HomeMy WebLinkAbout2026-10-27 Water Board Agenda cwnTrh .,,i
Michael Kekela Jr. Q� F° S��� Colin Miura,Dist. 1,Board Member
Chairperson o � � : James Lee,Dist.2,Board Member
Dist.4 << „ ; Guy Alameda,Dist. 3,Board Member
1149 Emily Taaroa,Dist. 5,Board Member
Keith Unger @ � Nicholas Riznyk,Dist.7,Board Member
Vice Chairperson Stephen Lopez,Dist. 8,Board Member
Dist.6 Philip Aiona,Dist.9,Board Member
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI`I
WATER BOARD MEETING
AGENDA
MEETING DATE: October 27,2026
TIME: 10:00 a.m.
IN-PERSON LOCATION: Department of Water Supply, Hilo Operations
889 Leilani Street, Hilo,Hawaii
REMOTE MEETING LINK:
https:/wwww.f,iceboolk.com/flawaiiDW,S/live �i_deos/
STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by
mail: 345 Kekuana6`a Street, Suite 20, Hilo, HI 96720. Please indicate the agenda item submitting for. All
testimony,regardless of time of receipt,will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 850 4962.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before
the meeting to request the link.You may also email to pre-register to present telephone testimony if you wish to
be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or
have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Inforination about all the board's meetings is available here. General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for
up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot
be reestablished after 30 minutes,the meeting shall be adjourned and then reconvene per the following contingency
plans:
Board shall reconvene on: October 28,2026, 10:00 a.m. (HST)
Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street,Hilo, Hawaii
If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER: 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC: Pursuant to HRS §92-3, oral testimony may be provided entirely at
the beginning of the meeting or immediately preceding the agenda item.
3) APPROVAL OF MINUTES:
• Minutes of September 22, 2026,Public Hearing on the Power Cost Charge
• Minutes of September 22, 2026, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary)
(Note: Roll Call Required)
5) PRESENTATION ON FISCAL YEAR 2024-2025 AUDIT REPORT BY ACCUTTY:
Chair:Is there any testimony for this item?
Copies of the Department's Audited Financial Statements for the fiscal year ended June 30, 2025,have been
distributed to Board Members. Representatives of Accuity LLP, the Department's independent auditors,will
be present to answer any questions the Board may have regarding the report.
6) SOUTH KOHALA:
A. WATER TREATMENT PROPOSAL NO. 2026-18,FURNISHING AND DELIVERING
COAGULANTS TO THE WAIMEA WATER TREATMENT PLANT:
Chair:Is there any testimony for this item?
This project generally consists of furnishing all labor,materials, tools, and equipment necessary to
deliver coagulants to the Waimea Water Treatment Plant, for a period not to exceed two years.
Bids for this project were opened on October 1,2026,at 1:30 p.m., and the following are the bid results:
Description Pural Water Malama Phoenix V DWS
Specialty Co., Solutions & dba BEI Engineering
Inc. Supplies,LLC Hawaii Estimate
Estimated Coagulant Cost for $278,622.72 $278,162.35* Non- $371,200.00
the 20-Month Contract Responsive
Period(dry basis)
*Bidder's amount was corrected for an arithmetic error.
Bidder Amount
1) Malama Solutions& Supplies, LLC $278,162.35
2) Contingency $ 52,041.60
TOTAL CONTRACT PRICE $330,203.95
The reason for the high contingency is that as the source water's turbidity increases during the year due
to unstable weather conditions,more coagulants are used to meet the water quality requirements of the
State of Hawaii Department of Health.
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2026-18,FURNISHING AND DELIVERY COAGULANTS TO THE
WAIMEA WATER TREATMENT PLANT, to Malama Solutions & Supplies, LLC for the bid price of
$278,162.35,plus $52,041.60 in contingency, for a total contract price of$330,203.95 for the period
from issuance of the Notice to Proceed, to June 30, 2028, and that either the Chairperson or the Vice-
Page 2 of 6 October 27,2026,Water Board Agenda
Chairperson be authorized to sign the contracts, subject to review as to form and legality by Corporation
Counsel.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEM:
Chair:Is there any testimony for this item?
The Department received the following document for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition for
dedication:
1. Grant of Easement
SUB.No. PL-SUB-2023-000172
Grantors: Matthew C. Wung and Eric J. Wung
Tax Map Key(3)2-4-003:035 (portion)Road Lot
Waiakea, South Hilo,Island ofHawai`i, Hawaii
Facilities Charge: $24,380.00 Date Paid: 8/26/2025
Final Inspection Date: 11/4/2025
Water System cost: $49,122.00
2. Bill of Sale
Seller: Hilo Na Koa LP
Tax Map Key(3) 2-4-057:031 (por.)and 032 (por.)
Waiakea, South Hilo, Island of Hawaii, Hawaii
3. Use and Occupancy Agreement
Hale Na Koa `O Hanakahi Water System
Grantor: County of Hawaii
Tax Map Key(3) 2-4-057:031 (por.)and 032 (por.)
Waiakea, South Hilo, Island of Hawaii, Hawaii
4. Grant of Easement(3-Water Meters)
SUB.No. 2024-000236
Grantors: Edward J. Rapoza and Rhondall K. Rapoza
Tax Map Key(3) 7-6-011:004 (por.)
H61ualoa Is'and 2"d,North Kona,Island of Hawaii, Hawaii
Facilities Charge: $18,285.00 Date Paid: 9/28/2026
Final Inspection Date: 9/16/2026
Water System Cost: $15,844.43
5. Amendment to License Easement No.814
(Non-Exclusive Right)
Subdivision SPH-14-000023
La`i `Opua Village 4,Phase 2 (Hema)
Licensor: State of Hawaii Dept. of Hawaiian Home Lands
TMKs: Existing License(3) 7-4-021:010 and 012 (portion)
Additional (Hema) (3) 7-4-021:012(portion)
Facilities Charge: $609,500.00 Date Paid: 9/18/2026
Final Inspection Date: TBA
Water System Cost: $808,437.00
Page 3 of 6 October 27,2026,Water Board Agenda
RECOMMENDATION: It is recommended that the Water Board accept these dedications subject to the
approval of the Corporation Counsel and that either the Chairman or the Vice-Chairman be authorized to
sign the document.
B. HURRICANE LALA RECOVERY RESPONSE—CONSIDERATION OF WAIVER OF WATER
CHARGES FOR AFFECTED AREAS:
Chair:Is there any testimony for this item?
Hurricane Lala caused significant damage to DWS' infrastructure in the Ka`u district,particularly the
Wai`ohinu-Na`alehu water system. DWS' customers there experienced disruption in water service and
were under a precautionary boil water notice from about August 19 to September 18, 2026. Due to the
extensive damage and lack of accessibility, DWS could not perform meter readings until September 22,
2026. DWS is proposing to waive the water service charges for the August 6 to September 22, 2026,
billing period(see attachment) for DWS' customers in the Wai`ohinu-Na`alehu water system.
RECOMMENDATION: it is recommended that the Board approve waiving the water service charges for
the August 6 to September 22, 2026,billing period for the bi-monthly water service accounts (Books
950, 960, 970, &990)in the Wai`6hinu-Na`alehu water system.
C. PROPOSED REVISION TO DEPARTMENT OF WATER SUPPLY RULES AND REGULATIONS
SECTION 3-29, RELATED TO AGRICULTURAL RATES:
Chair:Is there any testimony for this item?
Agricultural Use Rates as adopted by the Board shall be provided to a consumer who is engaged in
commercial agricultural activities. The Department of Water Supply proposes changes to section 3-29
of the Department of Water Supply Rules and Regulations to modify the department's Agricultural Use
Rate application requirements to align with the qualification and terms of the County of Hawaii Real
Property Tax agricultural programs.
A Public Hearing was held prior to this meeting to accept public testimony before the Rules and
Regulations of the Department of Water Supply can be changed.
RECOMMENDATION: It is recommended that the Board approve the proposed changes to Rule
3, Section 3-29,Agricultural Use Rates of the Department of Water Supply Rules and Regulations as
provided in the attachment.
D. MONTHLY PROGRESS REPORT:
Chair:Is there any testimony.for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be available to
respond to questions by the Board regarding the status/progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair:Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
Page 4 of 6 October 27,2026,Water Board Agenda
F. EXECUTIVE SESSION— CIVIL NO. 3CCV-24-0000343, KAPOHO LAND &DEVELOPMENT
COMPANY,LTD:
The Board anticipates convening an executive meeting, closed to the public,to consult with the board's
attorney on questions and issues pertaining to the board's powers, duties,privileges, immunities and
liabilities regarding the Pohoiki Road and Waterline Project, as authorized by Hawaii Revised Statutes
("HRS"), Sections 92-4 and 92-5(a)(4). A two-thirds vote of the members present,pursuant to HRS
Section 92-4,is necessary to hold an executive meeting,provided that the affirmative vote constitutes a
majority of the board.
G. EXECUTIVE SESSION RE: PROCESS AND CRITERIA FOR SELECTION OF NEW MANAGER-
CHIEF ENGINEER OF THE DEPARTMENT OF WATER SUPPLY:
The Water Board anticipates convening an executive meeting, closed to the public,pursuant to Hawaii
Revised Statutes, Sections 92-4 and 92-5(a)(4),for the purpose of consulting with the Water Board's
attorney on questions and issues pertaining to the Water Board's powers, duties,privileges, immunities,
and liabilities. A two-thirds vote,pursuant to HRS Section 92-4, is necessary to hold an executive
meeting.
H. DISCUSSION OF PROCESS AND CRITERIA FOR SELECTION OF NEW MANAGER-CHIEF
ENGINEER OF THE DEPARTMENT OF WATER SUPPLY:
The Water Board will discuss the process and criteria for selection of the new Manager-Chief Engineer
of the Department of Water Supply.
1. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
J. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board
8) ANNOUNCEMENTS:
Next Meeting—November 24, 2026, 10:00 a.m.,West Hawaii Civic Center, Building G, 74-5044 Ane
Keohokalole Highway,Kailua-Kona,Hawaii.
9) ADJOURNMENT:
Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting(i.e., sign
language,interpreter, large print),please contact the Board Secretary at(808) 961-8050 as soon as possible,
but no later than five days before the scheduled meeting.
Notice to Lobbyists: if you are a lobbyist,you must register with the Hawaii County Clerk within five days
of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means "any
individual engaged for pay or other consideration who spends more than five hours in any month or$275 in
any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of
the County Clerk-Council,Hilo, Hawaii.
Page 5 of 6 October 27,2026,Water Board Agenda
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuana6`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 6 of 6 October 27,2026,Water Board Agenda