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HomeMy WebLinkAbout2003-08-22 Committee on the Status of Women Minutes MINUTES COMMITTEE ON THE STATUS OF WOMEN Friday, August 22, 2003, 10:00 a.m. Parker Ranch Grill PRESENTEXCUSED May Lake, ChairSuellen Tanaka, Vice-Chair Susan Shirachi, SecretaryBeryl Iramina, Treasurer Deborah Davis Laura GuluzzyABSENT Cindy HaraShawn Nakoa Paradise Newland CALL TO ORDER The meeting was called to order at 10:15 a.m. ROLL CALL A quorum was present. APPROVAL OF AGENDA S. Shirachi moved to approve the agenda as submitted. C. Hara s motion. The motion was passed. APPROVAL OF MINUTES P. Newland moved to approve the July 18, 2003 minutes. S. Shira the motion. The motion was passed. TREASURERÓS REPORT The treasurerÓs report for last fiscal year and the current fiscal year were reviewed. S. Shirachi asked J. Viernes to define the difference between miscellaneous charges and miscellaneous materials and supplies. S. Shirachi moved to accept the treasurerÓs reports. C. Hara seconded the motion. The motion was passed. STATEMENTS FROM THE PUBLIC None. CORRESPONDENCE A. Memorandum from the Office of the Corporation Counsel regarding The Attorney-Client Privilege B. Memorandum from the Office of the Corporation Counsel on Further Clarification of Opinion from Office of Information Practices regarding Executive Meetings C. WomenÓs Health Month 2003 Activity Proposal D. Memorandum from the Office of the Corporation Counsel regarding Office of Information Practices Training, October 3, 2003 Î Hawaii County Council Room E. Memorandum from the Hawaii State Commission on the Status of Women (HSCSW) regarding Hawaii WomenÓs Health Month Update Report for County Committees F. Letter from Mayor Harry Kim to Chairman James Arakaki and Members of the County Council appointing Laura Guluzzy to CSW replacing M. Andrews L. Guluzzy introduced herself and provided background informatio G. Michigan WomenÓs Commission Newsletter H. WomenÓs Health USA 2003 Data Book REPORTS A. Education 1. Urgent Services Directory J. Viernes reported that the bid for the urgent services directory has been awarded to Big Island Printers. The directory will be printed o typesetting is done. S. Shirachi asked how CSW will deal with the next edition due to M. Andrews absence from the committee. At last monthÓs planning session, S. Nakoa volunteered to do next yearÓs directory with the support of the UHH WomenÓs Center students from Kona. 2. First Female Booklet D. Davis reported that the data given to her from S. Nakoa was not in the same format. Therefore, she had to create a new booklet. Fortunately, the text was in Word format and some of the photos had to be rescanned. The booklet is in a Publisher program which she is familiar with Adobe PageMaker program. She is having difficulty printing the booklet in the size document that CSW agreed upon. The MayorÓs message nee to be updated with a signature on it that could be scanned. Since itÓs a big document, she will likely save the file on zip disks. Once comp will forward the file to J. Viernes to go out to bid. S. Shirachi suggested downloading the file on a CD as an alternative. 2 3. Essay Contest S. Shirachi provided a report on behalf of S. Tanaka. The ÐReal WomenÑ essay contest luncheon is scheduled for Sunday, February 29, 200 10:30 a.m. to 1:30 p.m. at Nani Mau Gardens in the upstairs dining room. However, the time has not been confirmed. 4. Equal Pay Day S. Shirachi reported that she was able to meet with one of the student interns at the UHH WomenÓs Center on this project. They had a productive first meeting, but they have not reconnected since because of various scheduling issues. They will meet on a regular basis once school starts. The project is proceeding forward. C. Hara suggested that S. Shirachi follow up with A. Hikida Tasa collaborate with the HSCSW on Equal Pay Day. 5. Mentoring No report. 6. Dress for Success/Fashion Furlough No report. B. HEALTH 1. WomenÓs Health Month M. Lake reported that she submitted a proposal to the HSCSW for the $2,000 grant. A grant agreement needs to be signed upon approva grant and returned to HSCSW. She reviewed the WomenÓs Health Month activity proposal and budget. S. Shirachi moved to allocate $1,500 to publicize the womenÓs he month events on the Big Island pending approval from the HSCSW grant of up to $2,000. P. Newland seconded the motion. The motion was passed. P. Newland moved to allocate $500 for film processing, refreshme honorariums, and postage for WomenÓs Health Month pending approv from the HSCSW grant of up to $2,000. S. Shirachi seconded the motion. The motion was passed. C. Hara suggested that M. Lake forward the agreement to the Corporation CounselÓs Office for review as to form and legality before signing off. The agreement also needs to be notarized. M. Lake stated that A. Hikida Tasaka would like to know an estim how many Calendar of Events our committee will need. C. Hara explained that WomenÓs Health Month is a partnership event with the Department of 3 Health (DOH). The District Health Officer, Karleen Yoshioka, is willing to help distribute the Calendar of Events only from Kohala to Volcano. However, a formal request needs to be made by CSW. CSW has to make sure that CSW members help distribute the Calendar of Events islandwide if the DOH decides not to help the committee. After some discussion, CSW decided that M. Lake will make the fi decision on the number of Calendar of Events. M. Lake will contact the DOH to determine whether or not they will be assisting with distribution, contact A. Hikida Tasaka directly as to how many calendars are n and coordinate the delivery of the Calendar of Events with J. Viernes and A. Hikida Tasaka. CSW members will provide suggestions to M. La email or leaving messages on her answering machine on the locations secured and the quantity. L. Guluzzy offered to distribute the Calendar of Events in Kona if she received them by next week Wednesday since she will be leaving f mainland. C. LIAISON 1. HSCSW A report from A. Hikida Tasaka, HSCSW, was distributed to CSW members. 2. Legislative Update No report. D. MARKETING 1. Newsletter S. Shirachi reported that the deadline to submit articles for the winter edition is October 31. L. Guluzzy has been asked to provide a p bio for the newsletter since she is a new member. UNFINISHED BUSINESS A. Resignations and appointments M. Lake reported that she spoke to B. Iramina regarding her commitment to serve on CSW. B. IraminaÓs problem is her job because different situations occur daily. C. Hara felt CSW should give B. Iramina time to clear her calendar since she has recommitted to M. Lake. If her absence creates a problem where the committee has to cancel meetings due to lack of quorum, then CSW revisit this issue. CSW should give B. Iramina another three months and then make a decision in November regarding her member status. 4 D. Davis added that CSW needs to consider B. IraminaÓs energy and positive aspects that she has contributed as a committee member. B. Nominating Committee No report. NEW BUSINESS A. New Committees None. B. Sponsorships and Co-Sponsorships S. Shirachi presented a request for co-sponsorship for a MomÓs T Workshop to be held on September 13, 2003, from 9 a.m. to 12 noon as part of WomenÓs Health Month. After reviewing the proposed budget, C. Hara offered to donate three ti leaf leis and J. Viernes will provide one ream colored paper. The revised proposed total is $621.72. L. Guluzzy mentioned that she can obtain orchid leis for $4 each for future events. P. Newland moved to accept the request for co-sponsorship. L. Guluzzy seconded the motion. The motion was passed. C. Guest Speakers M. Lake reported that Senator Lorraine Inouye is tentatively scheduled to be our guest luncheon speaker today. If she is unavailable, she will be invited to attend the next meeting. S. Shirachi suggested inviting A. Hikida Tasaka or recommend som speak on the legislative package during the same meeting with Senator L. Inouye. ANNOUNCEMENTS A. Next meeting The next meeting will be held on Friday, October 24, 2003, at 10 a.m. in Kona. Location to be announced. There will be no meeting in September. However, if CSW needs to meet regarding a womenÓs health month issue, then CSW has a right to call a meeting. B. Schedules L. Guluzzy will be out of town from September 6-24. M. Lake will be out of town from September 15-30. D. Davis will be out of town for the entire month of October. 5 C. Other C. Hara thanked CSW members for donating to Relay for Life. P. Newland reported that she attended two meetings of the public awareness committee of DVIAT. They are working on coordinating the family vigil in October. They also had a rummage sale fundraiser at the Mooheau Bandstand two Saturdays ago. She witnessed a strong unification of community members to educate and inform people about various iss domestic violence/domestic harmony. ÐA Safe Place To Get HelpÑ b was also circulated by P. Newland. M. Lake announced a three-day womenÓs health month event to be h September 11-13 at the UHH. She is currently working on the schedule. There will be lectures, health food demonstrations, martial arts demonstrations, yoga, etc. ADJOURNMENT The meeting was adjourned at 11:41 a.m. RESPECTFULLY SUBMITTED, _______________________________ JEAN VIERNES, STAFF SECRETARY 6