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HomeMy WebLinkAbout2001-07-03 Enviromental Management Commission Minutes Minutes for Tuesday, July 3, 2001Page 1 of 4 Return to: Home Page | Table of Contents | Commission Page ENVIRONMENTAL MANAGEMENT COMMISSION Tuesday, July 3, 2001 12:25 p.m. Hale Halawai 75-5760 Ali`i Drive, Kailua-Kona, Hawai`i 96740 MINUTES PRESENT:Carolyn WitcherEXCUSED:Luana Jones Sam KawamuraMack Asato Hugh OnoPeter Martin Barbara Bell Riley SmithSTAFF:Valerie Tanimoto David Kimo Frankel ALSO PRESENT:Larry Capellas, Solid Waste Division Peter Boucher, Wastewater Division Pat O’Toole, Corporation Counsel Galen Kuba, Acting Deputy Director Curtis Tyler, Councilmember Nancy Pisicchio, Councilmember Bob Platt CALL TO ORDER Riley called the meeting to order at 12:25 p.m. APPROVAL OF MINUTES OF JUNE 21, 2001 Barbara Bell motioned to approve Minutes of the June 21, 2001 meeting. Sam Kawamura seconded. Curtis Tyler indicated that the first paragraph of page 3 should be corrected to read as follows: willing to subsidize this through the General Fund and DOH has suggested that this is a violation of the State Revolving Loan Terms. Motion to approve the minutes with the correction mentioned above was carried unanimously. STATEMENTS FROM THE PUBLIC ON ITEMS LISTED ON AGENDA Curtis Tyler, Councilmember: Suggested that the minutes be available on the Web. Made formal request to be put on the mailing list for the agenda and minutes. As an agency, we are required to maintain a list for members of the public who are interested in getting materials. The public is entitled to notice. The Mission Statement looks good. APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA Hugh Ono motioned for discussion for adequate notice regarding the Sunshine Law be added to the Agenda, seconded by Carolyn Witcher. Motion was unanimously carried. Hugh Ono: The objective should be to get the information out to the general public in adequate time so that they can address the issue. I understand that the Sunshine Law requires government to furnish written materials upon request and allows any individual to be put on our mailing list. With regard to adequate notice, does posting it on the Website constitute statutory publication? Pat O’Toole: I don’t think our statutes have caught up with the electronic notices yet. And let me just talk on what the statutes says about mailing. It says the board shall maintain a list of names and addresses for persons who request notification of meetings and shall mail a copy of the notice to such persons at their last recorded address no later than the time the agenda is filed with the clerk. So you just have to mail the agenda at the same time you’re going to post it. Of course, you can always go beyond that and mail out the other additional information as well. This is what you are minimally required to do. Keep a list of the names and addresses of people who are asking for the agenda to be sent to them. file://C:\Test1\minutes070301.htm6/22/2011 Minutes for Tuesday, July 3, 2001Page 2 of 4 Carolyn Witcher: If we do the minimal, and send the notice and then notify the persons that the information is available at the County or could be mailed if they wish it, is that so that we can conserve on paper? Is that adequate then? Pat O’Toole: You just have to mail the notice. But I know you want to make it available in some format. You are not required to mail out that whole packet. Riley Smith: My preference is to minimize the amount of paper we send out around the world. I think it makes Val’s job easier and then people can choose what they like to print out and read. I prefer e-mail format because then I can read it wherever I want to and I don’t have to carry files and files of stuff. Curtis, does that meet your concerns if we handle it in an e-mail format. Curtis Tyler: The issue is not whether Curtis Tyler gets this stuff in a timely fashion. The issue is, is it available to the public, not to mention the commissioners, so that you can say something intelligent, you can review it and educate yourselves instead of coming here and saying they didn’t have adequate notice. That’s the whole purpose of this. Not to be critical. What can we do to make it easy. And for myself, every day my e-mail gets printed out by Megan. Whether I read it that day or the next day or the day after, it’s up to me. But that would definitely save Valerie some time and that’s the reason I suggested you post in on the Web as well. Cause I agree with what the chairman is saying. Hugh Ono: It’s not a notice issue. It’s more of a courtesy issue of having things available at the earliest possible and the Website to me is a great place to go. It’s paperless. Riley Smith: To clarify for Val then, for all of the commission members, she’ll still mail out the packets, but in addition to that anything that is able to be posted on the Web Val will send it to Data Systems. The things that we don’t get in electronic format will not be posted on the Web. UPDATES FROM SOLID WASTE DIVISION Larry Capellas, Solid Waste Division Chief, reported on the following: Regarding the green waste at the Kailua Landfill being placed on private land. It’s been cleared up, however, there’s some minor things that have to be cleared. We’re now accepting green waste only on our property, not on private property. Have undergone concept discussions about moving all waste metal and anything related to automobiles or vehicles to a site at the West Hawai`i Landfill and have that contract and that movement isolated and then dedicate the Kailua area to green waste and some other as yet unidentified recycling actions that may take place there. We have asked the metal recycler to give us an estimate approximately on how much it’s going to cost, what his investment would be, and we have Waste Management to set aside about a three acre site. We haven’t heard back on the initial anticipated investment by Hawai`i Metal Recycling. That may trigger something that is going to involve a long-term contract. Solid Waste Advisory Committee. Memo dated June 19, 2001 was mailed to commission members before today’s meeting. There are 18 members for this committee. Meeting is set for today, 2:00 p.m. at Hale Halawai. The consultants will be here at the first meeting and provide information. At the second meeting, expects more discussions inline with the direction we want to take. Public and commission members are welcome to attend the meeting and give input. Larry will notify all members of this commission about the next meeting for the Solid Waste Advisory Committee. Would hope to have the advisory committee meetings set for the same day as the Environmental Management Commission meetings. Larry said that the Commissioners maybe able to meet with the consultants at the next Advisory Committee meeting. Hugh motioned for Barbara Bell to be designated as the Environmental Management Commission’s representative at the SWAC, Sam seconded. Motion approved unanimously. Integrated Solid Waste Management Plan. Contract has been signed and the consultants have been working for several months. Carolyn requested to get a copy of the Plan. The contract is for $303,614.00. Have begun a supplement contract to cover a specific item and that’s the Disaster Debris Action Manual. The administration feels very strongly that we should have one. Copy of Exhibit "A", which is the scope of work for the ISWMP for Harding ESE, Inc., was distributed earlier to the members. Consultants to review and update the County’s Integrated Solid Waste Management Plan dated 1993 and present the County with the defined direction for solid waste management especially in East Hawai`i upon completion of studies, hearings and data gathering, etc. This direction shall include a definitive recommendation for new facilities and technologies to be installed in East Hawai`i and replace the function of the Hilo Landfill. Transfer Stations Permit. Members received this earlier in the mail. Each transfer station has this typical permit. The permit expires in January 2002. The term is for 5 years. Hilo Landfill Permit. Members received this earlier in the mail. Expired in 1996 and was extended for two years to 1998 and we are now under review by the Department of Health. We’ve submitted all the items that they required for a new permit until the file://C:\Test1\minutes070301.htm6/22/2011 Minutes for Tuesday, July 3, 2001Page 3 of 4 year 2005. Larry will be meeting with the Department of Health next week to discuss the permit. West Hawai`i Landfill Permit. Larry passed out copies of the West Hawai`i Landfill Permit dated September 28, 1993 to members today. Having problems getting the permit to operate the diesel tank at Kealakehe (Kailua Landfill). Willocks Construction built the tank, it was constructed and we asked him to get a permit for us. We’re still waiting for the permit. This was done before I came back to Solid Waste. Contracts. Solid Waste Division has 12 to 14 contracts that the County gives out to vendors. Larry made copies of a list of the deliverable results from the contracts that are underway regarding junk vehicles and waste metal contracts, vehicle tires, green waste composting contract one for Hilo and one for Kona. There are contracts with Recycle Hawai`i to do an educational program, contracts that involve security services, contracts for consulting work. Larry can provide a one-page print out of any of these contracts, and how much it costs and what the length of the contracts are. Riley mentioned that when Larry gave the tour of the Hilo Landfill on June 21, 2001, the cover contract is done by volume that to Riley is a very subjective method of compensating the contractor. Would prefer and maybe in the future meeting that Larry can give us an update on that, to move to a tonnage agreement would avoid a lot of subjectivity. Listing of Solid Waste Priorities. Larry passed out to members today. First priority is equipment fleet repair and maintenance. Without the fleet repaired properly and maintained we can’t haul out one ounce of rubbish. The second is a facility repair. The third is a full contingency of workers. Have entered into a draft contract that’s going to proceed with privatizing our maintenance for the equipment in Waimea, Puuanahulu, and Kona. Once we approve the contract, we will be working on privatizing our vehicle maintenance. Riley asked Larry to share this issue at one of the meetings. Recycle Coordinator. Waiting for approval from Civil Service. Solid Waste drafted a position description. Civil Service has to rate the position description on a comparative basis to what Maui, Honolulu, Kauai has. DISCUSSION AND ADOPTION OF ENVIRONMENTAL MANAGEMENT COMMISSION’S RULES AND REGULATIONS Curtis Tyler suggested to pay particular attention Section 13-4 of the Hawai`i County Charter which is boards and commissions and 13-20 which relates to open meetings, public records, etc. We’ll be sending the Rules and Regulations to Corporation Counsel for comment. DISCUSSION AND ADOPTION OF A MISSION STATEMENT Deferred Discussion and Adoption of a Mission Statement to next meeting. FUTURE AGENDA TOPICS Kimo would like to see the County purchase recycled paper. Riley asked Kimo to prepare a draft so that this can be discussed at our future meetings, we can approve it, and state all the requirements that they’re suppose to follow about the double sided copying machines, paper, etc. SCHEDULING OF NEXT MEETING DATES, TIMES AND LOCATIONS Thursday, July 19, 2001 at the Kona Police Department Conference Room, 9:00 a.m. and Kealakehe Wastewater Treatment Plant site visit at 11:00 a.m. Wednesday, August 8, 2001, 9:00 a.m. at the Hawai`i County Councilroom. ADJOURNMENT Carolyn motioned to adjourn meeting, Barbara seconded. Motion carried unanimously. Meeting adjourned at 2:24 p.m. Minutes Respectfully Submitted by: ____________________________________________ VALERIE M. H. TANIMOTO file://C:\Test1\minutes070301.htm6/22/2011 Minutes for Tuesday, July 3, 2001Page 4 of 4 Interim Environmental Management Secretary Return to: Home Page | Table of Contents | Commission Page ©Copyright 2001 County of Hawaii, Hawaii file://C:\Test1\minutes070301.htm6/22/2011