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Home My WebLink About2005-11-18 Committee on the Status of Women Minutes MINUTES COMMITTEE ON THE STATUS OF WOMEN Friday, November 18, 2005, 10:00 a.m. Kahilu Theatre in Waimea PRESENTEXCUSED Dawn Pung, ChairCharmaine Ka-ipo Carol Kitaoka, Vice-ChairMargaret Masunaga JoAnne Balberde-Kamalii, Secretary Ellen Takazawa, TreasurerGUEST Janet CoburnDiane Noda, Corporation Counsel Paradise Newland Kathleen Peters CALL TO ORDER The meeting was called to order at 10:00 a.m. ROLL CALL A quorum was present. APPROVAL OF AGENDA D. Pung said she would like to add under New Business, E. Other AAUW Request. E. Takazawa moved to add AAUW Request under New Business, E. Other. J. Coburn seconded the motion. The motion was passed. APPROVAL OF MINUTES K. Peters moved to approve the October 17, 2005 minutes. J. Balberde-Kamalii seconded the motion. The motion was passed. TREASURERS REPORT The treasurers report was circulated. J. Viernes noted that expenditures for the Womens Hall of Fame and the GEMS Program have not been processed yet. C. Kitaoka said she willaskM. Masunaga to follow up on the GEMS Program and she will prepare a budget for the Teen Dating Violence Prevention Initiative Training Program. E. Takazawa moved to accept the treasurers report. P. Newland seconded the motion. The motion was passed. STATEMENTS FROM THE PUBLIC None. Hawaii County is an Equal Opportunity Provider and Employer CORRESPONDENCE A. Email from AmaurySaint-Gilles to CSW regarding regrets from Mariko Hong D. Pung read the e-mail to CSW members. B. Memorandum from Patricia OToole and Diane Noda, Deputies Corporation Counsel to All Departments Directors, Staff, Boards and Commissions regarding Contested Case Hearings 101, Training Session for All Departments C. Letter from New West Broadcasting Corp. regarding two employment openings for the position of sales account executive D. Letter from New West Broadcasting Corp. regarding an employment opening for the position bookkeeper/administrative assistant E. Letter from Mayor Harry Kim to Council Chairman Stacy Higa and Members of the County Council reappointing E. Takazawa and appointing Nancy Kelly to CSW D. Pung felt it would be nice to have input from the committee before the administration makes an appointment. P. Newland added that it would be nice if the committee was informed that another person was coming on the committee or given some kind of notice. D. Noda reported that the Corporation Counsel, Lincoln Ashida, has taken over the responsibility of filling the vacancies on boards and commissions/committees from the Mayors Office Executive Assistant who is on extended leave. There is no district requirement and the State Statute says as wide a representation as possible. It is extremely difficult to find people who are willing to volunteer their time. There are some boards and commissions/committees that require a person from each district for diversity. She pointed out that everyone is on notice when the members terms are expiring according to the membership list. F.NACWUpdateforOctober2005 G. Michigan Womens Commission Newsletter H. Pennsylvania Commission for Women Newsletter REPORTS A. Education 1. Urgent Services Directory No report. 2. FirstFemaleBooklet Noreport. 2 3. Essay Contest J. Balberde-Kamalii reported that the deadline to submit essays is December 1. She is looking for 12 judges, 3 judges for each grade category 5-6, 7-8, 9-10, and 11-12. The essay contest packet was mailed to all the public schools, private schools, and charter schools on the island. Each school wasgiven a reply card indicating the coordinator for that school. The awards luncheon has been scheduled for Sunday, March 5, 2006 at the Hapuna Beach Prince Hotel. J. Balberde-Kamalii said that she would finish up the essay contest even though her term ends December 31, 2005 because she enjoys doing it. However, she would like another member to co-chair the event to learn the process. P. Newland volunteered to co-chair the essay contest. 4. Mentoring No report. 5. Hawaii County Womens Hall of Fame D. Pung reported that the event was held on October 22, 2005 at the Hilton Waikoloa Village, Waters Edge Ballroom. Although there was a small crowd, it was a nice affair. At the last minute, she decided to have a trophy for the honorees. The trophy was a koa base with a crystal vase and an engraved plaque. Governor Linda Lingle provided a personalized commendation for each honoree. C. Ka-ipo volunteered to chair this event next year. The date and venue to be discussed when C. Ka-ipo is present. J. Balberde-Kamalii said the setting at the Waters Edge Ballroom is wonderful and an ideal location. CSW acknowledged D. Pung and J. Viernes for their assistance in coordinating the Womens Hall of Fame. Secondly, CSW acknowledged K. Peters for solicitingthedonationsandD.Nodaforhelpingtodraftthesolicitationletter. B.Health 1. Womens Health Month C. Kitaoka reported that she attended a seminar on identity theft. The speaker was Chris Young who works for theAttorney Generals Office and he did a really good presentation. She would like to bring him over to the Big Island to do a presentation on identity theft for Womens Health Month next year. Perhaps the Bar Association and CSW could co-sponsor an evening session. He agreed to do a presentation if ample notice is provided. C. Liaison 1.HSCSW The next HSCSW meeting is scheduled for November 29, 2005 on Oahu. 3 2. Legislative Update No report. D. Marketing 1. Newsletter No report. E. Community Reports P. Newland reported that she picked up a proclamation from the Mayors Office declaring November as DomesticHarmony Awareness Month and Domestic Harmony Awareness Day on November 11. Last night, she attended the Governors Advisory Council for East Hawaii and she was able to share a green ribbon which represents Domestic Harmony Awareness Month and also tie it in with Gentle Birth. She was also able to start a program in England this past summer. D. Noda mentioned that next week the BigIsland Coalition Against Physical and Sexual Abuse are recognizing the SANE Nurses since its their tenth anniversary. The numbers of nurses who are willing to do it are dwindling due to burn out, recruitment, and interest. UNFINISHED BUSINESS A. Resignations and appointments D. Pung read the resignation e-mail from M. Masunaga. D. Noda clarified that M. Masunagas position on the HSCSW is an appointed position by the Governor. M. Masunaga is still on the committee, but as a non- voting member until her term expires on the state commission. Her interpretation of the committees bylaws states there are nine voting members plus the two ex- officios, the Corporation Counsel and the state representative. The statute requires a wide diversity and representation as possible. The whole situation came up in a weird format because HSCSW was not funded for a while. M. Masunaga could also re-apply to serve on the HSCSW, but the Governor needs to make a decision whethershewouldreappointM.MasunagaorappointsomeoneelsetobeCSWs representative. M. Masunaga could also be appointed by the Mayor and become a votingmemberonCSW. K.PeterssaidthatM.MasunagarecommendedKatieNovaasherreplacementfrom Kona. She has known K. Nova for many years and K. Nova has been a member of AAUW,Soroptimist,instrumentalinGEMS,andhasalotofexperienceinprojects. After some discussion, P. Newland moved that CSW recommend K. Nova to fillthe vacant position in West Hawaii. E. Takazawa seconded the motion. The motion was passed. 4 B. Teen Dating Violence Prevention Initiative Training Program C. Kitaoka reported that the program is finally making headway in the schools. She and M. Masunaga will be meeting with the Assistant Superintended of the DOE on November 29 to discuss the program and get a commitment. The tool kits will be coming out. More information will be provided at the next meeting. In addition, she will beattending a meeting onNovember 29 on Oahu. C. GEMS Program P. Newland reported that there were approximately 250, 5th grade girls. There were 10 different categories of workshops that the girls could attend. She had a lot of fun assisting with the workshops. She feels that 5th grade girls are starting to blossom and they are more pristine. This is a potent time for good input for them. K. Peters said that the reason why they select grade 5 statistically is because that is when they are interested in Math and Science. D. Bullying The Next Step No report. E. Rotation of Meeting Place D. Pung reported that CSWs program objectives indicated that the committee would meet in Kau. The committee met in Kau the year before, but not last year or this year. She asked if CSW would like to continue to keep it on as an objective. After some discussion, C. Kitaoka moved that CSW not meet in Kau unless there is a specific request. K. Peters seconded the motion. The motion was passed. NEW BUSINESS A. New Committees None. B. Sponsorships and Co-Sponsorships None. C. Guest Speakers C. Kitaoka reported that Chris Young would be invited to be a guest speaker and speak on estate planning during Womens Health Month. D. Sunshine Law Overview D. Noda D. Noda circulated a handout on The Sunshine Law to CSW members. She will conduct another overview in the beginning of the year after the two new members starttheirappointment.TheSunshineLawiscalledtheOpenMeetingsLawso that its open to the public for scrutiny and participation. The agenda is posted. If thereareguestspeakerseitheratthemeetingoratlunchtime,itshouldalsobe listed on the agenda. She has not made a decision on her recommendation on what todowiththelunchtimeguestspeakers.Anyonewhoproposesaguestspeaker should do so by motion so that it is a committee approved speaker. It should be 5 listed on the agenda so the public can participate during lunch and pay for their own lunch if its a lunchtime speaker. If the guest speaker is providing information that may eventually be information considered or voted on by the committee, the meeting should not adjourn until after lunch. K. Peters suggested having the speaker at the meeting rather than at lunch then adjourn the meeting and do not have a lunch speaker and just have informal talking. D. Noda pointed out that boards and commission/committees do not have lunch speakers. If the meeting is already adjourned, there should not be any lunchtime discussion on any items for consideration or deliberation of things that may be voted on at a later time. D. Noda recommended that if any committee member wishes to add an item to the agenda, it should be through the chair. Therefore, a committee member would e-mailD.PungwithacarboncopytoJ.Viernessosheisalertedthatthereis something pending. Any communication outside of this schedule posted meeting is discouraged or not allowed, except if its a subcommittee or informal interaction of two committee members. Generally, e-mail to the entire committee is not allowed, especially if its an item that should be presented at the meeting by motion and then a vote. C. Kitaoka raised a concern about the solicitation letter and whether it was appropriate. D. Noda said the letter should have been e-mailed to her by K. Peters with a carbon copy to D. Pung. The letter should not have been e-mailed to all CSW members for input. Committee input probably should have been best done at the time K. Peters volunteered to draft the letter. However, the letter was okay because there was no further vote on it. But, had the committee not been under a time constraint, K. Peters draft letter and D. Nodas recommended changes and edit would have been brought up at the next meeting. J. Coburn suggested that CSW needs to be more formal about establishing who is on the subcommittee. C. Kitaoka asked if J. Balberde-Kamalii could request through e-mail that she needs recommendations from CSW members for 12 judges. D. Noda said it would be okay because J. Balberde-Kamalii already made the request at this meeting. Actually, CSW is on notice and it would be reflected in the minutes. It is just a reminder follow up of what is on the record and in the minutes. In addition, it will not be deliberated or voted upon at a later date. D. Noda will follow up on the next Sunshine Law Training sponsored by the County of Hawaii. 6 E. Other AAUW Request D. Pung reported that the East Hawaii AAUW would like assistance in appropriating funds for 7th graders focusing on Math and Science. D. Noda replied that its not within the scope and duties of CSW. However, CSW could provide some suggestions, directions, or places they may be able to contact. D. Noda recommended that the request be in writing if there is a request for a specific dollar amount out of a specific fund. J. Balberde-Kamalii suggested that the AAUW look into the Gates Foundation since their foundation is for education, especially in the areas of Math and Science. J. Coburn added that the Castle Foundation is earmarked for girls ages 11 and 17. ANNOUNCEMENTS A. Next meeting The next meeting will be held on Friday, December 9, 2005, at 10 a.m. in Kona. Location to be announced. B. Schedules None. ADJOURNMENT The meeting was adjourned at 11:45 a.m. RESPECTFULLY SUBMITTED, _______________________________ JEAN VIERNES, STAFF SECRETARY 7