
2026-2027, must be received on or before 4:30 p.m., Hawaiʻi-Aleutian Standard Time, Monday,
August 10, 2026, via the Department of Research and Development’s online grant portal, posted
on its Impact Grant webpage at www.hawaiicounty.gov/impact. Proposals will only be accepted
online.
Pursuant to Chapter 103D, Hawaiʻi Revised Statutes (“HRS”), the Hawaiʻi County (“County”)
Department of Research and Development (“Department”) is requesting proposals for Impact
Grant awards for the County’s 2026-2027 fiscal year. The intent of the grant program is to support
research, programs, or projects that create positive impacts on the areas of agriculture, business
and industry development, film and creative industries, food security, and regenerative tourism,
within Hawaiʻi Island communities.
Proposal specifications and special provisions can be obtained at the Department’s Impact
Grant webpage at www.hawaiicounty.gov/impact or by requesting the information via email at
chresdev@hawaiicounty.gov.
An informational webinar will take place on Tuesday, June 16, 2026, at 2:00 p.m. Registration
is not required. A link to the webinar will be posted on the Department’s Impact Grant webpage
at www.hawaiicounty.gov/impact.
The deadline for submitting written questions is Friday, July 10, 2026, at 4:30 p.m. Please
refer to Submission of Questions, Section 1.7 of the Request for Proposals document for
complete instructions.
All proposals reviewed and recommended for funding by the Department shall be subject to
the County’s executive and legislative review of the Department’s budget for fiscal year 2026-
2027. Notification of the Department’s approval and recommendation for funding will be made
by 4:30 p.m. on Wednesday, September 9, 2026.
Benson Medina
Director, Department of Research and Development
Hawaiʻi Tribune-Herald, Publication Date: June 10, 2026, and June 14, 2026
West Hawaiʻi Today, Publication Date: June 10, 2026, and June 13, 2026
CONTENTS
1 ADMINISTRATION ................................................................................................................... 1
1.1 Eligible Projects or Activities ............................................................................................ 1
1.2 Award Amount .............................................................................................................. 1
1.3 Eligible Entities .............................................................................................................. 1
1.4 Specifications ................................................................................................................ 1
1.5 Timetable ...................................................................................................................... 2
1.6 Contact for Information .................................................................................................. 2
1.7 Submission of Questions ................................................................................................. 2
1.8 Amendment, addenda, or Bulletins .................................................................................. 3
1.9 Withdrawal of Proposals ................................................................................................. 3
1.10 Cancellation of RFP ........................................................................................................ 3
1.11 Contract Period .............................................................................................................. 3
2 Department Goals and Program Objectives ............................................................................... 4
2.1 Department Goal ........................................................................................................... 4
2.2 Film and Creative Industries Program Objectives ............................................................... 4
3 Proposals .............................................................................................................................. 5
3.1 Proposal Preparation ...................................................................................................... 5
3.2 Multiple Submissions ...................................................................................................... 5
3.3 Disqualification of Proposals............................................................................................ 5
3.4 Public Inspection ............................................................................................................ 6
3.5 Proposal Specifications ................................................................................................... 6
3.5.1 Matching Funds Requirement ...................................................................................... 6
3.5.2 Proposal Format and Required Documents ................................................................... 6
3.5.3 Project Abstract and Narrative Guidelines ..................................................................... 7
3.5.3.1 Project Abstract ................................................................................................. 7
3.5.3.2 Project Narrative ................................................................................................ 7
3.6 Budget Guidance............................................................................................................ 9
3.6.1 Budget Categories ...................................................................................................... 9
3.6.2 Administration Costs .................................................................................................. 9
3.6.3 Eligible Expenses ........................................................................................................ 9
3.6.4 Ineligible Expenses ................................................................................................... 10
3.7 Required Organizational Documents ........................................................................... 10
4 Evaluation Process ................................................................................................................ 11
4.1 Evaluation Committee .................................................................................................. 11
4.2 Evaluation Phases ........................................................................................................ 11
4.2.1 Phase 1: Screening ................................................................................................... 11
4.2.2 Phase 2: Initial Proposal Evaluation ............................................................................ 11
4.2.2.1 Evaluation Categories and Values ....................................................................... 11
4.2.3 Phase 3: Priority Listed Proposal Evaluation ................................................................ 12
4.3 Recommendation for Contract Award ............................................................................ 13
4.4 Rejection of Proposals .................................................................................................. 13
5 Award of Contract ................................................................................................................ 14
5.1 Award Notification ....................................................................................................... 14
5.2 Execution of Contracts .................................................................................................. 14
5.3 Indemnification ........................................................................................................... 14
5.4 Reporting Requirements ............................................................................................... 14
5.5 Code of Ethics .............................................................................................................. 15
5.6 Disclosure Required...................................................................................................... 15
6 Contract Provisions ............................................................................................................... 16
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 1
1 ADMINISTRATION
The Department is requesting proposals from qualified non-profit organizations, for its annual
Impact Grants program for fiscal year 2026-2027.
1.1 ELIGIBLE PROJECTS OR ACTIVITIES
Eligible proposals include research, programs, or projects that advance measurable positive
impacts in the program area of Film and Creative Industries. More specifically, proposals should
advance the Departmentʻs Goal and Program Objectives listed in Section 2. Below.
1.2 AWARD AMOUNT
A total of $90,000.00 is available to award grants in the range of $10,000.00 to $25,000.00
under Request for Proposals (“RFP”) No.26FM-03.
1.3 ELIGIBLE ENTITIES
To be eligible for an award under this RFP, the proposer shall:
• Be a not-for-profit organization incorporated under the laws of the State of Hawaiʻi, or a
non-profit organization exempt from the federal income tax by the Internal Revenue
Service. In the case of a non-profit organization, members of its governing board shall
have served without compensation and have no material conflict of interest.
• Be licensed and accredited, in accordance with the applicable statutes, codes, or
ordinances of the federal, state, and county governments.
• Have bylaws or polices that describe the manner in which business is conducted
including management, fiscal policies and procedures, and policies on nepotism and the
management of potential conflicts of interest.
• Have at least one (1) year of experience with the project or in the program area being
proposed.
• Have staff or authorized representatives adequately trained to administer and conduct
the service described.
• Meet all the requirements set forth in this RFP.
1.4 SPECIFICATIONS
Instructions, terms and conditions may be obtained from the Department on its Impact Grant
webpage at www.hawaiicounty.gov/impact, or by requesting the information via email at
chresdevhawaiicounty.gov.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 2
1.5 TIMETABLE
The timetable set forth below represents the Department’s best estimate of the schedule that
will be followed in the RFP process. Proposers will be advised by addendum via the
Department’s webpage at www.hawaiicounty.gov/impact, of any changes to the timetable.
ACTIVITY SCHEDULED DATE
RFP Issued Wednesday, June 10, 2026
Informational webinar Tuesday, June 16, 2026, 2:00 p.m.
Closing date for receipt of questions/comments Friday, July 10, 2026, 4:30 p.m.
Department’s response to proposers’ questions Friday, July 17, 2026, 4:30 p.m.
Proposal Deadline Monday, August 10, 2026, 4:30 p.m.
Selection/Award notifications Wednesday, September 9, 2026, 4:30 p.m.
Grant agreement execution period September 9 – September 30, 2026
Tentative agreement commencement date. September 9, 2026
1.6 CONTACT FOR INFORMATION
If the proposer requires additional information, requests shall be made to:
Department of Research and Develoment
25 Aupuni Street, Room 1301
Hilo, Hawaiʻi, 96720
Telephone number: (808) 961-8366
Fax number: (808) 935-1205
Email: mailto:chresdev@hawaiicounty.gov
1.7 SUBMISSION OF QUESTIONS
Notwithstanding any other provisions, if there is any doubt as to the interpretation of any of
the provisions herein, the proposer shall submit an inquiry in writing to the Department by
email at chresdev@hawaiicounty.gov on or before Friday, July 10, 2026, in order to qualify for
an official response from theDepartment. Responses to requests for clarification and
interpretation of provisions, ambiguities, conflicts, discrepancies, omissions, or other errors in
the RFP will be posted under the same listing and become addenda to the RFP. Responses to all
questions will be posted on the Impact Grant webpage at www.hawaiicounty.gov/impact. The
Department will respond to requests for clarification and interpretation of provisions,
ambiguities, conflicts, discrepancies, omissions, or other errors in the RFP through addenda
only. All other means of communication, whether oral or written, shall not be considered
official responses, and may not be relied upon.
Any questions regarding the interpretation of any provision after proposals have been opened
shallbe subject to a ruling by the Director of the Department, whose decision shall be fial. In
addition, the Director shall have the sole power to decide and resolve matters which may arise
in the future and/or which may not be covered in the proposal.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 3
1.8 AMENDMENT, ADDENDA, OR BULLETINS
Any proposer who discovers any ambiguities, conflicts, discrepancies, omissions, or other errors
in the RFP shall notify the Department in writing by email at chresdev@hawaiicounty.gov on or
before Friday, July 10, 2026. Modifications of the RFP shall be made by issuing an addendum,
and a written notice of such modification shallbe sent via email to all persons who have
submitted written questions to the Department as described above. If a proposer fails to notify
the Department on or before Friday, July 10, 2026, of any errors in the RFP known to the
proposer, the proposer shall submit a proposal at its own risk. If the proposer is selected by the
Department, the proposer shall not be entitled to additional compensation or time by reason of
such errors of their later correction.
It is each proposer’s responsibility to monitor the Department’s Impact Grant website at
www.hawaiicounty.gov/impact, for any addendum necessitated by a modification of the RFP
prior to the Monday, August 10, 2026, deadline. The Department will not contact individual
proposers to alert them of the posting of any addenda. An addendum issued during the time of
proposal submission and forming a part of the document shall be made a part of this RFP and
shall become a part of the award contract.
1.9 WITHDRAWAL OF PROPOSALS
A proposer may withdraw its proposal by submitting a written request to the Director of the
Department any time prior to Monday, August 10, 2026, at 4:30 p.m., unless said deadline is
further extended by a subsequent posted addendum.
1.10 CANCELLATION OF RFP
This RFP may be cancelled, and any or all proposals rejected, in whole or in part, without
liability to the Department, when it is determined to be in the best interest of the Department.
1.11 CONTRACT PERIOD
Upon award, the contract period will commence upon contrct execution and continue for twelve
(12) months.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 4
2 DEPARTMENT GOALS AND PROGRAM OBJECTIVES
2.1 DEPARTMENT GOAL
The Department’s goal is to support a high quality of life for Hawaiʻi Island residents by
supporting projects that help to balance Hawaiʻi Island’s economic, social, and environmental
well-being. Through this RFP, the Department seeks proposals that clearly demonstrate the
potential to generate economic and equitable benefits to Hawaiʻi Island residents through
capacities such as business income, job growth, increased accessibility, reduced expenses or
reduced environmental footprint, and greater efficiency. The emphasis is on facilitating
measurable, positive impacts within Hawaiʻi Island communities.
2.2 FILM AND CREATIVE INDUSTRIES PROGRAM OBJECTIVES
Eligible proposals for Impact Grant Awards under the Film and Creative Industries Program RFP
No. 26FM-03, may address the following program objectives:
A. Develop Hawaiʻi Island’s film and creative workforce through bootcamps, workshops,
and other training opportunities that reflect the current industry needs.
B. Support local productions, events, and initiatives that grow the creative economy and
raise the visibility of Hawaiʻi island as a place to live, work, and create.
C. Encourage collaboration and shared resources by supporting multipurpose facilities,
gatherings, and other efforts that help creative people connect, work, and build
together.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 5
3 PROPOSALS
Successful proposals will not only align with the Department’s Goal and the Program Area
Objectives, but also clearly show a public or community nexus to the stated outcomes of the
proposal. Funds may not be used for purchase of alcohol, business or organizational start-up
plans, fundraising, commercial film production, travel expenses, or costs associated with
proposal production and submission. All proposals shall be subject to the stipulation of this RFP,
including the following specifications and the non-exclusive contract provisions posted on the
Department’s website at www.hawaiicounty.gov/impact.
3.1 PROPOSAL PREPARATION
The proposer shall prepare a written proposal in accordance with the requirements of this
Section and input the proposal into the Department’s grant portal. Proposers shall submit all
data and information specified and requested in this Section to qualify its proposal for
evaluation and consideration for award. Noncompliance shall be deemed sufficient cause for
disqualification of the proposal without further notice. The Department will not pay any costs
incurred by the proposer in preparing or submitting the proposal.
3.2 MULTIPLE SUBMISSIONS
A proposer may submit more than one proposal provided the proposals are for distinctly
different projects. Duplicate project proposals submitted to multiple program areas will be
disqualified and will not be considered for funding.
3.3 DISQUALIFICATION OF PROPOSALS
The Department reserves the right to consider as acceptable only those proposals submitted in
accordance set forth in this RFP and that demonstrate alignment with the Department’s goal
and program objectives. The Department reserves the right to ask for clarification at any time
of any item in the proposal. A proposer may be disqualified, and the proposal automatically
rejected for any of the following reasons:
• The proposer’s lack of responsibility or cooperation as shown by past work or services
done for the Department.
• The proposal is conditional, incomplete, or irregular in such a way as to make the
proposal incomplete, indefinite, or ambiguous to its meaning.
• The proposer’s lack of financial ability/capacity to manage grant proceeds.
• The proposal includes any provisions that are contrary to those required in this RFP.
• The proposer shows any noncompliance with applicable law.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 6
3.4 PUBLIC INSPECTION
All proposal information, including pricing, shall be held in strict confidence, and shall not be
revealed or discussed with competitors. Proposals submitted may be reviewed and evaluated
by those officials who have a legitimate interest in the matter and by no others. All materials
submitted by all proposers become the property of the County. If any material is returned, it
will be returned solely at the option of the Director.
Proposal information that is considered by the proposer to be proprietary shall be identified by
the proposer as such. If information is not identified as proprietary, the County reserves the
right to use any or all ideas presented in any of the proposals. Selection or rejection of the
proposal does not affect this right. In evaluating proposals, any content marked
“PROPRIETARY,” “CONFIDENTIAL,” or otherwise clearly intended not to be made public WILL
NOT be considered, except those dealing with financial resources and conditions or references,
existing customers, and the like. Thus, if all content of a proposal is marked as not public
information, or a cover document or attachment indicates the entire proposal is proprietary or
otherwise restricted, the proposal may be rejected. The Department shall have the option of (1)
requesting that sections improperly marked as proprietary be amended, or (2) rejecting the
proposal without further action.
At the conclusion of the process, resulting in either a contract award or rejection of all
proposals, all material except that marked proprietary shall become public information.
3.5 PROPOSAL SPECIFICATIONS
3.5.1 Matching Funds Requirement
There is a 25% matching funds requirement. Matching funds may be in the form of cash or in-
kind contributions of goods and services, or a combination of cash and in-kind contributions.
The proposer must identify the organization or organizations providing matching resources, and
the amount of each contribution. If the proposer is awarded funding, the proposer must
provide the Department with proof of its matching funds within thirty (30) calendar days of the
Department’s award notification. Acceptable proof of matching funds includes, but is not
limited to, a letter of matching funds commitment, copy of a cleared check, receipts of deposit,
bank statements, or a copy of an agreement between the proposer and another sponsor. A
mere list of sponsors and in-kind contributions is not acceptable proof. Matching funds
documentation is required for contract execution.
3.5.2 Proposal Format and Required Documents
A complete proposal includes the following:
• All application fields and certification in the online grant portal.
• Complete budget information and narrative in the online grant application portal.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 7
• Complete Abstract and Project Narrative in the online grant portal. Each section has a
maximum number of allowed characters (letters, numbers, symbols, and spaces); see
Section 3.5.3 Project Abstract and Narrative Guidelines below.
• All required uploaded documents.
3.5.3 Project Abstract and Narrative Guidelines
3.5.3.1 Project Abstract
The project abstract will be used in the Department’s public award announcements. In a
narrative format within grant portal’s Project Abstract form and within the maximum character
count (including spaces) of 5,110 characters, provide the following information:
3.5.3.1.1 Project Summary
Provide a concise summary of the project including its primary goal, target beneficiaries, and
key activities and measurable outcomes.
Example: This project aims to (insert primary goal) by (describe key activities). The target
beneficiaries include (describe target beneficiaries).
3.5.3.1.2 Impact Statement
Clearly state the expected economic, social, and environmental impacts of the project,
specifically linking the impacts to the Department’ goal and program objectives.
Example: This project will (describe expected measurable impacts), which directly support the
Department’s goal (specify the goal language) and program objectives (specify objective).
3.5.3.1.3 Timeline Overview
Provide a high-level overview of the project timeline, highlighting major milestones and
deliverables.
Example: This project will (describe a major milestone) by (month number) of this twelve-month
project.
3.5.3.1.4 Funding Summary
Break down the use of R&D funds and matching resources.
Example: R&D funds in the amount of $__________ (list grant request) will be used to (list
major uses of grant funds). Matching funds (specify cash or in-kind) in the amount of
$_________ provided by (source of match), will be used to (describe how the matching resource
will be used in the project.) Repeat for each form of matching funds as necessary.
3.5.3.2 Project Narrative
Provide a complete project narrative in the grant portal’s Project Narrative form, within the
maximum character count (including spaces) of 25,550 characters. This word count equates to
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 8
approximately five letter-sized pages, single-spaced. A complete narrative includes the
following sections:
3.5.3.2.1 Demonstrated Sector/Community Need
Describe the sector and/or community need that the project is seeking to address. Provide
evidence that supports the need. Acceptable evidence includes but is not limited to industry
data, community feedback, research findings, or needs assessments.
3.5.3.2.2 Project Impact
In narrative format:
• Explain how the proposed project addresses the demonstrated need described in the
section above.
• Explain how the expected project goals and outcomes help to achieve the Department’s
goal and program objectives.
• Explain how success will be measured. Describe the measures (tools or methods) used
to document the achievement of the project’s stated goals.
3.5.3.2.3 Project Activities and Outcomes
Describe all planned project activities, including the timeline, locations, and key staff involved.
Explain what each activity will accomplish and specify the SMART (specific, results-oriented,
time-bound, and achievable) measures that will be used to track, report and evaluate project
progress and ultimate success. The following example is for illustrative purposes only.
Example: Activity 1
• Activity Description: (Example)The project lead will facilitate connections between
stakeholders through networking events involving at least 50 participants.
• Activity Timeline: (Example)Ten monthly networking events will take place from the
second to the eleventh month of the project period.
• Activity Location: (Example)Networking events will be hosted by network members at
their facilities located in Waimea, Honokaʻa, Kailua-Kona, Captain Cook, Miloli’i, and
Hawaiian Ocean View Estates.
• Key Staff Assigned to the Activity: (Guidance) list the kay staff that are involved in this
activity. The key staff listed should be consistent with the full staff list and qualifications
submitted with the required documents.
• Measures: (Example) number of formal agreements executed.
• Expected Outcome of the Activity: (Example) A total of 25 participants will establish
formal collaborative partnerships to build the sector with shared resources leading to an
estimated 15 percent increase in revenues.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 9
3.5.3.2.4 Organization Qualifications
In narrative format:
• Briefly describe the applicant’s history, mission, goals, target population served, past
accomplishments.
• Explain the applicant’s experience in performing work similar to the proposed project.
• Briefly describe the applicant’s community partners or examples of past partnerships.
• Explain the duration and strengths of the partnerships involved in the proposed project.
• Describe the applicant’s fiscal and administrative controls in place to properly manage
County funds.
3.6 BUDGET GUIDANCE
Project expense estimates must be reasonable, directly related to the proposed project, and
clearly described in the budget narrative form of the online grant portal.
3.6.1 Budget Categories
3.6.2 Administration Costs
County funding will pay for a maximum of ten percent of the total grant award. This is not an
indirect cost. The Administration Costs budget category covers expenses the grantee incurs
related to managing the grant award.
3.6.3 Eligible Expenses
The following list includes examples of some common expenses allowed under this RFP:
• Advertising and public relations.
• Electronic media.
• Equipment, purchase or rental.
• Facility rental.
• Printing, posters, signage, brochures, collateral materials.
• Products.
• Salary and wages. While salary and wages are eligible uses of grant funds, personnel
costs should ideally not be the primary use of grant funds. To demonstrate financial
sustainability potential, projects should not rely on County funds for critical ongoing
operating expenses.
• Security.
• Shipping.
• Some consultant services.
• Supplies and materials.
• Website development or enhancement.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 10
3.6.4 Ineligible Expenses
R&D Funds may not be used for the following expenses:
• Purchase of alcohol (Note: no project sponsored by the County regardless of source of
funding may include the use of alcohol),
• Business or organizational start-up plans,
• Fundraising,
• Commercial film production,
• Travel expenses,
• Expenses incurred prior to grant agreement execution,
• Costs associated with proposal production and submission.
3.7 REQUIRED ORGANIZATIONAL DOCUMENTS
Proposers must upload the following documents, as applicable, in the Required Document
section of the online portal:
• County of Hawaiʻi Conflict of Interest Disclosure Form 1.
• Current Charter or Articles of Incorporation.
• Current Bylaws.
• Current Corporate Resolution if required per Bylaws.
• Current Board of Directors list. Must include names, titles, addresses, occupations, and
terms of office for all officers and members of the Board of Directors.
• Copy of IRS Verification of tax-exempt status, if applicable.
• Current Financial Statements – signed and dated.
Acceptable Financial Statements:
o Most current balance sheet and year-to-date profit and loss statement, or
o Fiscal year-end profit and loss statement, or
o CPA-audited or compiled financial statements for the most recent month of the
RFP application or last fiscal year ended.
Unacceptable Financial Documents:
o Handwritten ledgers, and
o Copies of bank statements.
• A list of the people who will execute the project and manage the funded activities.
Include descriptions of their education, work experience and qualifications. Current
curriculum vitae may be used to provide descriptions of work experience and
qualifications.
1 Download the correct form at
https://www.rd.hawaiicounty.gov/home/showpublisheddocument/309464/638895656622730000.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 11
4 EVALUATION PROCESS
Proposal evaluation and award under this RFP shall use a three (3) phase process. A
quantitative scoring system will be utilized.
4.1 EVALUATION COMMITTEE
The Chief Procurement Officer shall approve an evaluation committee recommended by the
Director with knowledge of the subject areas and program objectives to provide initial review
and ranking of the proposals. Proposals shall be evaluated based on the Proposal Evaluation
Criteria listed in Section 4.4.1. Any committee member with a conflict of interest with a
proposer shall recuse his or herself from the review of that proposer’s submission.
4.2 EVALUATION PHASES
4.2.1 Phase 1: Screening
Application screening of all proposals for eligibility and completeness shall be completed before
proposals are reviewed by the Evaluation Committee.
4.2.2 Phase 2: Initial Proposal Evaluation
Phase 2 of the evaluation process provides for an evaluation committee to establish a priority
list of proposers who will be included in Phase 3 of the evaluation process. No discussions with
proposers shall take place during Phase 2 except for clarification purposes.
Phase 2 evaluation of the proposal will be conducted using the evaluation categories and
numerical points in Section 4.4.1 and will be based solely on the submitted proposal. Phase 3
evaluation criteria have been assigned maximum numerical point values with all criteria totaling
100 points. The rating system is set up such that the highest points represent the best rating.
The Proposer’s total score will be determined by the average of total points assigned to the
Proposer, by all evaluators. Proposals whose evaluation committee scores in each category do
not meet a minimum threshold of 70 will not advance to Phase 3 of the evaluation process.
The Proposers selected for the priority list shall be referred to as “Priority Listed Proposers” and
will be included in Phase 3 of the evaluation process.
4.2.2.1 Evaluation Categories and Values
The maximum points available in Phase 2 are 100 points, divided among the following
categories:
a. Demonstrated Sector/Community Need: Maximum 10 points. This section will be
evaluated based on:
• The proposal provides a comprehensive and well-supported description of the
sector or community need.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 12
• Evidence is robust, relevant, and demonstrates the need for the project.
b. Project Impact: Maximum 30 points. This section will be evaluated based on:
• How well the proposed outcomes advance the Department’s Goal and Program
Area Objectives and demonstrate economic and equitable benefits to Hawaiʻi
Island residents and businesses.
• How well the proposed project demonstrates measurable positive impacts in the
community during and after the award period.
c. Project Feasibility: Maximum 15 points. This section will be evaluated based on:
• The extent to which the proposal reflects a coherent and feasible approach and
includes a reasonable timeline for completion of all proposed activities.
• The clarity with which specific roles and responsibilities are defined.
d. Qualifications and Experience: Maximum 15 points. This section will be evaluated based
on:
• Level of integrity, reliability, and credibility of the organization in the community.
• The extent to which the organization has the capacity to carry out the proposed
project, including the appropriate mission and structure to fulfill the needs and
requirements of the proposed project.
• The depth and breadth of experience in performing similar work.
e. Project Partnerships: Maximum 10 points. This section will be evaluated based on:
• Duration and strength of partnerships related to the proposed project.
• The demonstration of established partnership that support the success of the
proposed project.
f. Fiscal Capability and Accountability: Maximum 20 points. This section will be evaluated
based on:
• The reasonableness, accuracy, and thoroughness of the proposed project
budget. This includes the appropriate allocation of funds based on planned
activities.
• Level and probability of non-County funds committed to the project.
• Applicant’s knowledge and implementation of appropriate fiscal controls and
policies.
4.2.3 Phase 3: Priority Listed Proposal Evaluation
In Phase 3, evaluations shall be based on the criteria mentioned in Phase 2 and any discussion
with Priority Listed Proposers. If applicable, discussions may be conducted with individual
proposers whose proposals are determined to be likely to be selected for award (“Priority
Listed Proposers”), but proposals may be selected without such discussions. Selected proposers
should be prepared to give a presentation to the Department in support of their proposal prior
to final selection, if deemed necessary. The Department reserves the right to request
information from proposers at any time to clarify proposer’s submission.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 13
The maximum evaluation points available for each proposer in Phase 3 is 100 points for the
final evaluation of the Best and Final Offer submittal. Each Priority Listed Proposer’s final total
score will be determined by an average of total points assigned to each proposer.by all
evaluators. The evaluation committee reserves the right to have additional discussions with
Priority Listed Proposers prior to the submission of Best and Final Offer. If a Best and Final Offer
is requested but not submitted by the designated date, the previous submittal will be construed
as the Best and Final Offer.
The Department reserves the right to make an award based only upon proposals as submitted
or may require submittal of additional information, or oral presentation, or both.
The Department may conduct discussions with priority listed proposers to facilitate arriving at
an agreement that will provide the best value to the County, taking into consideration the
evaluation factors set forth in this RFP. Discussion shall be coordinated by the Department and
all information regarding date, place, purpose, and attendance shall be recorded. Priority Listed
Proposers shall be accorded fair and equal treatment with respect to any opportunity for
discussions and revision of proposals. The Department also reserves the right to discuss with
one or more proposers and request best and final offers provided that no proposer’s proposal
or information regarding its negotiation with the Department shall be public information or
shared with any other proposer until after an award is made. Upon award, the existing contract
file, including but not limited to a copy of all successful and unsuccessful proposers’ proposals,
shall be made available for public inspection.
Proposers are reminded to designate in writing portions of their proposal they deem trade
secret or proprietary data to be confidential. The Department further reserves the right to use
any ideas presented in any proposal or as a result of any negotiation, unless marked
“PROPRIETARY” whether from a successful or rejected proposal.
4.3 RECOMMENDATION FOR CONTRACT AWARD
The evaluation committee shall prepare a report summarizing proposal evaluation rankings and
provide recommendation for award of contract. The award shall be made to the proposers
submitting the best proposals as determined by the evaluation committee. The award
recommendation shall be based on the proposal deemed to best further the Department’s goal
and program objectives outlined in Section 2, and not necessarily on lowest cost.
4.4 REJECTION OF PROPOSALS
The County reserves the right to accept or reject any or all proposals and to waive any defects
in said RFP if deemed to be in the best interest of the County.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 14
5 AWARD OF CONTRACT
5.1 AWARD NOTIFICATION
The proposer, upon being selected for grant funding, will be notified of award by the
Department. Said notice shall not be construed to be authorization to proceed with the
performance of any program. Any services performed by the Proposer prior to execution of the
grant contract shall be at the proposer’s own risk.
5.2 EXECUTION OF CONTRACTS
A contract document shall be executed by the Department and the selected proposer. This
document will serve as the official and legal contractual instrument between both parties. This
document (“Contract”) will incorporate (by attachments or reference) the terms of this RFP,
with any and all addendums, and the proposer’s best and final offer or proposal, all of which
becomes part of the Contract. Upon receipt of the Letter of Award and contract documents, the
proposer shall have ten (10) days to execute and return the contract documents to the
Department. The award of contract may be withdrawn by the Department if any successful
proposer is unable to meet contract execution requirements. This Contract shall not be binding
or of any force until said Contract has been fully and properly signed by all of the parties
thereto. Routing of the Contract within the County may take up to six weeks. A complete set of
the fully executed Contract will be sent to the proposer. A copy of the Contract provisions is
posted online at www.hawaiicounty.gov/impact.
5.3 INDEMNIFICATION
If selected, the proposer shall perform the Contract as an independent contractor and shall
indemnify and save the County and its officers and employees harmless from any and all
deaths, injuries, losses and damages to persons or property, and any and all claims, demands,
suits, actions and liability therefore, caused by error, omissions or negligence in the
performance of the Contract by the Contractor or the Contractor’s subcontractors, agents,
and/or employees, until such time as action against the Contractor for death, injuries, losses
and damages is barred by the provisions of Chapter 657, HRS as amended, relating to
limitations of action.
5.4 REPORTING REQUIREMENTS
If selected, the proposer shall be required to provide one or more reports, including a final
report of the funded project to the Department through the online grant portal. Department
funding must be acknowledged in this report and in all other publications based on the project
results. Interim reports may also be required per the contractual agreement. All project reports
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 15
and results are considered public property and cannot be patented, copyrighted, or restricted
in any manner unless specifically agreed to by both parties.
5.5 CODE OF ETHICS
The provisions of Hawaiʻi County Code (“HCC”) §2-83(c )2 must be complied with before an
award may be made. Requisite disclosures shall be made to the Department, if relevant. The
execution of the Contract assumes that the awarded proposer has made any requisite
disclosures to the Department and will above by all provisions of the Hawaiʻi County Code of
Ethics.
5.6 DISCLOSURE REQUIRED
Each proposer shall submit the Department’s Disclosure Form within the online portal that lists
any board member, member, officer, director, or administrator that may have a conflict of
interest or potential conflict of interest, including any familial relationship with any of the
following:
• Member of members of the County Council.
• Staff appointed by a member of the Council.
• The Mayor.
• The Managing Director.
• The Director or Deputy Director of Finance.
• The Director or any staff of the Department of Research and Development.
• The Corporation Counsel, the Assistant Corporation Counsel, or any Deputy Corporation
Counsel.
The Department’s Conflict of Interest Disclosure Form is posted on the Impact Grant Webpage
at www.hawaiicounty.gov/impact.
2 https://www.hawaiicounty.gov/home/showpublisheddocument/302516/638882580181900000
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 16
6 CONTRACT PROVISIONS
1. PAYMENT. Payment shall be made available to the Grantee upon execution of the contract,
and upon receipt of proper invoicing, proof of Grantee’s appropriate tax clearances, written
reports and other information required from the Grantee under the contract. All such
information shall be mailed or delivered to the Department of Research and Development,
26 Aupuni Street, Room 1301, Hilo, Hawaiʻi, 96720. Final payments shall be made available
to the Grantee upon the County’s receipt and approval of the Grantee’s final written report
in accordance with the requirements described in the Request for Proposals for Impact
Grants for Fiscal Year 2026-2027, and the County’s issuance of a notice of final approval and
acceptance advising the Grantee of the satisfactory fulfillment of the terms on the contract
and compliance with ACT 190, HRS section 103D-310(c), as amended.
2. FUNDING. Funding shall be expended in accordance with the proposal’s project budget,
unless modified to and agreed to in writing by the Department. The Grantee shall provide
proof of matching funds as described in the RFP 3.5 Proposal Specifications before the
County processes any payment.
3. PURCHASE OF ALCOHOL PROHIBITED. Any funds contributed by the County shall not be
used for the purchase of alcohol for consumption. No exceptions apply.
4. PROGRESS PAYMENTS. The Grantee’s compensation shall be paid in periodic progress
payments only if specifically called for by a schedule in the contract.
5. TAX CLEARANCE AND VENDOR COMPLIANCE. Responsibility of Proposers in §3-122-112,
Hawaiʻi Administrative Rules. Effective July 1, 2011, the Governor of Hawaiʻi signed Act 190
into law, which requires compliance documentation for awards of $2,500.00 or more:
All vendors doing business with the State or County are required to comply with the
applicable statutes, administrative rules and procedure. All vendors must verify compliance
throughout the term of the contract including through final payment.
Acceptable verification is through Hawaiʻi Compliance Express (HCE). Vendors wishing to do
business with the State or County must register in HCE and be in compliance.
HCE is a one-stop online program where vendors verify and manage their compliance. Once
a vendor is registered, HCE provides the following proof of compliance documentation:
• Certificate of Good Standing from the Department of Commerce and Consumer
Affairs Business Registration Division.
• Tax Clearance (federal and state) from the Department of Taxation. Compliance with
HRS Chapters 383 Hawaiʻi Employment Security Law (Unemployment Insurance);
385 Worker’s Compensation Law, 392 Temporary Disability Insurance and 393
Prepaid Healthcare Act, from the Department of Labor and Industrial Relations.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 17
There is a nominal fee to subscribe to HCE. Please note that it may take two or more weeks
to establish a vendor account in HCE. For more information and to register, see
https://vendors.ehawaii.gov/hce/.
6. TERM. The term of the contract shall commence as of the effective date of the contract and
continue and including the date specified in the contract, unless the contract is terminated
sooner as provided in the contract. Notwithstanding the foregoing, the term of the contract
may be extended by written, mutual agreement of the parties.
7. GRANTEE REPRESENTATIONS AND WARRANTIES. The Grantee represents and warrants it is
compliant with the following conditions throughout the duration of this contract:
a. Grantee employs and appoints persons on the basis of merit and ability.
b. Grantee agrees not to use any public funds for purposes of entertainment or
perquisites not previously approved by the County.
c. Grantee shall comply with such other requirements as the Director may prescribe to
ensure adherence by the Grantee with federal, state, and county laws, and
established standards for fiscal and program management.
d. At no cost to the County, and for the sole purpose of the County’s evaluation of the
program, if applicable, the Grantee shall make available one (1) registration ticket,
or other license to the County for the program, conference, or other activity upon
the County’s request.
8. RECORDS. The Grantee shall follow all generally accepted accounting procedures and
practices and shall maintain books, records, documents, and other evidence which
sufficiently and properly account for the expenditure of County funds. The books, records
and documents shall be subject at all reasonable times to inspection, reviews or audits by
the Department. The Department, the County Director of Finance, or County Council may
request periodic written reports on the use of County funds.
9. REPORTS. The Grantee shall prepare and submit to the Department written reports as
specified in the contract using the Department’s online grant portal. The Final Report shall
be submitted no later than sixty (60) days after termination of the contract. In addition to
any other remedy provided by law, if the Grantee fails to submit the final written report
within sixty (60) days of its due date, the County may require the nonprofit to return all
grant funds awarded and deem the Grantee ineligible to receive future grant awards for at
least the following fiscal year, and for all subsequent fiscal years until such time as that last
written report is submitted to, and accepted by, the Department. Should the final written
report be deemed by the County to contain insufficient information, the Grantee shall be
notified of the deficiencies and shall provide the additional information within thirty (30)
calendar days of notice, or the Grantee will be deemed to be in violation of this section.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 18
10. PROGRAM APPROVAL. All programs funded by the County under the contract shall be
subject to, and receive approval of, the County prior to any payment to the Grantee. Any
changes or deviations to any program must be submitted in writing for the review and
approval of the Department. The Department’s approval shall be in writing.
11. PRINT AND BROADCAST MEDIA. The Grantee shall acknowledge the County of Hawaiʻi
Department of Research and Development as a contributor of funds in all printed,
broadcast, and other advertisement and educational material and documents relating to
the Contractor’s program.
12. MODIFICATIONS OF CONTRACT. The County may at any time make such modifications in
the contract, which shall be made by a written supplemental agreement. Modifications
involving no reduction or increase in compensation may be made by written order of the
Director of the Department of Research and Development. All modifications requested by
the Grantee shall be in writing.
13. DELAY IN PERFORMANCE OF CONTRACT If any delay in the performance under the contract
occurs as a result of unforeseeable causes beyond the control and without the fault or
negligence of the Grantee, including but not limited to, acts of God, acts of the public
enemy, acts of the County with respect to the Contract, acts of another Grantee in the
performance of a contract with the County, fire, floods, epidemics, quarantine restrictions,
strikes, freight embargoes, unusually severe weather, or delays of subgrantees or suppliers
arising from unforeseeable causes beyond the control and without the fault or negligence
of both the Grantee and such subgrantees or suppliers, then the Grantee may be granted an
extension of the time for performance corresponding to the delay. No extension of time,
however, shall be granted unless a written application therefore stating in detail the cause
or causes of delay is filed by the Grantee with the Director within ten (10) calendar days
after the commencement of the delay. No extension of time shall be deemed a waiver of
the right of the Coun ty to require the completion of the services under the Contract within
the time required herein as so extended by the specific terms of such extension, nor a
waiver of right to terminate the Contract for any other or additional delay not covered by
the specific terms of such extension.
14. ABANDONMENT OF THE PROGRAM. Death or Disability of Grantee. In the event the County
terminates the contract because it wishes to abandon, defer, restudy or revise the program,
or in the event the Grantee, in the case of an individual, dies or becomes physically or
mentally disabled, the Grantee or the Grantee’s estate shall be compensated in the same
proportion of the compensation under the contract as the services performed bear to the
services to be performed under the contract.
15. RIGHT OF THE COUNTY TO TERMINATE. The County shall have the right to suspend
performance under the contract or terminate the contract in whole or in part at any time by
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 19
written notice to the Grantee. If the termination is for reasons other than default of the
Grantee, the Grantee shall be compensated in the same proportion of the compensation
under the contract as the services performed bear to the services to be performed under
the contract.
16. TERMINATION DUE TO CONTRACTOR’S DEFAULT. The County shall have the right to
terminate the contract, if the grantee:
a. Fails to begin work under the contract at the required times; or
b. Unnecessarily delays the performance of the Contract or any part thereof, or
c. Fails to perform the contract in accordance with specified times; or
d. Fails to perform the contract in accordance with directions from the Director; or
e. Discontinues performance of the contract; or
f. Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or
insolvency; or
g. Fails to pay for all labor, tools, material and/or equipment; or
h. Violates or fails to comply with any of the terms, covenants and conditions of the
contract.
17. AUTHORITY TO WITHHOLD MONEY DUE OR PAYABLE. The County may withhold such
amounts from the money due or to become payable under the contract to the Grantee as
may be necessary to protect the County against liability or to satisfy the obligations of the
Grantee to the County.
18. RETURN OF GRANT BALANCE. In the event the Grantee is unwilling or unable to provide the
service(s) for which the grant funds were appropriated, the Director may direct the return
of the full grant amount or the balance of the unexpended funds. Upon completion of the
Program, the Grantee shall return the balance of the unexpended funds.
19. INDEMNITY. The Grantee shall perform the contract as an independent contractor and shall
indemnify and save the County and its officers and employees harmless from any and all
deaths, injuries, losses and damages to persons or property, and any and all claims,
demands, suits, action and liability therefore, caused by error, omissions or negligence in
the performance of the contract by the Grantee or the Grantee’s subcontractors, agents
and/or employees, until such time as action against the Grantee for death, injuries, losses
and damages is barred by the provisions of Chapter 657, HRS, as amended, relating to
limitations of action.
20. AUTHORITY OF THE DIRECTOR. The Director shall decide any question or dispute concerning
any provision of the contract which may arise during its performance. The Director’s
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 20
decision shall be final and binding upon all parties unless the same is fraudulent or
capricious or arbitrary or so grossly erroneous as necessarily to imply bad baith or is not
supported by substantial evidence, provided that nothing herein shall be construed as
making final and binding any decision of the Director on a question of law. Pending final
decision of any dispute or question, the Grantee shall proceed diligently with the
performance under the contract in accordance with the decision of the Director.
21. LAWS AND REGULATIONS. The Grantee shall be responsible for being fully informed of all
state and federal laws, ordinances, codes, rules and regulations, which in any manner may
affect the contract and the performance thereof, including but not limited to:
a. All section of the Hawaiʻi County Charter and Hawaiʻi County Code;
b. Chapter 103, Hawaiʻi Revised Statutes, as amended, relating to expenditure of public
money;
c. Chapter 378, Hawaiʻi Revised Statutes, as amended, relating to fair employment
practices;
d. Chapter 489, Hawaiʻi Revised Statutes, as amended, relating to discrimination in
public accommodations;
e. Chapter 396, Hawaiʻi Revised Statutes, as amended, relating to occupational safety
and health; and
f. Chapter 386, Hawaiʻi Revised Statutes, as amended, relating to worker’s
compensation law.
The Grantee shall comply with all such present county, state, and federal laws, ordinances,
codes, rules and regulations, and all amendments thereto. If any discrepancy or
inconsistency is discovered between the contract and any such law, ordinance, code, rule or
regulation, the Grantee shall forthwith report the same in writing to the Director.
22. NONDISCRIMINATION CLAUSE. Pursuant to Executive Order No. 142, County of Hawaiʻi,
dated February 11, 2005, and amended on February 8, 2023, during the performance of this
contract, the contractor agrees as follows:
a. The Grantee shall comply with all requirements set forth in federal and state laws
and regulations relative to Title IV of the Civil Rights Act of 1964 as amended, which
provide for nondiscrimination in federally assisted programs.
b. The Grantee shall comply with applicable Federal and State laws prohibiting
discrimination against any person on the basis of race, color, national origin, religion,
creed, sex, age, or handicap.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 21
c. The Grantee shall not discriminate against any employee or applicant for
employment because of sex, pregnancy, race, ancestry, national origin, religion,
color, disability, age, handicap, marital status, military status, veteran’s status,
sexual orientation, lactation, arrest and court record, citizenship, or any other
classification protected by state or federal law. The Grantee shall assure that
applicants are employed and that employees are treated fairly during employment
without regard to race, ancestry, national origin, religion, color, disability, age,
marital status, military status, veteran’s status, sexual orientation, lactation, arrest
and court record, citizenship or any other classification protected by state or federal
law. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training.
The Grantee agrees to post in conspicuous places notices to be provided by the
contracting officer setting forth the provisions of the nondiscrimination clause. The
Grantee shall in all solicitations or advertisements for employees placed by or on
behalf of the Grantee, state that all qualified applicants shall receive consideration
for employment without regard to sex, pregnancy, race, ancestry, national origin,
religion, color, disability, age, marital status, military status, veteran’s status, sexual
orientation, lactation, arrest and court record, citizenship, or any other classification
protected by state or federal law.
d. In the event of the Grantee’s noncompliance with the nondiscrimination clauses of
this contract, this contract may be canceled or suspended in whole or in part and the
Grantee may be declared ineligible for further county contracts until such time that
the Grantee by satisfactory evidence, in good faith, ceases such discriminatory
practices or procedures.
e. The Grantee who subcontracts any portion of the contract shall assure the County
that such subcontractor shall abide by the nondiscrimination provisions stated
herein and agrees that any subcontractor who is found in violation of such
provisions shall subject the principal Grantee’s contract with the County to be
terminated or suspended pursuant to section 16-d above.
f. The County may direct any bidder, prospective contractor, or subcontractor to
submit a statement in writing signed by an authorized officer, agent, or employee of
the contracting party that the signer’s practices and policies do not discriminate on
the ground of sex, pregnancy race, ancestry, national origin, religion, color,
disability, age, marital status, military status, veteran’s status, sexual orientation,
lactation, arrest and court record, citizenship, or any other classification protected
by state or federal law, and that the terms and conditions of employment under the
proposed contract shall be in accordance with the purposes and provisions stated
herein.
FY 26-27 IMPACT GRANT RFP NO. 26FM-03 22
The Grantee shall comply with all such present county, state, and federal laws, ordinances,
codes, rules and regulations, and all amendments thereto. If any discrepancy or
inconsistency is discovered between the contract and any such laws, ordinance, code, rule
or regulation, the Grantee shall forthwith report the same in writing to the Director.
23. REMEDIES NOT EXCLUSIVE. The express provision in the contract of certain measures which
may be exercised by the County for its protection shall not be construed to preclude the
Count from exercising any other or further legal or equitable right to protect its interests.
24. PROTESTS AND FORUM SELECTION. Any protest regarding procurement law or procedure
shall strictly follow the procedures pursuant to HRS, Chapter 103D, and its implementing
administrative rules. No action or proceeding involving the contract shall be commenced by
either party except in the Circuit or District Courts of the Third Circuit, County of Hawaiʻi,
State of Hawaiʻi, nor shall any action commenced in such court be removed or transferred
to any other state or federal court.
25. GRANTEE’S FAILURE TO COMPLY WITH ALL REQUIREMENTS OF SOLICITATION AND
CONTRACTUAL CONDITIONS. The Grantee’s failure to comply with any and all of the
conditions of the contract and the Request for Proposals, referenced in the contract and
made a part thereof, may result in the denial or rejection of future funding to the Grantee
from the County.
26. CONSTRUCTION OF CONTRACT. The masculine shall be deemed to embrace and include the
feminine and the singular shall be deemed to embrace and include the plural whenever
required in the context of the contract.
27. NON-DEBARMENT REQUIREMENTS. The Grantee certifies and, if the County, State of
Hawaiʻi, or the United States Federal government requires, shall further certify that they
were not debarred by the State of Hawaiʻi, or the United States Federal government at the
time of submitting a proposal, and hereby certifies and will further certify that the Grantee
shall immediately notify the County should their debarment status change anytime during
the agreement period.
28. CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED. Grantee
agrees to comply with HRS Chapter 11-355, which states that campaign contributions are
prohibited from a State and County government contractor during the term of the contract.
If the Grantee is paid with funds appropriated by the legislative body between the
execution of the contract through the completion of the contract.
29. CODE OF ETHICS. Grantee has complied with HCC §2-83(c), if applicable. Grantee
understands and agrees that this contract shall be void if an officer or employee fails to
comply with the disclosure requirements set forth in HCC §2-83(c), or if the Board of Ethics
find there is a conflict of interest, or any preferential treatment involved.