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2026-08-27 PCDP Meeting Packet
County of Hawai‘i PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaiʻi 96720 (808) 961-8288 • Fax (808) 961-8742 C. Kimo Alameda, Ph.D. Mayor Vacant Jennifer Scheffel Vacant Vacant Melissa Leilani DeMello, Vice Chair Stephanie Bath Leila Kealoha Susan Osborne, Chair Frances Brewer NOTICE OF PUBLIC MEETING NOTICE IS HEREBY GIVEN of the following matters to be considered by the Puna Community Development Plan (CDP) Action Committee (AC) in accordance with the provisions of Sections 92-3.7 and 92-7, Hawaiʻi Revised Statutes (HRS). This meeting will be held in person at the location listed in this notice and by Interactive Conference Technology (ICT) through Zoom. DATE: Thursday, August 27, 2026 TIME: 5:00 p.m. – 7:00 p.m. LOCATION: Keaʻau Community Center 16-186 Pili Mua Street Keaʻau, Hawaiʻi 96749 ZOOM: https://www.zoomgov.com/meeting/register/AJ6Hfkk7QEO6z6Wgyaqhag INTERACTIVE CONFERENCE TECHNOLOGY (ICT): A meeting held by ICT shall be automatically recessed for up to 30 minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting or with the in-person location identified in this notice. The meeting may reconvene when either audiovisual communication is restored, or audio-only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this subsection within 30 minutes after an interruption to communication, the meeting will be automatically terminated. PUBLIC TESTIMONY: The public may provide oral testimony at the meeting by joining Zoom or attending in-person at the physical location listed above. Although not required, to register in advance for oral testimony please contact staff at CDP@hawaiicounty.gov or (808) 961-8288. Interested persons who want to provide oral testimony may do so either at the time the committee takes public statements on the agenda, or at the time the specific agenda item is called. Please note that public testimony may be limited to three (3) minutes in length per agenda item. Although not required, to ensure timely delivery of written testimony to committee members, it is requested that written testimony be submitted by 4:30 p.m. at least two business days prior to the meeting via email to CDP@hawaiicounty.gov. Please specify the agenda item for which written testimony is being submitted. All written testimony will be a part of the public record and may be submitted by email or hard copy. Hard copy submissions should include one original and nine copies. 2 AGENDA I. CALL TO ORDER & ROLL CALL II. APPROVAL OF THE MINUTES: The AC will consider approving the draft minutes from the April 23, 2026 meeting. III. PUBLIC TESTIMONY ON AGENDA ITEMS: Pursuant to Section 92-3, HRS, interested persons may provide oral testimony either at this time or when the applicable agenda item is called. IV. THIRD-PARTY REPORTS; GOVERNMENT OFFICIALS: The AC may receive and discuss information from third-party reports by any government official not included in a publicly noticed agenda. The AC may only make decisions on matters originally raised by third-party reports from any government official at a later meeting, where the agenda provides notice of decision-making on the matter. V. BUSINESS 1. Road Connectivity Update: Update regarding road connectivity matters within the Puna District, including the status of current or proposed roadway connections, related planning or coordination efforts, and anticipated next steps. Discussion and possible action. 2. Kīlauea Recovery Projects Update: Update regarding the status of Kīlauea recovery projects, including ongoing or planned recovery activities, progress, coordination among responsible agencies or partners, and anticipated next steps. Discussion and possible action. 3. Nā Lā Maikaʻi Youth Agricultural Pipeline and Workforce Development Initiative: Presentation by Nā Lā Maikaʻi regarding its youth agricultural pipeline and workforce development initiative based in Pāhoa, including the program’s objectives and activities related to youth agricultural education, workforce development, cultural land stewardship, economic self-reliance, and alignment with the goals and objectives of the Puna CDP. Discussion and potential action to follow. VI. PUBLIC TESTIMONY ON MATTERS NOT ON AGENDA VII. PROPOSED NEW BUSINESS: The AC will discuss potential agenda items for future meetings. VIII. ANNOUNCEMENTS • The Planning Department is seeking applicants for the Puna CDP AC. The application can be found on the Mayor’s office website at: https://www.hawaiicounty.gov/our-county/boards-and-commissions • The next Puna CDP AC meeting is scheduled for Thursday, October 22, 2026. IX. ADJOURNMENT 3 NOTICE: This agenda and all related documents are available in the Planning Department’s Puna Community Development Plan Action Committee folder via the County of Hawaiʻi Public Documents Repository: https://records.hawaiicounty.gov/Weblink/1/fol/13985/Row1.aspx These documents may also be requested from the Planning Department by calling (808) 961-8288 or emailing CDP@hawaiicounty.gov. The recorded video of this meeting will be uploaded to the Planning Department’s YouTube channel: https://www.youtube.com/@cohplanningdepartment A person desiring to submit oral or written testimony shall indicate their name and whether the testimony is on their behalf or as a representative of an organization or individual. Anyone who requires an auxiliary aid or service, other reasonable modification, or language interpretation to access this meeting please contact the Planning Department at (808) 961- 8288 or CDP@hawaiicounty.gov as soon as possible, to arrange for accommodations. If a response is received after the five-business days deadline, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. “Other reasonable modification” refers to communication methods or devices for people with disabilities who are mentally and/or physically challenged. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. If you are a lobbyist, you must register with the Hawai‘i County Clerk within five days of becoming a lobbyist. (Article 15, Section 2-91.3(b), Hawai‘i County Code). A lobbyist means, “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” (Article 15, Section 2-91.3(a)(6), Hawai‘i County Code). Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, 25 Aupuni Street, Hilo, Hawai‘i 96720. PUNA CDP ACTION COMMITTEE SUSAN OSBORNE, Chair Meeting Packet QR Code: PUNA COMMUNITY DEVELOPMENT PLAN 1 ACTION COMMITTEE 2 COUNTY OF HAWAIʻI 3 DRAFT MINUTES 4 April 23, 2026 5 Call to Order and Roll Call 6 Chair Susie Osborne called the meeting of the Puna Community Development Plan (CDP) 7 Action Committee (AC) to order at 5:01 p.m. The meeting was held in person at the Keaʻau 8 Community Center and online via the Zoom platform. 9 The full YouTube video of this meeting can be found here: 10 https://youtu.be/-V4j3g_HJic?si=hR_YuTcxITyNhu60 11 AC Members Present (in person): 12 • Susie Osborne, Chair 13 • Leilani DeMello, Vice Chair 14 • Stephanie Bath 15 • Franny Brewer 16 AC Members Present (via Zoom): Leila Kealoha 17 AC Members Absent: Jennifer Scheffel 18 Planning Department Staff Present: 19 • Janice Hata 20 • Jessica Lahip 21 • Maryam Palma 22 There were approximately 26 members of the public in attendance (20 in person and six 23 via Zoom). 24 Approval of the Minutes 25 Chair Osborne requested approval of the February 26, 2026 draft meeting minutes at 26 approximately 5:04 p.m. AC Member Bath moved to approve the minutes as drafted, and 27 AC Member DeMello seconded the motion. The motion carried unanimously. [SEE 28 YOUTUBE TIMESTAMP 02:48] 29 Public Testimony on Agenda Items 30 Chair Osborne called for public testimony on agenda items at approximately 5:04 p.m. No 31 public testimony was provided at this time. [SEE YOUTUBE TIMESTAMP 03:18] 32 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 2 Third-Party Reports; Government Officials 33 Pursuant to Hawaiʻi Senate Bill 405 (2025), signed into law as Act 72, the AC may receive 34 and discuss information from third-party reports by any government official not included 35 in the publicly noticed agenda, but may not make decisions on matters raised through 36 such reports until a later meeting with proper notice. [SEE YOUTUBE TIMESTAMP 04:21] 37 Road Connectivity Update 38 Patti Pinto of the Planning Department – Recovery Division provided an update on 39 Puna road connectivity and reported that the Department of Public Works (DPW) had 40 been reviewing three connectivity points that may be implemented in the coming year. 41 These connectivity projects would provide additional access for four subdivisions and 42 improve the ability of residents and first responders to travel between subdivisions and 43 Highway 11. 44 • Puhala extension between Fern Acres and Kopua Farm Lots/South Kopua Road: 45 This project would provide additional access for Hawaiian Acres, Fern Acres, 46 Kopua Farm Lots, and Eden Roc. Construction plans had been submitted and 47 that right-of-entry documents were being reviewed, including by Corporation 48 Counsel, because of title issues related to the road lot. 49 • Fern Forest and Eden Roc connection on Kaleponi: Patti Pinto described this as 50 a short connection, estimated at approximately 200 to 300 feet, that would 51 require clearing and dozing and would depend on cooperation between the 52 relevant community associations. 53 • Olaʻa Road connection: DPW had begun investigating ways to connect Olaʻa 54 Road to the upper area of Hawaiian Acres and Orchidland using and improving 55 existing roads where feasible. In response to a question, Patti Pinto clarified that 56 the route may cross the old Volcano Trail but would not use it. 57 Patti Pinto also noted recent state legislation allowing subdivisions without title to 58 certain subdivision roads to assume title when the corporation that originally held the 59 road lot has been dissolved for more than five years. The AC discussed the importance 60 of community association cooperation and continued updates on this work. 61 [SEE YOUTUBE TIMESTAMP 05:40] 62 Business 63 1. Keaʻau Benioff Health Center Project Presentation: Informational presentation by 64 project representatives regarding the proposed project and its relevance to the Puna 65 Community Development Plan. 66 This item was called to order at approximately 5:12 p.m. [SEE YOUTUBE TIMESTAMP 67 10:59] 68 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 3 Chair Osborne called for public testimony. No testimony was provided at this time. 69 [SEE YOUTUBE TIMESTAMP 11:55] 70 Dan Brinkman, Chief Executive Officer of Hilo Benioff Medical Center and the East 71 Hawaiʻi Region of Hawaiʻi Health Systems Corporation, presented information on the 72 proposed Keaʻau Benioff Health Center, which is intended to expand local access to 73 healthcare for Puna residents. A project video was shown describing the need for 74 primary, urgent, specialty, diagnostic, wellness, and behavioral health services in the 75 Puna region. The video can be accessed using the following link: 76 https://youtu.be/UV_tTSQZPVA?si=yPFmtfFzwf1cbkCX 77 Dan Brinkman stated that the project is planned for a 20-acre site in the Shipman area 78 near Keaʻau, within an area identified for regional services and commercial 79 development. The single-story facility is expected to open toward the end of 2028 or 80 early 2029, depending on permitting and approvals. He stated that the projected cost 81 had increased to approximately $80 million due in part to infrastructure needs at the 82 new location. [SEE YOUTUBE TIMESTAMP 19:08] 83 The proposed services include primary care, enhanced urgent care, specialty clinic 84 days or hours, diagnostic imaging, and outpatient behavioral health for children and 85 adults. Dan Brinkman clarified that the center is not planned as a hospital or 86 emergency room and would not receive ambulances; emergency cases would 87 continue to be transported to a hospital setting. He stated that the urgent care model 88 could safely handle a broader range of non-emergency needs because imaging 89 services are planned on site. [SEE YOUTUBE TIMESTAMP 33:14] 90 The presentation noted that imaging services are expected to include X-ray, 91 ultrasound, and CT, with possible mammography and future MRI as population growth 92 warrants. Behavioral health services were described as preventive and outpatient in 93 nature, not crisis or inpatient care, with space planned for both adult and child services. 94 [SEE YOUTUBE TIMESTAMP 35:05] 95 Committee members and the public asked questions about the existing Keaʻau clinic 96 near Longs, hospital services, dialysis, solar energy, staffing, local hiring, cultural 97 responsiveness, landscaping, and transparency. Dan Brinkman stated that the existing 98 clinic is part of East Hawaiʻi Health and could move into the new facility, though future 99 use of the current space had not been determined. He stated that a hospital is not 100 anticipated in Puna because of population, cost, and operational feasibility, that dialysis 101 presents similar sustainability challenges, and that solar is not currently planned based 102 on the organization’s return-on-investment analysis. [SEE YOUTUBE TIMESTAMP 103 41:17-54:48] 104 Peggy Farias of W.H. Shipman stated that Shipman is selling the land to the medical 105 center and that the area is envisioned in the Puna CDP and Shipman master planning 106 as a hub for regional services. She stated that Shipman is also discussing possible 107 county services nearby, including a fire station, police station, other county services, 108 commercial services, grocery options, and a possible transit hub. Chair Osborne 109 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 4 requested that Shipman return to present more concrete plans to the AC as the plans 110 develop. [SEE YOUTUBE TIMESTAMP 58:53] 111 No formal action was taken on this item. 112 This item concluded at approximately 6:00 p.m. 113 2. Public Access, Open Space, and Natural Resources Preservation Commission 114 (PONC) Presentation: Informational presentation by County staff providing an 115 overview of the PONC nomination process, including properties in Puna that have 116 been nominated and/or are on the current priority list. 117 This item was called to order at approximately 6:01 p.m. There was no public testimony 118 at this time. [SEE YOUTUBE TIMESTAMP 01:01:36] 119 Benjamin Schapiro, County staff assigned to the PONC program, provided an 120 overview of the Public Access, Open Space, and Natural Resources Preservation 121 Commission and the County’s land acquisition and stewardship processes. He stated 122 that PONC was established by public referendum in 2006 to preserve and protect the 123 natural beauty and cultural heritage of Hawaiʻi Island by acquiring and protecting 124 important coastal, cultural, and natural resources. He reported that, to date, the 125 program has helped protect 30 properties totaling nearly 11,000 acres islandwide. 126 [SEE YOUTUBE TIMESTAMP 01:02:36] 127 Benjamin Schapiro explained that nominations may be submitted by the public and 128 are considered annually, with the annual cycle closing at the end of January. 129 Nominated properties must meet at least one statutory purpose, such as recreation 130 and access, cultural or historic protection, natural resource preservation, agricultural 131 land preservation, or watershed protection. [SEE YOUTUBE TIMESTAMP 01:05:41] 132 The presentation included a summary of the PONC process: the PONC Commission 133 reviews nominations, conducts site visits, consults with nominators and community 134 members, scores and ranks properties, and prepares an annual report for the Mayor 135 by December 31. The report is then transmitted to the County Council, which may 136 adopt resolutions authorizing the Director of Finance to negotiate for acquisition by fee 137 simple purchase or conservation easement. [SEE YOUTUBE TIMESTAMP 01:07:12] 138 Benjamin Schapiro highlighted Puna properties, including Pohoiki Bay, acquired in 139 2015, and Waiʻele, acquired in 2021. He stated that Honolulu Landing was in active 140 negotiation and that the County hoped to close by the end of May 2026. He also noted 141 that Kumukahi had received a unanimous Council resolution the day before the 142 meeting. [SEE YOUTUBE TIMESTAMP 01:09:14] 143 The presentation also described the maintenance fund, which supports stewardship 144 grants to qualified community organizations. Benjamin Schapiro stated that grant 145 applications are expected to open in July and be due in August and clarified that the 146 $3 million cap discussed during the presentation is the total cap for the maintenance 147 fund, not an amount available to a single organization. He reported that the 148 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 5 preservation fund has approximately $22 to $24 million available. [SEE YOUTUBE 149 TIMESTAMP 01:10:32] 150 Chair Osborne noted that Puna has fewer PONC-acquired properties than some other 151 districts and encouraged continued attention to preserving important Puna lands. It 152 was also noted that the County is seeking applicants for a Puna representative on the 153 PONC. [SEE YOUTUBE TIMESTAMP 01:13:55] 154 Committee members and members of the public asked questions about stewardship, 155 multiple stewards on one parcel, state or county land, grant timelines, and parcel sizes. 156 Benjamin Schapiro stated that multiple stewards may be appropriate where roles are 157 clear, non-overlapping, and coordinated; there is no size requirement for nominated 158 parcels. [SEE YOUTUBE TIMESTAMP 01:15:43] 159 No formal action was taken on this item. 160 This item concluded at approximately 6:28 p.m. 161 Public Testimony on Matters Not on the Agenda 162 This item was called to order at approximately 6:29 p.m. [SEE YOUTUBE TIMESTAMP 163 01:27:32] 164 Dave Webb testified by Zoom and asked about public transparency in public-private 165 partnership decision-making. He also asked about the status of the County General Plan 166 and whether the Puna CDP would be updated to align with it. Chair Osborne and Council 167 Member Matt Kanealiʻi-Kleinfelder explained that the General Plan remains under review 168 and that review of the Puna CDP would occur after the General Plan is approved. [SEE 169 YOUTUBE TIMESTAMP 01:28:17] 170 Council Member Kanealiʻi-Kleinfelder also discussed the importance of planning 171 holistically for Keaʻau and Puna as growth continues, including coordination among the 172 proposed health center, regional commercial and public services, police and fire facilities, 173 parks, public facilities, roads, water, sewer, and mass transit. He stated that police and fire 174 had prioritized the Keaʻau police and fire station project and that the Mayor had asked 175 departments to begin looking at design needs. He noted that the Pāhoa police and fire 176 facilities function as substations and that a Keaʻau facility could reduce travel time for calls 177 across the district. [SEE YOUTUBE TIMESTAMP 01:32:34] 178 In response to questions from AC Members, Council Member Kanealiʻi-Kleinfelder stated 179 that the Puna Makai Alternative Route (PMAR) study had been completed and that DPW 180 would be organizing community meetings with affected communities. AC Members 181 emphasized that PMAR discussions should include the broader Puna community because 182 regional traffic and evacuation routes affect communities beyond the immediate route 183 area. [SEE YOUTUBE TIMESTAMP 01:39:48] 184 This item concluded at approximately 6:45 p.m. 185 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 6 Proposed New Business 186 At approximately 6:46 p.m., committee members and members of the public suggested 187 several items for future agendas, including: 188 • Continued road connectivity updates from Patti Pinto as a recurring update. 189 • An update on Kīlauea recovery projects. 190 • Discussion of food security issues, including possible incentives or support for 191 people growing food. 192 • Future presentations from County departments and/or partners regarding the 193 Keaʻau police and fire station, parks and recreation, mass transit, Shipman area 194 planning, and other regional services related to the Puna CDP. 195 • Follow-up on the PMAR study and upcoming public meetings, with attention to 196 broader Puna impacts. 197 [SEE YOUTUBE TIMESTAMP 01:43:00] 198 Judi Houle of Hawaiian Paradise Park (HPP), co-chair of the Sustainable Development 199 Committee, requested assistance regarding a proposed commercial development by 200 Ohana Foods and Gas and Pacific Realty Organization, LLC, on approximately 20 acres in 201 HPP. She stated that the proposal discussed with residents included a grocery store and 202 gas station, with possible future phases. She raised concerns about agricultural zoning, 203 deed history, subdivision roads, lack of water, sewer, sidewalks, streetlights, access, traffic, 204 safety, road maintenance costs, possible pollution, and the County and State permitting 205 process. [SEE YOUTUBE TIMESTAMP 01:46:42] 206 Chair Osborne encouraged a discussion with Planning Director Jeffrey Darrow. Council 207 Member Kanealiʻi-Kleinfelder noted that any special management area, special permit, 208 rezoning, or related permit process would include public notice and opportunities for 209 testimony. AC Members also encouraged review of the Puna CDP and asked that Judi 210 Houle return with updates. [SEE YOUTUBE TIMESTAMP 01:51:24] 211 Announcements 212 Chair Osborne provided announcements at approximately 6:59 p.m. [SEE YOUTUBE 213 TIMESTAMP 01:57:42] 214 The County of Hawaiʻi announced the launch of the Coastal Zone Management Atlas, a 215 new online tool to help the public explore coastal hazards and ecosystems. The Planning 216 Department announced informational webinars to introduce the Atlas, including a May 7, 217 2026 webinar from 10:00 a.m. to 11:00 a.m. 218 The Planning Department is continuing to seek applicants for the Puna CDP Action 219 Committee and encouraged interested community members to apply through the 220 County’s boards and commissions process. The link to the boards and commissions 221 website can be accessed here: https://www.hawaiicounty.gov/our-county/boards-and-222 commissions 223 PUNA CDP ACTION COMMITTEE Minutes of April 23, 2026 7 The next meeting of the Puna CDP Action Committee was announced for Thursday, June 224 25, 2026. 225 Adjournment 226 Chair Osborne adjourned the meeting at approximately 7:01 p.m. 227 These minutes and all related documents are available in the Planning Department’s Puna 228 Community Development Plan Action Committee folder via the County of Hawaiʻi Public 229 Documents Repository. These documents may also be requested from the Planning 230 Department by calling (808) 961-8288 or emailing CDP@hawaiicounty.gov. 231 1 Hata, Janice From:faith paulele Sent:Monday, August 24, 2026 12:41 PM To:Planning CDP Subject:Public Testimony: Puna Community Development Plan Action Committee Meeting - August 27, 2026 Follow Up Flag:Follow up Flag Status:Flagged Aloha Puna Community Development Plan Action Committee, Please accept this written public testimony for the upcoming Action Committee Meeting scheduled for Thursday, August 27, 2026, from 5:00 PM to 7:00 PM HST. Emergency Preparedness & Connectivity: I advocate for priority funding for alternative access roads, clearer emergency notification systems, and enhanced staging areas/resilience hubs during severe weather events. As you know, Red Road was blocked, preventing our exit for days. We need another way out! Road Safety & Maintenance: HI County and the electric company monopoly had eight years to clear those albizia trees. That was a terrible failure in job performance. Agricultural & Self-Sufficiency Support: I am requesting, policies that facilitate local agricultural processing, community gardens, or lower barriers for rural food production. Puna Boat ramp: Shame on spending millions on studies, doing barely any work, and failing completely. Just Shame!!!! Thank you for your time, service, and consideration of community input. Mahalo, Faith Paulele (My voting legal name is something different but lately I am afraid to give it. But I will if you require it.) Testimony Rec'd 8/24/2026 12:41 PM Communication No. 2026-08 BOARD RESOLUTION OF NĀ LĀ MAIKAʻI RESOLUTION NO. 2026-01 RESOLUTION TO APPROVE THE CORE YOUTH PROGRAM, SYLLABUS, FINANCIAL CONTROLS, INTAKE MATERIAL, AND RISK MANAGEMENT FRAMEWORKS The undersigned, being the Board of Directors of Nā Lā Maikaʻi, a registered Hawaii non-profit corporation (the "Corporation"), hereby adopt the following resolutions at a duly noticed meeting held on this _____ day of ________________, 2026. RECITALS ● WHEREAS, the Corporation’s mission is to empower Hawaii youth aged 14 to 17 by transitioning them from transactional survival to long-term community sovereignty and real estate equity; and ● WHEREAS, the Executive Director, Chandal Lancaster, has presented a comprehensive operational framework to execute this mission, including an educational curriculum, financial worksheet controls, and vital participant legal protection packages; and ● WHEREAS, the Board of Directors has reviewed these presented documents and determined that their formal adoption is in the best strategic, operational, and financial interests of the Corporation and the community it serves; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. Approval of the 24-Week Program Syllabus & Curriculum ● RESOLVED, that the Nā Lā Maikaʻi 24-Week Program Outline and its weekday lesson structures are hereby approved and adopted as the official educational and operational framework of the Corporation's youth division. 2. Approval of Financial Controls and Restricted Trust System ● RESOLVED, that the Project Financial Worksheet and its dual-ledger accounting protocol (Internal Points Ledger vs. Cash Earnings Ledger) are hereby adopted; and ● FURTHER RESOLVED, that the Corporation approves the implementation of the "Age 21 Rule" and the property-only asset restrictions, dictating that all youth agricultural farm stipends must be held in restricted accounts until age 21 and executed solely for real estate down payments or land deeds; and ● FURTHER RESOLVED, that the Executive Director is authorized to establish segregated, restricted escrow or savings accounts with chosen financial institutions to safely hold these participant trust funds. 3. Adoption of Youth Intake Pack and Liability Protection ● RESOLVED, that the Youth Intake & Contact Form and the Agricultural Labor & Liability Waiver are hereby adopted as mandatory corporate policy. No participant shall engage in weekend farm activities without fully signed copies of these forms on record. 4. Authorization of Farm and Funder Partnership Outreach ● RESOLVED, that the Executive Director is granted full corporate authority to distribute the Farm Partnership Proposal to secure Big Island land partners and to submit the Funder Outreach Pitch Materials to secure necessary grant capital. 5. General Authorization for Implementation ● RESOLVED, that the officers of this Corporation are authorized, empowered, and directed to take all necessary secondary actions, file paperwork, and execute agreements to carry out the clear intent of this resolution. BOARD CERTIFICATION & SIGNATURES The internal records of the Corporation verify that this resolution was approved by a majority vote of the Board of Directors on the date written below, satisfying all corporate bylaws. ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ Attested By: Secretary, Nā Lā Maikaʻi 🤝 Conflict Resolution & Grievance Process At Nā Lā Maikaʻi, we view the farm and the classroom as spaces for personal growth. Disagreements and conflicts may happen, but learning to resolve them professionally and respectfully is a key part of your job readiness training. If you have a conflict with a peer, an instructor, or a farm supervisor, you must follow this official step-by-step resolution process: ## Step 1: Direct Communication (The First Step) * If it is safe and comfortable to do so, speak directly and calmly to the person involved. * Clearly state your perspective using "I" statements (e.g., "I felt frustrated when..."). * Listen to their point of view without interrupting, with the goal of finding a mutual understanding. ## Step 2: Supervisor Mediation * If direct communication does not solve the problem, or if you feel unsafe doing so, report the issue to your immediate classroom instructor or farm supervisor. * The supervisor will listen to both sides objectively and help mediate a fair, peaceful resolution. ## Step 3: Formal Written Grievance * If the conflict remains unresolved after Step 2, or if your grievance involves the supervisor themselves, you must submit a formal written grievance to the Program Director. * Your written statement should clearly include: * The date, time, and location of the incident(s). * A detailed description of what happened. * The names of any witnesses who saw the incident. * Forms can be requested from the main office and must be submitted within 7 business days of the incident. ## Step 4: Final Director Review * The Program Director will thoroughly investigate the situation by interviewing all parties and witnesses involved. * A final, binding decision and action plan will be issued to ensure a safe, fair, and productive environment for everyone. ## 🚫 Retaliation is Prohibited Nā Lā Maikaʻi maintains a strict zero-tolerance policy for retaliation. No participant will ever be punished, lose their farm hours, or have their financial allowances frozen for speaking up or filing a respectful, honest grievance. ------------------------------ To check the authenticity of this certificate, please visit: https://hbe.dcca.hawaii.gov/authenticate Authentication Code: rXHblCdw Department of Commerce and Consumer Affairs CERTIFICATE OF GOOD STANDING I, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that according to the records of this Department, NA LA MAIKA`I was duly formed under the laws of the State of Hawaii on 07/19/2026 and is an existing Hawaii entity in good standing authorized to transact business. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Department of Commerce and Consumer Affairs, at Honolulu, Hawaii. Dated: August 22, 2026 Director of Commerce and Consumer Affairs BYLAWS OF NA LA MAIKAI (the "Corporation") BOARD OF DIRECTORS General Powers 1. The business and affairs of the Corporation will be managed by or under the direction of the Board. Number, Tenure and Quorum 2. The Board will consist of three members, each of whom will be a natural person. Each Director will hold office until that Director's successor is elected and qualified or until that Director's earlier resignation or removal. Any Director may resign at any time upon notice given in writing or by electronic transmission to the Corporation. In order to transact business at a meeting of the Directors, a quorum of a majority of the total number of Directors eligible to vote will be required. The vote of the majority of the Directors present at a meeting at which a quorum is present will be the act of the Board. Regular Meetings 3. Regular meetings of the Board will be held Quarterly, either within or without the State of Hawaii. Special Meetings 4. Special meetings of the Board may be called by or at the request of the President or by a majority of the Directors. The person or persons calling that special meeting of the Board may fix any date, time or place, either within or without the State of Hawaii, to be the date, time and place for holding that special meeting. Notice 5. Written notice of the date, time, and place of a special meeting of the Board will be given at least 48 hours prior to the date set for that meeting. The written notice can be given personally, by mail, by private carrier, by telegraph, by telephone facsimile, or by any other manner as permitted by the Hawaii Revised Statutes s.414-32. The notice will be given by the Secretary or one of the persons authorized to call Directors' meetings. 6. If written notice is mailed, correctly addressed to a Director's address as provided in the Corporation's current records, the notice will be deemed to have been given to that Director at Page 1 of 9 the time of mailing. If written notice is sent by private carrier or if the written notice is sent by United States mail, postage prepaid and by registered or certified mail, return receipt requested, the notice will be deemed to have been given to a Director on the date shown on the return receipt. Otherwise notice is effective when received by a Director. 7.Notice of any Directors' meeting may be waived by a Director before or after the date and time of the meeting. The waiver must be in writing, must be signed by a Director, and must be delivered to the Corporation for inclusion in the minutes or filing with the corporate records. The attendance of a Director at a meeting of the Board will constitute a waiver of notice of that meeting except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully convened. Action by Directors Without a Meeting 8.Any action to be taken at any meeting of the Board or of any committee of the Board may be taken without a meeting if all members of the Board or committee, as the case may be, consent to it in writing, or by electronic transmission and the writing or writings or electronic transmission or transmissions are filed with the minutes of proceedings of the Board, or committee. This filing will be in paper form if the minutes are maintained in paper form and will be in electronic form if the minutes are maintained in electronic form. Remote Communication Meetings 9.Remote communication means any electronic communication including conference telephone, video conference, or any other method or forum currently available or developed in the future by which Directors not present in the same physical location may simultaneously communicate with each other. 10.A meeting of the Board may be held by any means of remote communication by which all persons authorized to vote or take other action at the meeting can hear each other during the meeting and each person has a reasonable opportunity to participate. This remote participation in a meeting will constitute presence in person at the meeting. Vacancies and Newly Created Directorships 11.When vacancies or newly created directorships resulting from any increase in the authorized number of Directors occur, a majority of the Directors then in office, although less than a quorum, or a sole remaining Director will have the power to appoint new Directors to fill this vacancy or vacancies. Each new Director so chosen will hold office until the next annual meeting of the Board. Page 2 of 9 12.When one or more Directors resign from the Board and the resignation is to become effective at a future date, a majority of the Directors then in office, including those who have so resigned, will have the power to appoint new Directors to fill this vacancy or vacancies. The appointments of these new Directors will take effect when the resignation or resignations are to become effective, and each new Director so chosen will hold office until the next annual meeting of the Board. Removal 13.Any Director may be removed, with or without cause, by a majority of the Board then entitled to vote at an election of Directors at a special meeting of the Board called for that purpose. Organization 14.Meetings of the Board will be presided over by the President, or in the President's absence by a Director chosen at the meeting. The person presiding at the meeting may appoint any person to act as secretary of the meeting. Chair of the Board 15.The Chair of the Board, if present, will preside at all meetings of the Board, and exercise and perform any other authorities and duties as may be from time to time delegated by the Board. Compensation 16.The Board will, by resolution, fix the fees and other compensation for the Directors for their services as Directors, including their services as members of committees of the Board. Presumption of Assent 17.A Director of the Corporation who is present at a meeting of the Board will be presumed to have assented to an action taken on any corporate matter at the meeting unless: a.The Director objects at the beginning of the meeting, or promptly upon the Director's arrival, to holding the meeting or transacting business at the meeting; b.The Director's dissent or abstention from the action taken is entered in the minutes of the meeting; or c.The Director delivers written notice of the Director's dissent or abstention to the presiding officer of the meeting before the adjournment of the meeting or to the Corporation within a reasonable time after adjournment of the meeting. Page 3 of 9 18.Any right to dissent or abstain from the action will not apply to a Director who voted in favor of that action. COMMITTEES Appointment 19.The Board may designate one or more committees, each committee to consist of one or more of the Directors of the Corporation. The Board may designate one or more Directors as alternate members of any committee, who may replace any absent or disqualified member at any meeting of the committee. 20.In the absence or disqualification of a member of a committee, the member or members present at any meeting and not disqualified from voting, whether or not that member or members constitute a quorum, may unanimously appoint another member of the Board to act at the meeting in the place of any absent or disqualified member. 21.The committee or committees, to the extent provided in the resolution of the Board will have and may exercise all the powers and authority of the Board in the management of the business and affairs of the Corporation, and may authorize the seal of the Corporation to be affixed to all papers which may require it. No such committee will have the power or authority in reference to the following matters: a.Adopting, amending or repealing any Bylaw of the Corporation. Tenure 22.Each member of a committee will serve at the pleasure of the Board. Meetings and Notice 23.The method by which Directors' meetings may be called and the notice requirements for these meetings as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Quorum 24.The requirements for a quorum for the Board as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Page 4 of 9 Action Without a Meeting 25.The requirements and procedures for actions without a meeting for the Board as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Resignation and Removal 26.Any member of a committee may be removed at any time, with or without cause, by a resolution adopted by a majority of the full Board. Any member of a committee may resign from the committee at any time by giving written notice to the Chair of the Board of the Corporation, and unless otherwise specified in the notice, the acceptance of this resignation will not be necessary to make it effective. Vacancies 27.Any vacancy in a committee may be filled by a resolution adopted by a majority of the full Board. Committee Rules of Procedure 28.A committee will elect a presiding officer from its members and may fix its own rules of procedure provided they are not inconsistent with these Bylaws. A committee will keep regular minutes of its proceedings, and report those minutes to the Board at the first subsequent meeting of the Board. OFFICERS Appointment of Officers 29.The officers of the Corporation will consist of the chief executive officer (the "Chief Executive Officer"), the chief operating officer (the "Chief Operating Officer"), the president (the "President"), the vice president (the "Vice President"), the treasurer (the "Treasurer"), and any other Officers and assistant officers as determined in these Bylaws or the Articles of Incorporation or by the Board. 30.Ceo. Term of Office 31.Each Officer will hold office until a successor is duly appointed and qualified or until the Officer's death or until the Officer resigns or is removed as provided in these Bylaws. Page 5 of 9 Removal 32.Any Officer or agent appointed by the Board or by the Incorporators may be removed by the Board at any time with or without cause, provided, however, any contractual rights of that person, if any, will not be prejudiced by the removal. Vacancies 33.The Board may fill a vacancy in any office because of death, resignation, removal, disqualification, or otherwise. Chief Executive Officer 34.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Chief Executive Officer will be: a.To have the general management and supervision, direction and control of the business and affairs of the Corporation. Chief Operating Officer 35.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Chief Operating Officer will include: a.To have general management and supervision, direction and control over the day to day business dealings of the Corporation. President 36.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the President will be: a.The President will perform any duties as may from time to time be delegated by the Board or by the Chief Executive Officer. Vice President 37.If the President is not available or dies, is incapacitated or refuses to act, any Vice President, with the consent of the majority of the Board, may perform the duties of the President, unless a Vice President was previously appointed by the President to take over the President's duties, and when so acting, the Vice President will be subject to the same powers and limitations of the President. The Vice President will perform any other duties as from time to time may be delegated to the Vice President by the President or by the Board and may include: Page 6 of 9 a.Help president. Treasurer 38.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Treasurer will be: a.To keep accurate financial records for the Corporation. Delegation of Authority 39.The Board reserves the authority to delegate the powers of any Officer to any other Officer or agent, notwithstanding any provision in these Bylaws. LOANS, CHECKS, DEPOSITS, CONTRACTS Loans 40.Without authorization by a resolution of the Board, the Corporation is prohibited from making or accepting loans in its name, or issuing evidences of indebtedness in its name. The authorization of the Board for the Corporation to perform these acts can be general or specific. Checks, Drafts, Notes 41.All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation must be signed by a designated Officer or Officers, agent or agents of the Corporation and in a manner as will from time to time be determined by resolution of the Board. Deposits 42.All funds of the Corporation not otherwise used will be deposited to the credit of the Corporation in banks, trust companies, or other depositories designated by the Board. Fiscal Year End 43.The fiscal year end of the Corporation is December 31st. Voting Securities Held by the Corporation 44.An Officer or agent designated by the Board will, with full power and authority attend, act, and vote, on behalf of the Corporation, at any meeting of security holders or interest holders of other corporations or entities in which the Corporation may hold securities or interests. At that Page 7 of 9 meeting, the delegated agent will have and execute any and all rights and powers incidental to the ownership of the securities or interests that the Corporation holds. Contracts 45.The Board may give authority to any Officer or agent, to make any contract or execute and deliver any instrument in the name of the Corporation and on its behalf, and that authority may be general or specific. Loans to Employees and Officers 46.The Corporation may lend money to, or guaranty any obligation of, or otherwise assist, any Officer or employee of the Corporation or of its subsidiary, including any Officer or employee who is a Director of the Corporation or any subsidiary of the Corporation, whenever, in the opinion of the Directors, the loan, guaranty or assistance may reasonably be expected to benefit the Corporation. The loan, guaranty or other assistance may be with or without interest, and may be unsecured, or secured in such manner as the Board will approve, including, without limitation, a pledge of shares of the Corporation. Nothing contained in this section is to be construed so as to deny, limit or restrict the powers of guaranty or warranty of the Corporation at common law or under any applicable statute. Page 8 of 9 ©2002-2026 LawDepot.com® APPENDIX Glossary -Bylaws - the purpose of these bylaws (the "Bylaws") is to provide rules governing the internal management of the Corporation. -Chair of the Board - Once a Board of Directors has been appointed or elected by the Shareholders, the Board will then elect a chairman (the "Chair of the Board"). The Chair of the Board will act to moderate all meetings of the Board of Directors and any other duties and obligations as described in these Bylaws. -Corporate Officer - A corporate officer (individually the "Officer" and collectively the "Officers") is any individual acting for or on behalf of the Corporation. An Officer of the Corporation will usually be appointed to a specific task such as Chief Financial Officer, Chief Operating Officer or other similar position. One person may hold several offices. The Officers will manage the day-to-day operations of the Corporation and report to the Board of Directors. -Principal Executive Office - The Principal Executive Office for the Corporation is where the Chief Executive Officer for the Corporation has an office. -Principal Office - The Principal Office of the Corporation is the address designated in the annual report where the executive offices of the Corporation are located. -Principal Place of Business - The Principal Place of Business is the address at which the Corporation conducts its primary business. -Registered Office - The Registered Office is the physical street address within the state where the registered agent can be contacted during normal business hours for service of process. Page 9 of 9 Communication No. 2026-09 The 2018 Kīlauea Eruption Disaster Recovery Team was founded in the fall of 2019. Major Projects: •Community Development Block Grant – Disaster Recovery Voluntary Housing Buyout Program •Kīlauea Recovery Grant Program •Puna Strong Grant Program •Community Development Block Grant Mitigation Program •Revitalize Puna Activations •Revitalize Pohoiki community conversations The lesson we learned in Puna is clear: when communities lead and government collaborates, recovery becomes more than rebuilding—it becomes an opportunity to create a stronger, more connected future. Thank you Douglas POHOIKI ROAD AND HIGHWAY 137 Pohoiki Road is scheduled to reopen in the second quarter of 2027 Mango Road Realignment Highway 137 is scheduled to reopen by the end of this year Highway 137 Blessing September 24, 2024 KĪLAUEA RECOVERY GRANT PROGRAM Kilauea Recovery Grants Build Community Recovery Grant Phases 1 – 2 – 3 KILAUEA RECOVERY GRANTS Phase 1 $3,494,324 Phase 2 $3,293,400 Phase 3 $6,480,873 Total: $13,268,597 Project Categories: Capital Improvements $7,214,992 Economic Revitalization $4,275,112 Community Resilience $1,778,493 Kilauea Recovery Grants Build Community Recovery Grant Phases 1 – 2 – 3 6 Road Restoration Projects 10 Cultural & Natural Preservation & Traditional Agriculture 6 Workforce Development 3 Economic Revitalization 3 School Restoration 6 Farm Restoration 10 Community Resilience & Emergency Preparedness 2 Water Supply Restoration 1 Affordable Housing 2 Environmental Restoration Many of these projects are cross-overs they address more than one sub-category Kilauea Recovery Grants Build Community Recovery Grant Phases 1 & 2 53,534 Volunteer hours reported to date (The County values a volunteer hour at $32.10) Value of volunteer hours reported to date: $1,718,441 Kilauea Recovery Grant Projects have attracted $2,465,248 In additional funding Kilauea Recovery Grant Projects have attracted “In-Kind” Donations valued at $703,353Kilauea Recovery Grant Projects have generated jobs. 182 people have been employed for a total of $1,655,169 in wages Most of the $6,871,724 grant funding has been paid to local vendors, contractors, and professionals PUAMANA ROAD This community’s former access road was inundated. A disused alternate road was restored to allow access to 16 parcels Kua O Ka La Facility Renovation, Subdivision, & Purchase Kua O Ka La is the only school to have lost its facility during the 2018 Kilauea eruption. While the original facility, with its tidepools and culturally and historically significant location, can never be replaced, the school can have a new home. Kīlauea Recovery Grant 1 helped bring the school up to code and to re-open, Phases 2 & 3 support the subdivision, water & electric conversion, and purchase of this portion of the Nani Mau property. Pōhaku Pelemaka – Natural & Cultural Resource Protection and Preservation in Puna This project, networking with DLNR, DORAW, DOCARE, CoH Parks and Recreation, and private landowners, created an ‘Ohana stewardship plan for Ka’akepa. Niu Now, focused on protecting uluniu, ancient coconut groves. Identifying the niu varieties in the area, educating about coconut rhinoceros beetle. Puna Flower Power – New Orchid Park at Puna Rock Quarry & Apprenticeship Program 5 of the orchid growers who lost their greenhouses in the eruption created this orchid grower hui. With Federal, State, and Kīlauea Recovery Grant funding they have built this beautiful orchid facility at Puna Rock in Kea’au. From a gravel wasteland to this thriving enterprise in just 4 years. Puna Flower Power Orchid Park With the greenhouses up and equipped, water and irrigation systems working, the orchid facility is working with UH to train apprentices to be certified nursery professionals. Puna Strong Grant Program Puna Strong not only provides funding but also offers hands-on technical assistance to help grantees enhance their mission and impact. Through quarterly meetings, organizations receive support from the Hawai‘i Community Foundation in areas like strategic planning and nonprofit management. Notable guest speakers, such as Kumu Hina, facilitate discussions on cultural grounding. Since 2022, Puna Strong has supported various organizations that build resilience in the Puna district, including Hoʻoulu Lāhui, Men of Paʻa, and Mālama O Puna, as well as groups focused on animal welfare, youth mentorship, and cultural education. Ongoing support helps these grantees refine goals and build partnerships. The Puna Strong Collaboration Grants will further strengthen these efforts by fostering partnerships among grantees, such as Hawai‘i’s Volcano Circus and ʻO Makuʻu Ke Kahua Community Center, creating systems that enhance Puna's preparedness for future challenges. Building Community Capacity The Puna Strong program was created to support community resilience in the wake of the 2018 Kīlauea eruption, recognizing that lasting recovery depends on the strength of local organizations and networks. Administered in partnership with the Hawai‘i Community Foundation, Puna Strong provides direct grants and technical support to nonprofits working on the front lines of disaster recovery, wellness, education, and cultural resilience. Since 2021, the County has committed over $2.6 million to the Puna Strong initiative, made possible by a $20 million appropriation from the Hawai‘i State Legislature and support from the Hawai‘i Island Strong Fund. To date, the program has funded more than 30 different grantee organizations and launched a Collaboration Grant Track to strengthen partnerships and collective impact. Puna Strong Grant Program Puna Strong Grant Program Identify a problem Ask for help Resolve together Why It Matters While government efforts focus on infrastructure and housing, it’s often grassroots organizations that meet people’s immediate needs for food, connection, safety, and a sense of place. Puna Strong invests directly in these organizations, helping them grow their capacity and continue serving their communities. It’s a critical piece of the County’s long-term recovery strategy that recognizes the power of local leadership. Puna Strong Grant Program Learn More Voluntary Housing Buyout Program CDBG-DR = Community Development Block Grant – Disaster Recovery HUD (Housing & Urban Development) Grant of $107,561,000 Purpose: To purchase properties at risk of natural disaster and to remove them from the possibility of future development. These properties, by federal law, cannot be developed. Phase 1 – Primary Homes 316 (Max $230,000) Phase 2 – Secondary Homes 166 (Max $142,000) Phase 3 – Undeveloped Properties 225 (Max $22,000) Total 705 Current Status: 685 Properties purchased 17 In Escrow 3 Still being processed $89,000,000 disbursed to date Voluntary Housing Buyout Program KAPOHO LEILANI Lanipuna, Puua, Halekamahina Ala’ili Road Community Development Block Grant Mitigation Program (CDBG-MIT) HUD GRANT OF $6,862,000 for Disaster Mitigation Projects – Island Wide Emergency Power for Water Infrastructure $ 876,750 Wildfire Mitigation and Incident Response $2,498,550 Shelter Capacity, Hisaoka, Kea’au Armory $2,310,000 Waikoloa Village Wildfire Evacuation Study $ 420,000 North Kona Flood Study $ 413,700 Administrative $ 343,000 TOTAL $6,862,000 Projects completed to date: Fire Equipment 3 Brush Trucks 1 Mobile Command Unit 1 Mobile Tactical Trailer Water Supply - Emergency Power Transfer Switches at Ola’a & Pi’ihonua Waikoloa Wildfire Evacuation Study Underway North Kona Flood Study contracted REVITALIZE PUNA From June 9, 2021 to July 12, 2025. Twelve Revitalize Puna Events Thousands attended These events were an opportunity for the community to: •Receive updates about the Recovery Activities, •Speak to Department heads and Representatives, and •To learn about resources available in the community. County of Hawai’i Disaster Recovery Division At the peak of activity, the Recovery Division core team was composed of 6 staff. A total of 7 Americorps Vista volunteers assisted our work. The Voluntary Housing Buyout Program had 14 staff members. At this time our staff numbers are greatly reduced. 2 Core Team Members, 4 Voluntary Housing Buyout Team members. Council District 5 Representative, Ashley Kierkiewicz, introduced legislation that would establish a Disaster Recovery framework within the Civil Defense Agency that activates when necessary. It has been passed by Council and is now ordinance. Our hope is that we can maintain the knowledge and experience we have gained in this disaster recovery effort and enable the County to stand-up a recovery function when needed. After a major disaster is declared, it takes months of planning and expertise to secure federal funding and the staffing to administer disaster recovery grants. https://recovery.hawaiicounty.gov/ Kīlauea Recovery Division Website Patti Pinto Disaster Recovery Program Specialist Patti.Pinto@hawaiicounty.gov 808-300-1169 HURRICANE LALA RECOVERY RESOURCES https://www.vibranthawaii.org/lala Report Residential Damage Here Report Commercial Damage Here USDA Farm Service Agency Disaster Assistance Inquiry - Hurricane Lala Want to Donate? Physical Donations: Vibrant Hawaiʻi Coordination Line (802) 365-1808 Monetary Donations: www.HawaiiislandStrong.org Communication No. 2026-10