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HomeMy WebLinkAboutDHR Glossary of Common Terminolog-Acronyms (2023) Tab 4 Department of Human Resources Glossary of Common Terminology/Acronyms Term Definition Allocation DHR Rules §1-9 The placement of a position in a class of work on the basis of its duties, responsibilities, and minimum qualification requirements. Appointing authority HRS §76-11 A department head or designee having the power to make appointments or changes in the status of employees. Civil service or Civil service positions HRS §76-11 All positions within a jurisdiction that are not exempted by Hawai‘i Revised Statutes, Sections 46-33, 76-16, or 76-77, or by other law and must be filled through civil service recruitment procedures based on merit. Civil service appointment DHR Rules §1-9 An appointment to a civil service position from an appropriate eligible list. Civil service employee HRS §76-11 An employee who has met all requirements for membership in the civil service under Hawai‘i Revised Statutes, Section 76-27. Civil service recruitment procedure DHR Rules §1-9 The process of seeking applicants and determining their qualifications for civil service appointment. Civil service system HRS §76-1 The merit system. See Merit System. Class or class of work HRS §76-11 A group of positions that reflect sufficiently similar duties and responsibilities such that the same title and the same pay range may apply to each position allocated to the class. Classification DHR Rules §1-9 The process of establishing an occupational framework and grouping positions on the basis of the kind and level of work and knowledge, skills, competencies, and qualifications required. Classification system HRS §76-11 Classes of positions arranged in a logical and systematic order. Competitive examination DHR Rules §1-9 An examination from which an eligible list is established. Tab 4 Department of Human Resources Glossary of Common Terminology/Acronyms Term Definition Continuous recruitment announcement DHR Rules §1-9 An announcement of a competitive recruitment without a closing date for which applications are received on a continuous basis. Discharge DHR Rules §1-9 An action taken by an appointing authority to involuntarily separate an employee from County service. A discharge may be for either administrative reasons or disciplinary reasons. Eligible DHR Rules §1-9 A person whose name is on an eligible list. Eligible list DHR Rules §1-9 A list of persons who have been qualified for appointment to a position in a particular class through the civil service recruitment procedures. Employee HRS §76-11 Any person holding a position in the service of the County, irrespective of status or type of appointment; provided that, if the context clearly applies only to an employee who is a member of the civil service, “employee” means a civil service employee. Examination DHR Rules §3-12 (c) Any test or accepted personnel assessment technique used to measure the knowledge, skills, and abilities and fitness of applicants for employment which may include, but are not limited to: Written tests, oral tests, interviews, essays, tests of physical fitness or ability, medical examinations, performance tests, training and experience evaluations, education and experience evaluations, probation periods, background and suitability determinations, and assessment centers. Exempt employee DHR Rules §1-9 A person who is appointed to and who occupies a position exempted from civil service pursuant to Hawai‘i Revised Statutes, Chapter 76. Initial appointment DHR General Definitions Procedures An appointment of an individual without civil service status through a probationary or temporary appointment. Tab 4 Department of Human Resources Glossary of Common Terminology/Acronyms Term Definition Internal recruitment DHR Rules §1-9 A recruitment to fill a vacant position in the appointing authority's department or elsewhere within the County. Merit principle HRS §76-1 The selection of persons based on their fitness and ability for public employment and the retention of employees based on their demonstrated appropriate conduct and productive performance. Merit system HRS §76-1 The human resources management system based upon the purposes of the merit principle and building of a career service in government, free from coercive political influences, to render impartial service to the public at all times, according to the dictates of ethics and morality and in compliance with all laws. Non-civil service employee DHR General Definitions Procedures An employee who has not met all requirements for membership in the civil service under Hawai‘i Revised Statutes, Section 76-27. Open-competitive recruitment DHR Rules §1-9 A recruitment whereby everyone, including the public and County employees, may apply. Open-competitive recruitment announcement DHR Rules §1-9 A recruiting notice open to the public announcing the receipt of applications from all interested individuals for positions in a particular class of work. Pay range DHR Rules §1-9 A single rate or a group of rates from a minimum rate to a maximum rate in a salary schedule. Permanent appointment DHR Rules §1-9 An appointment without a limitation date to a permanent position that allows the employee to become a permanent civil service employee. Permanent civil service employee HRS §76-27 An employee who has met all requirements for membership in the civil service under Hawai‘i Revised Statutes, Section 76-27 in a permanent civil service position without time limitation. Tab 4 Department of Human Resources Glossary of Common Terminology/Acronyms Term Definition Permanent position DHR Rules §1-9 A position without time limitation and which is included in a department's permanent position count. Probation period DHR Rules §1-9 A specified period which serves as the final test of an employee's qualifications for the position in which employed. Reallocation DHR Rules §1-9 The action of changing a position’s classification from one class to another class based on changes in the duties, level of difficulty, authority, responsibilities, qualification requirements, and other factors. Redescription review DHR General Definitions Procedures The action of reviewing a position’s major duties which have changed, but where there are no material changes affecting the position’s classification. Reclassification DHR Rules §1-9 A change in the class to which a position is allocated. Reemployment list DHR Rules §1-9 A list of eligibles comprised of former and/or current civil service employees who meet requirements or conditions for placement on the list. Registration list DHR Rules §1-9 A list of eligibles for a designated unskilled class of work. Registration recruitment DHR Rules §1-9 A method of recruitment for unskilled classes of work with no examination. Repricing DHR General Definitions Procedures Changing an existing class from its present pay range to another pay range in the same salary schedule based on appropriate factors. Resignation DHR Rules §1-9 An action by an employee severing the employee's employment relationship with the County. Tab 4 Department of Human Resources Glossary of Common Terminology/Acronyms Term Definition Salary schedule DHR General Definitions Procedures A table of pay rates and ranges. Temporary appointment DHR Rules §1-9 An appointment to a civil service position for a specified temporary duration. Common Acronyms Term Definition CBA HRS §89-2 “Collective Bargaining Agreement”: A legal contract between an employer and a union representing employees. A CBA is a written document that summarizes the agreement, through a negotiation process, regarding topics such as wages, hours, and terms and conditions of employment between employer and union. CSLD DHR General Definitions Procedures “Civil service employee with a limitation date" or “CSLD employee”: An employee who has met all requirements for membership in the civil service under Hawai‘i Revised Statutes, Section 76-27 in a temporary appointment to a civil service position. Class Spec. DHR General Definitions Procedures "Class specification": The official document approved by the director, providing a formalized summary of the nature and scope of work, duties and responsibilities, level of difficulty and authority, and minimum qualification requirements for a class of work. IP DHR Rules §1-9 “Initial probation period": A duration of time required of a person in a civil service position as the final test of the person's fitness and ability for the position before acquiring membership in the civil service. IGM DHR General Definitions Procedures "Inter-governmental movement": The movement of a permanent civil service employee from other state and county jurisdictions in the State of Hawai‘i, to a civil service position in the County, without having to compete with other individuals in an examination process. Tab 4 Common Acronyms Term Definition MQs or MQRs DHR General Definitions Procedures "Minimum qualification requirements": The minimum education, experience, licenses, training, and other special requirements of a class of work essential for successful performance in a position. NP DHR General Definitions Procedures "New probation period": A duration of time required of a permanent civil service employee to determine the employee's fitness and ability for a different permanent position or class of work. PD DHR General Definitions Procedures "Position description": An official written statement of the major duties and responsibilities assigned to the position by the appointing authority, the organizational relationships, the knowledge, skills, and abilities required of the position, and other pertinent information. RA DHR General Definitions Procedures “Reasonable accommodation”: I. Modifications or adjustments to a job application process that enable an individual with a disability to be considered for the position such individual desires; II. Modifications or adjustments to the work environment or to the manner or circumstances under which the position held or desired is customarily performed that enable an individual with a disability to perform the essential functions of the position; and/or III. Modifications or adjustments that enable an individual with a disability who is employed to enjoy equal benefits and privileges of employment which are enjoyed by other similarly situated employees without disabilities. RTF Filling Civil Service Positions Procedures I.H. “Request to Fill” or “Request to Fill Vacant Position”: The required document that a department uses to request and get approval to fill a vacant position. The appointing authority identifies the position to be filled and the method to fill. RTFs for Executive Branch positions are reviewed and approved or denied by the Managing Director. RTFs for Legislative Branch positions are reviewed and approved or denied by the County Council Chair. Tab 4 Common Acronyms Term Definition TAOL DHR Rules §1-9 "Temporary appointment outside of a list": A temporary appointment of an individual who is hired for a specified duration and is not on an eligible list for that class of work. TA DHR Rules §1-9 "Temporary assignment": The assignment by a competent authority and the assumption, without a formal change in position, of all or a major portion of the significant duties and responsibilities of another position.