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HomeMy WebLinkAboutFire Commission Special Meeting Agenda 10-13-26C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director Merrick Nishimoto Deputy Managing Director Gerald Kosaki, Chair Les Hanano, Vice Chair Brian Cushnie, Member Derwin Ignacio, Member Wayne Perrin Jr., Member Rollin Rabara, Member Carlene Wolf, Member Eric Inouye, Member Vacant, Member COUNTY OF HAWAI`I Fire Commission c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325 • Hilo, Hawaii 96720 Phone: (808) 961-8251 • Fax: (808) 961-8622 SPECIAL MEETING AGENDA Notice is hereby given of the following matters to be considered by the Fire Commission of the County of Hawai'i (Commission) in accordance with the provisions of Hawai'i Revised Statutes (HRS) § 92-7. Additional meeting instructions and information are located at the end of the agenda. -,z. DATE: TUESDAY, OCTOBER 13, 2026 - __A TIME: 8:30 A.M. PLACE: HAWAVI COUNTY BUILDING, PUNA CONFERENCE ROOM 25 AUPUNI STREET, SUITE 1501 HILO, HAWAVI 96720 t-� - ATTENDING THE MEETING AND ORAL TESTIMONY: The Commission will be meeting remotely using interactive conference technology pursuant to Hawaii Revised Statutes (HRS) § 92-3.7. The public may either attend and testify in person at the physical location identified above or remotely using the Zoom remote meeting link below. If audiovisual communication cannot be maintained with all Commissioners participating, with the public physical meeting location or remote public broadcast, the meeting will be automatically recessed for up to thirty (30) minutes to attempt to restore audiovisual communication. The meeting will reconvene if either audiovisual communication or audio -only communication is restored within thirty (30) minutes. If the meeting is reconvened, remote participants may need to re-enter the meeting using the Zoom remote meeting link below. If the meeting cannot be reconvened within thirty (30) minutes, the meeting will be automatically terminated. Zoom remote meeting link: https://www.zoomgov.com/m/1657724325 Zoom I D: 165 772 4325 Although not required, those intending to testify remotely may register in advance by emailing Emily.Hiravama@hawaiicounty.gov prior to the meeting, and those intending to testify in person may sign up with the Commission secretary at the meeting. County of Hawai'i is an Equal Opportunity Provider and Employer. County of Hawaii Fire Commission Special Meeting Agenda October 13, 2026 Page 2 Alternative Courtesy Livestream (Viewing Only): https://www.youtube.com/@ CountyofHawaii Media In accordance with HRS § 92-3, interested persons who want to provide oral testimony may do so at the time public statements are called for at the top of the agenda or at the time the agenda item is called. Public testimony may be limited to five (5) minutes in length per agenda item per testifier consistent with Rule 5(13)(1)(a) of the Rules and Regulations of the County of Hawaii Fire Commission (Fire Commission Rules). Please state the agenda item you are testifying on before you begin. If participating remotely, please set your settings to mute, except while testifying. To testify remotely, use the "Raise Hand" function in Zoom when the Chair calls for testimony on your item. The host will unmute you when it is your turn. I. CALL TO ORDER AND ROLL CALL Il. PUBLIC STATEMENTS ON AGENDA ITEMS Interested persons wishing to provide testimony on any agenda item may do so now or at the time the applicable agenda item is called. III. APPROVAL OF MINUTES A. July 21, 2026, open session B. August 27, 2026, open session IV. BUSINESS A. Consideration of the Process to Appoint a Permanent Fire Chief: Rescheduling the Cancelled Interviews and Selection Meetings The September 24, 2026, oral interviews and September 25, 2026, selection meetings were cancelled due to Hurricane Nolo. The candidates took the written assessment on September 23, 2026. As to each subject described below, the Commission may discuss, deliberate, decide, and take action, including amending the schedule and location adopted at the August 6, 2026, meeting; other prior decisions may be amended only as described below. 1. Dates and times of the rescheduled interviews and selections meetings, including October 21-22 or October 22-23, 2026, or other dates; and each candidate's interview time, in the order drawn at the July 21, 2026, meeting. 2. Location of the meetings, including the Council Chambers at the Hawaii County Building in Hilo, the Council Chambers at the West Hawaii Civic Center in Kailua-Kona, or other site. 3. Written assessments, including when and how the anonymized completed written assessments are sent to commissioners and when score sheets are due, with score sheets collected before the authors are identified. 4. Candidate notices, including deadlines to confirm attendance, respond to the sequestration request, and request reasonable accommodations; and the time candidates must report for the meetings. County of Hawaii Fire Commission Special Meeting Agenda October 13, 2026 Page 3 5. Public testimony, including the three -minute limit adopted at the July 21, 2026, meeting, and written testimony submitted for the cancelled meetings. 6. Implementation, including delegation to the Department of Human Resources, the Mayor's Office, and the Office of the Corporation Counsel, in consultation with the Chair and/or Vice Chair, to carry out these decisions. The Commission will not amend or rescind the written assessment or interview questions, rating scales, that the written assessment be scored with the authors anonymous, interview order, sequestration request, method for determining finalists, or basis for selection under this item. V. EXECUTIVE SESSION (CLOSED TO THE PUBLIC) A. Relating to Agenda Item IV(A) - Consideration of the Process to Appoint a Permanent Fire Chief: Rescheduling the Cancelled Interviews and Selection Meetings The Commission anticipates convening an executive session pursuant to HRS §§ 92-4 and 92-5(a)(4) to consult with the Commission's attorney on questions and issues pertaining to the Commission's powers, duties, privileges, immunities, and liabilities relating to Agenda Item IV(A), including the legal requirements applicable to rescheduling the cancelled interviews and selection meetings, to the process for interviewing, selecting, and appointing a permanent Fire Chief, and to each of the subjects described in Agenda Item IV(A)(1) through (6). VI. RETURN TO OPEN SESSION AND EXECUTIVE SESSION REPORT Upon reconvening in open session, the Commission, through its attorney, will provide the executive session report in accordance with HRS § 92-4(b). The Commission may return to Agenda Item IV(A) for further discussion, deliberation, decision -making, and action. VII. AGENDA ITEMS FOR NEXT MEETING Consideration of items to be placed on the upcoming agenda. Vill. ANNOUNCEMENTS IX. ADJOURNMENT County of Hawai'i Fire Commission Special Meeting Agenda October 13, 2026 Page 4 Additional Meeting Instructions and Information Submitting Written Testimony: Those wishing to submit written testimony at the meeting are requested to bring ten (10) copies for distribution. Written testimony may also be submitted prior to the meeting by: (1) mail to Fire Commission c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawai'i 96720; or (2) by email to Emily.Hiravama@hawaiicounty.gov. Please submit separate testimony for each item and indicate which agenda item your testimony pertains to. All oral and written testimony will be public record. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five (5) days of becoming a lobbyist in accordance with Hawaii County Code (HCC) § 2-91.3(b). A "lobbyist" means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." HCC § 2-91.3(a)(6). Registration forms and expenditure report documents are available at the Office of the County Clerk, 25 Aupuni Street, Room 1402, Hilo, HI 96720. Board Packet: Pursuant to HRS § 92-7.5, if there is a board packet for this meeting, it is available for public inspection at least three full business days before the meeting date, during regular business hours, at the Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawai'i 96720, and may also be accessed online at https://www.hawaiicounty.gov/departments/fire/fire-commission. Special Assistance: The in -person location for this meeting is accessible to persons with disabilities. If you require an accommodation or auxiliary aid/service or other accommodation due to a disability, contact the commission's secretary by phone at (808) 961-8251 or by email at Emily.HiraVama@hawaiicounty.gov as soon as possible, preferably three (3) days before the meeting date. Requests made as early as possible have a greater likelihood of being fulfilled. Upon request, this notice is available in alternate/accessible formats.