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HomeMy WebLinkAboutCommunication No. 2026-08 Nā Lā Maikaʻi Youth Agricultural Pipeline and Workforce DevelopmentCommunication No. 2026-08 BOARD RESOLUTION OF NĀ LĀ MAIKAʻI RESOLUTION NO. 2026-01 RESOLUTION TO APPROVE THE CORE YOUTH PROGRAM, SYLLABUS, FINANCIAL CONTROLS, INTAKE MATERIAL, AND RISK MANAGEMENT FRAMEWORKS The undersigned, being the Board of Directors of Nā Lā Maikaʻi, a registered Hawaii non-profit corporation (the "Corporation"), hereby adopt the following resolutions at a duly noticed meeting held on this _____ day of ________________, 2026. RECITALS ● WHEREAS, the Corporation’s mission is to empower Hawaii youth aged 14 to 17 by transitioning them from transactional survival to long-term community sovereignty and real estate equity; and ● WHEREAS, the Executive Director, Chandal Lancaster, has presented a comprehensive operational framework to execute this mission, including an educational curriculum, financial worksheet controls, and vital participant legal protection packages; and ● WHEREAS, the Board of Directors has reviewed these presented documents and determined that their formal adoption is in the best strategic, operational, and financial interests of the Corporation and the community it serves; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. Approval of the 24-Week Program Syllabus & Curriculum ● RESOLVED, that the Nā Lā Maikaʻi 24-Week Program Outline and its weekday lesson structures are hereby approved and adopted as the official educational and operational framework of the Corporation's youth division. 2. Approval of Financial Controls and Restricted Trust System ● RESOLVED, that the Project Financial Worksheet and its dual-ledger accounting protocol (Internal Points Ledger vs. Cash Earnings Ledger) are hereby adopted; and ● FURTHER RESOLVED, that the Corporation approves the implementation of the "Age 21 Rule" and the property-only asset restrictions, dictating that all youth agricultural farm stipends must be held in restricted accounts until age 21 and executed solely for real estate down payments or land deeds; and ● FURTHER RESOLVED, that the Executive Director is authorized to establish segregated, restricted escrow or savings accounts with chosen financial institutions to safely hold these participant trust funds. 3. Adoption of Youth Intake Pack and Liability Protection ● RESOLVED, that the Youth Intake & Contact Form and the Agricultural Labor & Liability Waiver are hereby adopted as mandatory corporate policy. No participant shall engage in weekend farm activities without fully signed copies of these forms on record. 4. Authorization of Farm and Funder Partnership Outreach ● RESOLVED, that the Executive Director is granted full corporate authority to distribute the Farm Partnership Proposal to secure Big Island land partners and to submit the Funder Outreach Pitch Materials to secure necessary grant capital. 5. General Authorization for Implementation ● RESOLVED, that the officers of this Corporation are authorized, empowered, and directed to take all necessary secondary actions, file paperwork, and execute agreements to carry out the clear intent of this resolution. BOARD CERTIFICATION & SIGNATURES The internal records of the Corporation verify that this resolution was approved by a majority vote of the Board of Directors on the date written below, satisfying all corporate bylaws. ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ ● Director Signature: ___________________________ Printed Name: ______________________ Date: ________ Attested By: Secretary, Nā Lā Maikaʻi 🤝 Conflict Resolution & Grievance Process At Nā Lā Maikaʻi, we view the farm and the classroom as spaces for personal growth. Disagreements and conflicts may happen, but learning to resolve them professionally and respectfully is a key part of your job readiness training. If you have a conflict with a peer, an instructor, or a farm supervisor, you must follow this official step-by-step resolution process: ## Step 1: Direct Communication (The First Step) * If it is safe and comfortable to do so, speak directly and calmly to the person involved. * Clearly state your perspective using "I" statements (e.g., "I felt frustrated when..."). * Listen to their point of view without interrupting, with the goal of finding a mutual understanding. ## Step 2: Supervisor Mediation * If direct communication does not solve the problem, or if you feel unsafe doing so, report the issue to your immediate classroom instructor or farm supervisor. * The supervisor will listen to both sides objectively and help mediate a fair, peaceful resolution. ## Step 3: Formal Written Grievance * If the conflict remains unresolved after Step 2, or if your grievance involves the supervisor themselves, you must submit a formal written grievance to the Program Director. * Your written statement should clearly include: * The date, time, and location of the incident(s). * A detailed description of what happened. * The names of any witnesses who saw the incident. * Forms can be requested from the main office and must be submitted within 7 business days of the incident. ## Step 4: Final Director Review * The Program Director will thoroughly investigate the situation by interviewing all parties and witnesses involved. * A final, binding decision and action plan will be issued to ensure a safe, fair, and productive environment for everyone. ## 🚫 Retaliation is Prohibited Nā Lā Maikaʻi maintains a strict zero-tolerance policy for retaliation. No participant will ever be punished, lose their farm hours, or have their financial allowances frozen for speaking up or filing a respectful, honest grievance. ------------------------------ To check the authenticity of this certificate, please visit: https://hbe.dcca.hawaii.gov/authenticate Authentication Code: rXHblCdw Department of Commerce and Consumer Affairs CERTIFICATE OF GOOD STANDING I, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that according to the records of this Department, NA LA MAIKA`I was duly formed under the laws of the State of Hawaii on 07/19/2026 and is an existing Hawaii entity in good standing authorized to transact business. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Department of Commerce and Consumer Affairs, at Honolulu, Hawaii. Dated: August 22, 2026 Director of Commerce and Consumer Affairs BYLAWS OF NA LA MAIKAI (the "Corporation") BOARD OF DIRECTORS General Powers 1. The business and affairs of the Corporation will be managed by or under the direction of the Board. Number, Tenure and Quorum 2. The Board will consist of three members, each of whom will be a natural person. Each Director will hold office until that Director's successor is elected and qualified or until that Director's earlier resignation or removal. Any Director may resign at any time upon notice given in writing or by electronic transmission to the Corporation. In order to transact business at a meeting of the Directors, a quorum of a majority of the total number of Directors eligible to vote will be required. The vote of the majority of the Directors present at a meeting at which a quorum is present will be the act of the Board. Regular Meetings 3. Regular meetings of the Board will be held Quarterly, either within or without the State of Hawaii. Special Meetings 4. Special meetings of the Board may be called by or at the request of the President or by a majority of the Directors. The person or persons calling that special meeting of the Board may fix any date, time or place, either within or without the State of Hawaii, to be the date, time and place for holding that special meeting. Notice 5. Written notice of the date, time, and place of a special meeting of the Board will be given at least 48 hours prior to the date set for that meeting. The written notice can be given personally, by mail, by private carrier, by telegraph, by telephone facsimile, or by any other manner as permitted by the Hawaii Revised Statutes s.414-32. The notice will be given by the Secretary or one of the persons authorized to call Directors' meetings. 6. If written notice is mailed, correctly addressed to a Director's address as provided in the Corporation's current records, the notice will be deemed to have been given to that Director at Page 1 of 9 the time of mailing. If written notice is sent by private carrier or if the written notice is sent by United States mail, postage prepaid and by registered or certified mail, return receipt requested, the notice will be deemed to have been given to a Director on the date shown on the return receipt. Otherwise notice is effective when received by a Director. 7.Notice of any Directors' meeting may be waived by a Director before or after the date and time of the meeting. The waiver must be in writing, must be signed by a Director, and must be delivered to the Corporation for inclusion in the minutes or filing with the corporate records. The attendance of a Director at a meeting of the Board will constitute a waiver of notice of that meeting except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully convened. Action by Directors Without a Meeting 8.Any action to be taken at any meeting of the Board or of any committee of the Board may be taken without a meeting if all members of the Board or committee, as the case may be, consent to it in writing, or by electronic transmission and the writing or writings or electronic transmission or transmissions are filed with the minutes of proceedings of the Board, or committee. This filing will be in paper form if the minutes are maintained in paper form and will be in electronic form if the minutes are maintained in electronic form. Remote Communication Meetings 9.Remote communication means any electronic communication including conference telephone, video conference, or any other method or forum currently available or developed in the future by which Directors not present in the same physical location may simultaneously communicate with each other. 10.A meeting of the Board may be held by any means of remote communication by which all persons authorized to vote or take other action at the meeting can hear each other during the meeting and each person has a reasonable opportunity to participate. This remote participation in a meeting will constitute presence in person at the meeting. Vacancies and Newly Created Directorships 11.When vacancies or newly created directorships resulting from any increase in the authorized number of Directors occur, a majority of the Directors then in office, although less than a quorum, or a sole remaining Director will have the power to appoint new Directors to fill this vacancy or vacancies. Each new Director so chosen will hold office until the next annual meeting of the Board. Page 2 of 9 12.When one or more Directors resign from the Board and the resignation is to become effective at a future date, a majority of the Directors then in office, including those who have so resigned, will have the power to appoint new Directors to fill this vacancy or vacancies. The appointments of these new Directors will take effect when the resignation or resignations are to become effective, and each new Director so chosen will hold office until the next annual meeting of the Board. Removal 13.Any Director may be removed, with or without cause, by a majority of the Board then entitled to vote at an election of Directors at a special meeting of the Board called for that purpose. Organization 14.Meetings of the Board will be presided over by the President, or in the President's absence by a Director chosen at the meeting. The person presiding at the meeting may appoint any person to act as secretary of the meeting. Chair of the Board 15.The Chair of the Board, if present, will preside at all meetings of the Board, and exercise and perform any other authorities and duties as may be from time to time delegated by the Board. Compensation 16.The Board will, by resolution, fix the fees and other compensation for the Directors for their services as Directors, including their services as members of committees of the Board. Presumption of Assent 17.A Director of the Corporation who is present at a meeting of the Board will be presumed to have assented to an action taken on any corporate matter at the meeting unless: a.The Director objects at the beginning of the meeting, or promptly upon the Director's arrival, to holding the meeting or transacting business at the meeting; b.The Director's dissent or abstention from the action taken is entered in the minutes of the meeting; or c.The Director delivers written notice of the Director's dissent or abstention to the presiding officer of the meeting before the adjournment of the meeting or to the Corporation within a reasonable time after adjournment of the meeting. Page 3 of 9 18.Any right to dissent or abstain from the action will not apply to a Director who voted in favor of that action. COMMITTEES Appointment 19.The Board may designate one or more committees, each committee to consist of one or more of the Directors of the Corporation. The Board may designate one or more Directors as alternate members of any committee, who may replace any absent or disqualified member at any meeting of the committee. 20.In the absence or disqualification of a member of a committee, the member or members present at any meeting and not disqualified from voting, whether or not that member or members constitute a quorum, may unanimously appoint another member of the Board to act at the meeting in the place of any absent or disqualified member. 21.The committee or committees, to the extent provided in the resolution of the Board will have and may exercise all the powers and authority of the Board in the management of the business and affairs of the Corporation, and may authorize the seal of the Corporation to be affixed to all papers which may require it. No such committee will have the power or authority in reference to the following matters: a.Adopting, amending or repealing any Bylaw of the Corporation. Tenure 22.Each member of a committee will serve at the pleasure of the Board. Meetings and Notice 23.The method by which Directors' meetings may be called and the notice requirements for these meetings as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Quorum 24.The requirements for a quorum for the Board as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Page 4 of 9 Action Without a Meeting 25.The requirements and procedures for actions without a meeting for the Board as set out in these Bylaws will apply to any committee designated by the Board as appropriate. Resignation and Removal 26.Any member of a committee may be removed at any time, with or without cause, by a resolution adopted by a majority of the full Board. Any member of a committee may resign from the committee at any time by giving written notice to the Chair of the Board of the Corporation, and unless otherwise specified in the notice, the acceptance of this resignation will not be necessary to make it effective. Vacancies 27.Any vacancy in a committee may be filled by a resolution adopted by a majority of the full Board. Committee Rules of Procedure 28.A committee will elect a presiding officer from its members and may fix its own rules of procedure provided they are not inconsistent with these Bylaws. A committee will keep regular minutes of its proceedings, and report those minutes to the Board at the first subsequent meeting of the Board. OFFICERS Appointment of Officers 29.The officers of the Corporation will consist of the chief executive officer (the "Chief Executive Officer"), the chief operating officer (the "Chief Operating Officer"), the president (the "President"), the vice president (the "Vice President"), the treasurer (the "Treasurer"), and any other Officers and assistant officers as determined in these Bylaws or the Articles of Incorporation or by the Board. 30.Ceo. Term of Office 31.Each Officer will hold office until a successor is duly appointed and qualified or until the Officer's death or until the Officer resigns or is removed as provided in these Bylaws. Page 5 of 9 Removal 32.Any Officer or agent appointed by the Board or by the Incorporators may be removed by the Board at any time with or without cause, provided, however, any contractual rights of that person, if any, will not be prejudiced by the removal. Vacancies 33.The Board may fill a vacancy in any office because of death, resignation, removal, disqualification, or otherwise. Chief Executive Officer 34.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Chief Executive Officer will be: a.To have the general management and supervision, direction and control of the business and affairs of the Corporation. Chief Operating Officer 35.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Chief Operating Officer will include: a.To have general management and supervision, direction and control over the day to day business dealings of the Corporation. President 36.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the President will be: a.The President will perform any duties as may from time to time be delegated by the Board or by the Chief Executive Officer. Vice President 37.If the President is not available or dies, is incapacitated or refuses to act, any Vice President, with the consent of the majority of the Board, may perform the duties of the President, unless a Vice President was previously appointed by the President to take over the President's duties, and when so acting, the Vice President will be subject to the same powers and limitations of the President. The Vice President will perform any other duties as from time to time may be delegated to the Vice President by the President or by the Board and may include: Page 6 of 9 a.Help president. Treasurer 38.Subject to the control and supervisory powers of the Board and its delegate, the powers and duties of the Treasurer will be: a.To keep accurate financial records for the Corporation. Delegation of Authority 39.The Board reserves the authority to delegate the powers of any Officer to any other Officer or agent, notwithstanding any provision in these Bylaws. LOANS, CHECKS, DEPOSITS, CONTRACTS Loans 40.Without authorization by a resolution of the Board, the Corporation is prohibited from making or accepting loans in its name, or issuing evidences of indebtedness in its name. The authorization of the Board for the Corporation to perform these acts can be general or specific. Checks, Drafts, Notes 41.All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation must be signed by a designated Officer or Officers, agent or agents of the Corporation and in a manner as will from time to time be determined by resolution of the Board. Deposits 42.All funds of the Corporation not otherwise used will be deposited to the credit of the Corporation in banks, trust companies, or other depositories designated by the Board. Fiscal Year End 43.The fiscal year end of the Corporation is December 31st. Voting Securities Held by the Corporation 44.An Officer or agent designated by the Board will, with full power and authority attend, act, and vote, on behalf of the Corporation, at any meeting of security holders or interest holders of other corporations or entities in which the Corporation may hold securities or interests. At that Page 7 of 9 meeting, the delegated agent will have and execute any and all rights and powers incidental to the ownership of the securities or interests that the Corporation holds. Contracts 45.The Board may give authority to any Officer or agent, to make any contract or execute and deliver any instrument in the name of the Corporation and on its behalf, and that authority may be general or specific. Loans to Employees and Officers 46.The Corporation may lend money to, or guaranty any obligation of, or otherwise assist, any Officer or employee of the Corporation or of its subsidiary, including any Officer or employee who is a Director of the Corporation or any subsidiary of the Corporation, whenever, in the opinion of the Directors, the loan, guaranty or assistance may reasonably be expected to benefit the Corporation. The loan, guaranty or other assistance may be with or without interest, and may be unsecured, or secured in such manner as the Board will approve, including, without limitation, a pledge of shares of the Corporation. Nothing contained in this section is to be construed so as to deny, limit or restrict the powers of guaranty or warranty of the Corporation at common law or under any applicable statute. Page 8 of 9 ©2002-2026 LawDepot.com® APPENDIX Glossary -Bylaws - the purpose of these bylaws (the "Bylaws") is to provide rules governing the internal management of the Corporation. -Chair of the Board - Once a Board of Directors has been appointed or elected by the Shareholders, the Board will then elect a chairman (the "Chair of the Board"). The Chair of the Board will act to moderate all meetings of the Board of Directors and any other duties and obligations as described in these Bylaws. -Corporate Officer - A corporate officer (individually the "Officer" and collectively the "Officers") is any individual acting for or on behalf of the Corporation. An Officer of the Corporation will usually be appointed to a specific task such as Chief Financial Officer, Chief Operating Officer or other similar position. One person may hold several offices. The Officers will manage the day-to-day operations of the Corporation and report to the Board of Directors. -Principal Executive Office - The Principal Executive Office for the Corporation is where the Chief Executive Officer for the Corporation has an office. -Principal Office - The Principal Office of the Corporation is the address designated in the annual report where the executive offices of the Corporation are located. -Principal Place of Business - The Principal Place of Business is the address at which the Corporation conducts its primary business. -Registered Office - The Registered Office is the physical street address within the state where the registered agent can be contacted during normal business hours for service of process. Page 9 of 9 An official website of the United States Government Here's how you know Home /File / Get an employer identification number /Apply for an Employer Identification Number (EIN) online Apply for an Employer Identification Number (EIN) Use this assistance to apply for and obtain an Employee Identification Number (EIN) EIN Assignment Print Page Help with saving and printing your letter Your EIN MENU 6 Congratulations! Your EIN has been successfully assigned. Save and/or print this page and the confirmation letter below for your permanent records. Your EIN Details EIN assigned 42-3497931 Legal name NA LA MAIKA I Name control NALA Confirmation letter This confirmation letter is your official IRS notice and contains important information regarding your EIN: Download EIN confirmation Letter [PDF] Summary of your information Legal Structure Organization Type NON-PROFIT/TAX-EXEMPT ORGANIZATION Non-Profit/Tax-Exempt Organization Information Legal name NA LA MAIKA I County HI State/Territory HI Start date August 2026 Addresses Physical Location 12-558 MOLOKAI ST PAHOA HI 96778 Phone Number 808-785-6719 Mail directed To CHANDAL LANCASTER Mailing Address HC 2 BOX 5805 KEAAU HI 96749 UNITED STATES Responsible Party Name CHANDAL LANCASTER SSN/ITIN XXX-XX-3783 Principal Business Activity What your business/organization does OTHER Principal product/service HELPING CREATE JOBS Additional Non-Profit/Tax-Exempt Organization Information Owns a 55,000 pounds or greater highway motor vehicle NO Involves gambling/wagering NO Involves alcohol, tobacco, or firearms NO Files Form 720 (Quarterly Federal Excise Tax Return) NO Has employees who receive Forms W-2 NO Reason for Applying STARTED A NEW BUSINESS Additional Information about your EIN When can you use your EIN? This EIN is your permanent number and can be used immediately for most of your business needs, including: Opening a bank account Applying for business licenses Filing a tax return by mail However, it will take up to two weeks before your EIN becomes part of the IRS's permanent records. You must wait until this occurs before you can: File an electronic return Make an electronic payment Pass an IRS Taxpayer Identification Number (TIN) matching program Next Steps You can download IRS forms, publications, and tax returns at https://www.irs.gov/formspubs Need to make a correction? If you need to make changes to your organization's information, you must do so in writing and mail the information to the address provided at https://www.irs.gov/businesses/business-name-change Print Page Help with saving and printing your letter Exit Application Apply for another EIN Privacy Policy Accessibility DCCA State of Hawaii Downloaded on August 2, 2026 The information provided below is not a certification of good standing and does not constitute any other certification by the State. Website URL: https://hbe.dcca.hawaii.gov Business Information Entity Name NA LA MAIKA`I Business Type Domestic Nonprofit Corporation File Number 9942966 D2 Status New (Y) Purpose NON PROFIT Organized In Hawaii, United States Registration Date Jul 19, 2026 Principal Address HC 2 BOX 5805 KEAAU Hawaii 96749 United States Mailing Address HC 2 BOX 5805 KEAAU Hawaii 96749 United States Agent Name CHANDAL LANCASTER Agent Address 12-558 MOLOKAI ST PAHOA Hawaii 96778 United States Commercial Registered Agent? No Letter 947 (Rev. 2-2020) Catalog Number 35152P Department of the Treasury Internal Revenue ServiceTax Exempt and Government EntitiesP.O. Box 2508 Cincinnati, OH 45201 NA LA MAIKAI C/O CHANDAL LANCASTER 12558 MOLOKAI STPAHOA, HI 96778 Date: 08/05/2026 Employer ID number: 42-3497931 Person to contact: Name: T. Campbell ID number: 0194202 Telephone: 877-829-5500 Accounting period ending: December 31 Public charity status: 170(b)(1)(A)(vi) Form 990 / 990-EZ / 990-N required: Yes Effective date of exemption: May 01, 2026 Contribution deductibility: Yes Addendum applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Sincerely, Stephen A. Martin Director, Exempt Organizations Rulings and Agreements