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HomeMy WebLinkAbout2010-06-18 Committee on the Status of Women Minutes COMMITTEE ON THE STATUS OF WOMEN Friday, June 18, 2010, 10:00 a.m. Kona Mayor’s Office Conference Room PRESENT Katie Nova, Chair Carol Kitaoka, Vice-Chair JoAnne Balberde-Kamalii Andrea Mejia Kimberly Schneider Julie Mecklenburg, Corporation Counsel (ex-officio) EXCUSED Nancy Kelly, Treasurer Dawn Pung Elena Cabatu, HSCSW Commissioner (ex-officio) ABSENT Kathleen Peters, Secretary Charmaine Ka-ipo CALL TO ORDER The meeting was called to order at 10:24 a.m. ROLL CALL A quorum was present. APPROVAL OF AGENDA J. Balberde-Kamalii moved to approve the agenda as submitted. A. Mejia seconded the motion. The motion was passed. APPROVAL OF MINUTES K. Schneider moved to approve the May 21, 2010 minutes. J. Balberde-Kamalii seconded the motion. The motion was passed. TREASURER’S REPORT The treasurer’s report was circulated. J. Viernes reported that our current balance is $940.74. She processed an invoice for the Women’s Health Week radio spot and reimbursement to K. Peters for the easels. J. Balberde-Kamalii said she will submit reimbursement for the Women’s Health Month display board by the end of the month. A. Mejia moved to accept the treasurer’s report. J. Balberde-Kamalii seconded the motion. The motion was passed. Hawai‘i County is an Equal Opportunity Provider and Employer STATEMENTS FROM THE PUBLIC None. CORRESPONDENCE None. REPORTS A.Education 1.Urgent Services Directory J. Viernes reported that she received a phone call from Claudia Wilcox-Boucher, professor at UH Hilo that one of her students has updated the directory and she was planning to drop it off at her office. K. Nova reported that the directory was passed out at the Kona Community Hospital’s Third Annual Ladies Night Out event held on May 22 in Kona. 2.First Female Booklet J. Balberde-Kamalii will pick up the display board at N. Kelly’s office. 3.Essay Contest C. Kitaoka will send a thank you letter to Big Island Candies. J. Balberde-Kamalii suggested that an introductory letter be sent to all the English teachers informing them about the contest. She can obtain the names of the elementary, intermediate, and high school teachers for the Hilo complex as well as Ke Kula 'O Nawahiokalani' opu'u Iki, the immersion programs in Hilo, and Connections Charter School. She will also try to get the names of the teachers for West Hawaii. A hard copy of the letter or an email will be sent to the teachers. C. Kitaoka suggested that the introductory letter be sent out the beginning of September and the packets later. 4.Hawaii County Women’s Hall of Fame A report from C. Ka-ipo was circulated and reviewed by CSW members. The stipend for Melveen Leed was reduced from $1,000 to $980. Other expenses are airfare ($154) and the sound system ($400). The total cost will be $1,534. J. Balberde-Kamalii stated that even though CSW is getting discounts, it is still exceeding the county procedures of it being over $1,000. J. Mecklenburg responded that for purchases over $1,000, three competitive quotes are required. However, the lowest dollar quote is not necessarily required, but you have to look at three quotes and be able to justify the one that is chosen. In addition, the procurement provisions are not as cut and dry so it is not really clear what to do. There is an exemption for performances from the procurement code and you could argue that it is not subject to procurement laws. However, there is the “if procurement by competitive means is either not practicable or not advantageous to the county.” You cannot pay a county employee and Desiree Cruz has offered to volunteer so it is okay. There are four proposals and the committee can choose 2 M. Leed again as long as CSW can justify why a higher price is being selected. CSW need to document what the criteria was for choosing her. C. Kitaoka asked if C. Ka-ipo got a chance to ask M. Leed if she would be willing to accept a $500 stipend instead of $1,000. A. Mejia said that C. Ka-ipo was informed, but she thinks that C. Ka-ipo didn’t want to ask M. Leed because she feels that $1,000 was already a reduced cost. Secondly, A. Mejia stated that she didn’t want to interfere on this part because both of them were negotiating. K. Schneider said that she has never been to the Hall of Fame so she does not know what the event is. When she looks at the proposals, she feels that the new proposal received today is reasonable and cost less. The event is not about the music, but it is about the women that are being honored. The focus should be about the women receiving the award. She suggested looking at types of quality entertainment that CSW can get for a lower price. She adores M. Leed as an entertainer, but she likes the fact that the committee is supporting people from the Big Island. The economy is down and she personally feels strongly about supporting people that are within our community. We don’t get as much opportunity here on the Big Island as you would get on Oahu. A. Mejia explained that she was a past recipient and M. Leed made the event very special and it made her feel honored. She also made it personable for all the recipients. K. Nova stated that it boils down to do we have the money and can we justify paying a super professional entertainer versus other people. It’s not like we’re choosing between two people in M. Leed’s category. The four proposals are M. Leed ($1,534), K. Kahaunaele ($1,150), L. Lim Trio ($950), and M. Abran and K. Kasberg ($729.17). After some discussion, A. Mejia moved that CSW vote on the four proposals. J. Balberde-Kamalii seconded the motion. The motion was passed. M. Leed – one vote (A. Mejia) K. Kahaunaele – 0 L. Lim Trio – one vote (J. Balberde-Kamalii) M. Abran and K. Kasberg – three votes (C. Kitaoka, K. Nova, K. Schneider) A. Mejia said that she will contact C. Ka-ipo after the meeting and inform her of the committee’s decision. J. Viernes reported that she requested quotes from Sheraton Keauhou Bay Resort and Spa, Hilton Waikoloa Village, and the Hapuna Beach Prince Hotel to host the luncheon. The Hapuna Beach Prince Hotel provided the lowest bid so they were awarded the contract. C. Kitaoka suggested considering the Fairmont Orchid at Mauna Lani in the future since their food was good and it wasn’t that expensive. 3 5.Equal Pay No report. B.Health 1.Women’s Health Month K. Nova reported that she and K. Peters did a depression screening at the Kona Community Hospital, Third Annual Ladies Night Out event on Saturday, May 22, 2010, from 4:00 to 8:00 p.m., at the Sheraton Keauhou Bay Resort and Spa. She circulated a brochure that was distributed at the fair. She thought it was strange that the things that you could do as a participant was not educational. But, there were a lot of people present and some people stopped by and got the information and asked about the committee. It would nice if the First Female Board was completed so more information would be available for people to look at. They used all the depression screening materials that were purchased a few years ago. K. Schneider moved that CSW purchase more depression screening kits not to exceed $300. J. Balberde-Kamalii seconded the motion. K. Nova suggested purchasing packets of men in depression. The motion was passed. C.Liaison 1.HSCSW No report. 2.Legislative Update No report. D.Community Reports K. Schneider reported that she received approval from the Kona-Kohala Chamber of Commerce to have a voter registration booth at the Kona Village Stroll. She recommended having a booth in August for the primary election on September 18. CSW could also do a booth at the Kona stroll in July since you have to register to vote a month before. AAUW is going to be at Kmart twice, one month prior to the primary and one month prior to the general election. She also contacted the League of Women Voters, but she did not receive a response yet. They have expressed an interest in doing a brochure of what their group thought would be important to put in the brochure. K. Schneider stated that she has never done voter registration. J. Balberde-Kamalii explained the process of signing up as a distributor. To vote in the primary, a person needs to register by August 19. To vote in the general election, a person needs to register by October 4. K. Schneider said she received information from the past president of AAUW that the homeless are allowed to vote. The homeless have to tell where they sleep so it can be determined what district they will be in. Secondly, another challenge was that a lot of people come to register and they have post office boxes because mail is not delivered 4 to their home. They don’t know their home address so you have to help them figure out their home address in order to determine their district. K. Schneider said she seen a voter registration booth at the Fourth of July parade a couple of years ago. She is working on getting a booth this year at the parade. In addition, she will obtain the application for the Kona Village Stroll and see if CSW will be charged the booth fee or if they waive it. K. Nova suggested that the Urgent Services Directory for Families be available at the voter registration table. UNFINISHED BUSINESS A.Teen Dating Violence Prevention J. Balberde-Kamalii reported that she received a DVD and hard copy of the script for the teen dating violence play produced by Hilo High School student Maria Gacula. M. Gacula has also agreed to work on getting the play as a traveling show. K. Nova suggested that CSW view the DVD at the next meeting in Hilo. J. Viernes will check to see whether or not a DVD player is available in the conference room. B.Teens Internet Protection – A. Mejia A. Mejia reported that she will start in August and call the different schools to set up the presentation. C. Kitaoka suggested having the presentation at Kealakehe and Konawaena Schools. A. Mejia suggested including the private schools in West Hawaii. She asked CSW members to email her the names of the schools and the contact person if they would like to schedule a presentation. NEW BUSINESS A.Election of Officers The nominating committee comprising of N. Kelly, K. Peters, and D. Pung presented the following slate of officers: Chair – K. Nova Vice-Chair – J. Balberde-Kamalii Secretary – K. Schneider Treasurer – N. Kelly C. Kitaoka withdrew her name from serving as the vice-chair. ANNOUNCEMENTS A.Next Meeting The next meeting will be held on Friday, July 9, 2010, at 10:00 a.m. in the County Building, Puna conference room. B.Schedules C. Kitaoka may be unable to attend the July meeting. 5 ADJOURNMENT The meeting was adjourned at 11:28 a.m. RESPECTFULLY SUBMITTED, _______________________________ JEAN VIERNES, STAFF SECRETARY 6