HomeMy WebLinkAbout2006-12-19 Cost of Government Commission Agenda (2)
COST OF GOVERNMENT COMMISSION
101 Aupuni Street, Suite 325, Hilo, Hawaii 96720
A G E N D A
Thursday, December 19, 2006 10:00 a.m.
Department of Liquor Control - Conference Room
101 Aupuni Street, Suite 230
Hilo, Hawaii 96720
1.CALL TO ORDER
2.APPROVAL OF MINUTES OF DECEMBER 7, 2006, MEETING
3.STATEMENTS FROM THE PUBLIC
4.APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA
(if necessary)[NOTE: Addendum requires 2/3 (Roll Call) Vote]
5.DISCUSSION ON AND DRAFTING OF FINAL REPORT REGARDING THE
FOLLOWING RECOMMENDATIONS
(these were voted to be on the final draft at
:
the 9/7/06 meeting and at the 12/7/06 meeting)
a.Finance Department: Recommend discontinuing having all departmental bills
come with return envelopes enclosed for automatic payment customers.
(See
minutes of 3/16/06, pp. 1-2, and 9/7/06, pp. 9-10.)
b.Department of Environmental Management (Wastewater Division) and
Department of Water Supply: Recommend further investigation into combining
the water and sewer bills into one bill.
(See minutes of 4/6/06, p. 14, and 9/7/06,
pp. 10-11.)
c.Department of Environmental Management (Wastewater Division) and
Department of Water Supply: Recommend pursuing water turn-off approval for
overdue sewer bills.
(See minutes of 4/6/06, p. 14, and 9/7/06, p. 11.)
d.Department of Environmental Management (Wastewater Division): Recommend
expanding programs to assist homeowners to connect to the sewer system where it
is available.
(See minutes of 5/4/06, p. 13, and 9/7/06, p. 14.)
e.Department of Environmental Management (Wastewater Division): Recommend
developingproposalsforstricterenforcementofsewerconnectionsforall
homeowners where such connections are available.
(See minutes of 5/4/06, p. 13,
and9/7/06,pp.12-14.)
Hawaii County is an Equal Opportunity Provider and Employer
f.Department of Environmental Management (Wastewater Division): Recommend
defining the job duties to justify hiring an additional engineer.
(See minutes of
7/6/06, p. 7, 11/20/06, p.20, and 12/7/06, p. 8.)
g.All departments: Recommend that all new managers receive training on legal,
contractual, and procurement issues specific to their departments.
(See minutes of
4/6/06, pp. 5 and 15-16, and 9/7/06, pp. 11-12.)
h.All departments: Recommend that all departments budget for and expend monies
for professional development opportunities.
(See minutes of 5/4/06, pp. 5, 8, and
14-15, and 9/7/06, p. 16.)
i.All departments: Recommend that all departments implement a computerized
maintenance management system.
(See minutes of 7/6/06, p. 8, 11/20/06, p. 20,
and 12/7/06, pp. 8-9.)
j.All departments: Recommend that each department should have an easy-to-read
budget which includes operating funds, personnel costs (including the number of
positions in the department), cars and facility maintenance costs. Additionally,
there should be a clear statement of the primary functions of the department. This
information should be available to all members of the department and to the
general public.
(See minutes of 12/7/06, pp. 10-11.)
k.All departments: Every three years contract with the State of Hawaii Legislative
Auditors Office to conduct a management and program audit of all or selected
County departments to identify new practices or procedures which should be in
place for efficiency and cost savings.
(See minutes of 12/7/06, pp. 13-14.)
(1)Communication No. 2006-93: Letter from Diane A. Noda, Deputy
Corporation Counsel, regarding independent audit of Hawaii County.
l.All boards and commissions: Recommend scheduling meetings in both West
Hawaii and East Hawaii based on representation.
6.DISCUSSION/ACTION REGARDING FORMAT OF FINAL REPORT
7.DISCUSSION/ACTION BASED UPON DRAFT 1 OF FINAL REPORT AND
REVISIONS THEREOF
(copies of Draft 1 were distributed at the 12/7/06 meeting.
Anyone interested in receiving a copy of Draft 1 may contact Mary Crosson at 961-8251)
8.DISCUSSION OF ITEMS TO BE PLACED ON NEXT AGENDA
9.STATEMENTS FROM THE PUBLIC
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10.ANNOUNCEMENTS
The next meeting of the Cost of Government Commission is scheduled for January 9,
2007, at 10:00 a.m., atthe conference room at the Hilo Department of Liquor Control,
101 Aupuni Street, Suite 230, Hilo, Hawaii.
11.ADJOURNMENT
NOTE: If you require an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e., sign language interpreter, large print, etc.) please call 961-8304, x104.
NOTICE TO LOBBYISTS
If you are a lobbyist, you must register with the Hawaii County Clerk within five days ofbecoming a
lobbyist (Article 15, Section 2-91.3(b), Hawaii County Code).
A lobbyist meansany individual engaged for pay or other consideration who spends more than five hours in
any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative
action by communicating or urging others to communicate with public officials. (Article 15, Section 2-91.3(a)(6),
Hawaii County Code.)
Registration forms and expenditure report documents are available at the Office of the County Clerk-Council,
25 Aupuni Street, Hilo, Hawaii 96720.
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