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HomeMy WebLinkAbout2006-03-16 Committee on the Status of Women Minutes MINUTES COMMITTEE ON THE STATUS OF WOMEN Thursday, March 16, 2006, 10:00 a.m. Kailua Trade Center County Council Office PRESENTEXCUSED Dawn Pung, ChairStar Newland Carol Kitaoka, Vice-ChairMargaret Masunaga, HSCSW Nancy Kelly, Secretary Commissioner (ex-officio) Ellen Takazawa, Treasurer Charmaine Ka-ipoABSENT Katie NovaJanet Coburn Kathleen Peters Diane Noda, Corporation Counsel (ex-officio) CALL TO ORDER The meeting was called to order at 10:20 a.m. ROLL CALL A quorum was present. APPROVAL OF AGENDA C. Ka-ipo moved to approve the agenda as submitted. C. Kitaoka seconded the motion. The motion was passed. APPROVAL OF MINUTES C. Ka-ipo made correction to the minutes on page 2, Reports, A. Education, 5. Hawaii County Womens Hall of Fame: The award luncheon should be award dinner. J. Viernes made correction to the minutes on page 1, Treasurers Report: The amount $20,000 should be $15,000. C. Kitaoka made correction to the minutes on page 4, Teen Dating Violence Prevention Initiative Program: Delete 5,000. K. Peters made correction to the minutes on page 2, Reports, A. Education, 3. Essay Contest: The sentence should read K. Peters volunteered as the photographer. Delete sinceshehashadprofessionalphotographyexperience. N.KellymovedtoapprovetheFebruary17,2006minutesascorrected.C.Kitaoka seconded the motion. The motion was passed. TREASURERS REPORT The treasurers report was circulated. K. Peters moved to accept the treasurers report. N. Kelly seconded the motion. The motion was passed. STATEMENTS FROM THE PUBLIC None. CORRESPONDENCE A. A report of Women in State Policy Leadership, 1998-2005: An Analysis of Slow and Uneven Progress B. National Association of Commissions for Women (NACW) Renewal or New Membership Application Fiscal Year 2006 (1/1/2006 thru 12/31/2006) C. Kitaoka moved to discontinue membership to NACW. C. Ka-ipo seconded the motion. The motion was passed. REPORTS A. Education 1. Urgent Services Directory E. Takazawa reported that she dropped off a packet with the Community Policing Officer, Lieutenant James Sanborn. 2. First Female Booklet Tabled. 3. Essay Contest D. Pung reported that the event was nice even though it was smaller than it usually is. She liked the idea of the winners reading their essays. D. Noda suggested that the winning essays be displayedin the Aupuni Center hallway next year. She offered to draft a waiver for the students consenting to release their essays. The waiver may be mailed with the invitation. C. Kitaoka volunteered to chair next years essay contest. She would like to have the awards luncheon in Waikoloa or in Kona. The cost of the lunch will most likely determine the location of the event. She will try to encourage more participants from West Hawaii. D. Pung suggested alternating locations between Hilo, Waikoloa, and Kona. Secondly, CSW has a good working relationship with thecateringmanageratHapunaBeachPrinceHotel. 4.Mentoring Tabled. 2 5. Hawaii County Womens Hall of Fame C. Ka-ipo reported that she confirmed the reservation with the Hilton Waikoloa Village, Waters Edge Ballroom for October 28. The same buffet menu as last year will cost $50. The room rate varies from $150 to $159 depending on the head count. The bar fee is $175 with a $75 charge for a cashier for the no-host bar. If the event does not sell $500 worth of liquor, then the bar fee of $175 will be charged. C. Ka-ipo stated that J. Moon agreed to be a part of this event. CSW would pay for J. Moons airfare, hotel, and ground transportation. C. Ka-ipo suggested that CSW present a basket of Big Island items to J. Moon as a token of appreciation. In addition, she contacted M. Leed who was delighted to be a part of the event. C. Ka-ipo suggested that CSW pay M. Leeds airfare, hotel, and a stipend of $500. M. Leed will provide entertainment for approximately 45 minutes. D. Pung asked if the entertainment will detract from the honorees. D. Noda said that CSW needs to be aware of the following fiscal considerations when working on the proposed budget: who is the target audience, what is the money being spent for, is this the wisest use of public funds, and what goals is it going for. From a legal standpoint or devils advocate, there may be bad publicity if there was a front-page article in the newspaper about the committee spending more than a $1,000 on a lavish banquet for six women. The best that CSW can do is to justify the decision and the reason behind the decision. Everything that the committee does is a reflection of the Mayor. C. Ka-ipo moved that CSW provide airfare, one night hotel, and car rental for J. Moon. E. Takazawa seconded the motion. The motion was passed. C. Ka-ipo moved that CSW have M. Leed entertain and the committee provide airfare, one night hotel, and a stipend of $500. E. Takazawa seconded the motion. K. Peters felt that having M. Leed may boost attendance. N. Kelly said its worth a try. The motion was passed. K. Peters offered to research the awards for the honorees. B. Health 1. Womens Health Month Same as last month. C. Liaison 1. HSCSW Noreport. 2.LegislativeUpdate No report. 3 D. Marketing 1. Newsletter Tabled. E. Community Reports None. UNFINISHED BUSINESS A. Resignations and Appointments CSW has full membership with the recent appointment of K. Nova. B. Nominating Committee The nominating committee consisting of C. Ka-ipo, S. Newland, and K. Peters needs to come up with a slate for Chair, Vice-Chair, Secretary, and Treasurer for the May meeting. Nominations may be made from the floor provided consent of the person has been obtained previously. Elections will be held at the June meeting. C. Teen Dating Violence Prevention Initiative Training Program C. Kitaoka reported that approximately 70 people registered for the conference. She is waiting for participants from the schools to respond because the schools just received theletterfromthe superintendent on March 13. C. Kitaoka stated that the budget for the conference has been approved by the Mayors Office on March 14, 2006. She requested that CSW members who will be attending the conference assist with registration. Therefore, those members need to come the night before and spend the night at the Hilton Waikoloa Village. She asked if CSW could pay for the committee members rooms who are willing to help with registration. In addition, she asked if CSW wanted to do a small reception the nightbeforetheconferenceoranevaluationmeetingaftertheconferencewithlight snacks. There will be three speakers from the mainland, one speaker from Honolulu, and a couple of speakers from the Big Island. Mayor H. Kim will also be speaking after lunch. C. Kitaoka moved that CSW will have the committees budget pay for the meals for the CSW members if the training budget of $15,000 does not cover it. C. Ka-ipo seconded the motion. The motion was passed. C. Kitaoka moved that CSW pay for the hotel rooms for the CSW members that come from more than one district away if the training budget of $15,000 does not cover it. E. Takazawa seconded the motion. D. Noda said that CSW should specify a room as lodging expenses double occupancy because each CSW member should not get a room and bring their family. The motion was passed. 4 D. Noda mentioned that CSW members should e-mail C. Kitaoka with a cc to J. Viernes if they need hotel accommodations. D. GEMS Program K. Peters moved to remove the GEMS Program from the agenda. N. Kelly seconded the motion. The motion was passed. E. Bullying € The Next Step E. Takazawa reported that she has been unable to make contact with S. Labrenz. Therefore, she left a message with S. Labrenz to contact J. Viernes. NEW BUSINESS A. New Committees None. B. Sponsorships and Co-Sponsorships None. C. Training re: Duties & Responsibilities of Committee Members € D. Noda D. Noda distributed binders for CSW members to file the membership list, laws, bylaws, agendas, minutes, notes, opinion letters, and miscellaneous items. She briefly reviewed HRS 367-4 which sets forth the state law for the formation of the county committees. D. Noda said that CSW needs to be sure that the Hawaii State Commission on the Status of Women (HSCSW) through M. Masunaga is informed of all CSWs activities and what is happening. D. Pung said that CSW informs the HSCSW by sending copies of our minutes. D. Noda reviewed Section 13-12, Acceptance of Gifts or Donations of the Hawaii CountyCharter.ThenextsectionistheCodeofEthicsoftheHawaiiCountyCode which provides guidance of County officers and employees. D. Noda stated that there needs to be five out of the nine voting members for quorum. You need five votes to pass any action. If there are only five members in attendance and there are only three votes, then there is no action. Therefore, the motion can be postponed until the next meeting. D. Noda recommended that any request for travel (conference, seminar, etc.) should be voted on and approved by the Mayor. The Teen Dating Violence Prevention Initiative Training budget was brought up because in general only the Mayor can enter into contracts for the county. Even though arrangements are being made with the Hilton Waikoloa Village, only the Mayor can actually pay for it. She suggested the best process for CSW is that an itemized budget for a project be done, voted on by the committee, and then submitted timely through J. Viernes to the Mayor for approval. 5 D. Noda said that the bylaws cover the operation of the committee and its 11 years old. Perhaps the bylaws should be updated if there is a committee that wants to review it and make amendments. There should be Standing Committees consisting of an Executive Committee, a Nominating Committee, a Legislative Committee, and such program committees as the committee may from time to time designate. The Legislative Committee can be brought up on a future agenda. D. Pung explained that CSW has relied on M. Masunaga on legislative issues because she would report back from the HSCSW. D. Noda suggested that if CSW knows that there is an upcoming bill of importance or relevance for CSW, then a motion could be made empowering the legislative committee with drafting something quick to be e-mailed within 48 hours. D. Noda explained that she was wrong when she gave CSW the advice that the committee cannot fund the request from Barbra Green, AAUW, for the Math/Science Conferencefor7thGradeGirls.Shefoundoutthatthereisapolicyfor co-sponsorship and this is a mechanism for utilizing CSWs budget. D. Noda reported that she will briefly cover Sunshine Law at the next meeting. D. Guest Speakers € Council Member V. Isbell None. ANNOUNCEMENTS A. Next meeting The next meeting will be held on Thursday, April 20, 2006, at 10:00 a.m. in Hilo. Location to be announced. B. Schedules C. Kitaoka will be unable to attend the April meeting. ADJOURNMENT The meeting was adjourned at 12:10 p.m. RESPECTFULLY SUBMITTED, _______________________________ JEAN VIERNES, STAFF SECRETARY 6