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Home My WebLink About2003-12-23 Enviromental Management Commission Minutes ENVIRONMENTAL MANAGEMENT COMMISSION Tuesday, December 23, 2003, 9:07 a.m. Kona Police Department Conference Room, 74-521 Queen Ka`ahumanu Highway, Kailua-Kona COMMISSIONERS Riley Smith ALSO Jo Diotalevi, Recycle Hawaii PRESENTPRESENT :: David Kimo FrankelPete Hendricks, Deputy Managing Director Marjorie ErwayDavid Marquis, KA2020 Hugh OnoJoe Reynolds, County Council Member Anne PlackGerald Takase, Corporation Counsel Lorraine StahrCurtis Tyler, County Council Member Carolyn WitcherKevin Wheeler EXCUSED Mack Asato STAFF Barbara Bell, Director :: Sam KawamuraPeter Boucher, Wastewater Division Chief Lono Tyson, Solid Waste Division Chief Sharron Henry, Secretary CALL TO ORDER: 1.Commission Chair Smith called the meeting to order at 9:07 a.m. Smith acknowledged and thanked outgoing Commissioner Anne Plack for her participation. APPROVAL OF MINUTES OF NOVEMBER 25, 2003 MEETING: 2. Hugh Ono made a motion to approve the November 25, 2003 minutes.David Frankel seconded the motion. Motion passed unanimously with spelling co ÐapprovalÑ on Page 3. APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA 3.: None STATEMENTS FROM THE PUBLIC ON ITEMS LISTED ON AGENDA 4.: David Marquis provided an overview of KA2020 proposals and federal funding applications that are being submitted for environmental projects Council member Tyler offered the following comments on various i Clarified that the area to be studied as authorized by council on December 17, 2003 was not limited to the North Kona Industrial Park. The free green mulch available to Kona residents is beneficial. Suggested two former solid waste sites adjacent to Palani Road as possible Brownfields Inventory and Assessment sites. One council issue/concern regarding the Organics Diversion program is the cost. Requested reconsideration of building a new landfill adjacent to current Hilo landfill. Will request assistance and support from our Congressional delegation with the Kealakehe Wetlands Project when he goes to Washington D.C. in Fe will provide him with information. Pointed out inconsistencies in the Draft Solid Waste Administrat and made suggestions regarding additions and deletions. Would support and introduce a Charter Amendment to the council relating to commission duties if the amendment used language similar to that 1998 Charter Amendment relating to Planning Commission in Sectio Councilman Reynolds announced a public forum from 5 p.m. to 9 p. at the Keauhou Beach Hotel relating to county solid waste management. CORRESPONDENCE/REPORTS/DISCUSSION: 5. DirectorÓs Report (attached to original minutes) DRAFT EIS FOR SORT STATION: Information will be added to the Final EIS to more fully address Bell will add projected landfill life to the Sort timeline. COUNCIL/LEGISLATIVE ACTIONS: Bell will provide council members additional organics diversion information for the January 6, 2004 Finance Committee meeting. Bell urged participation from the commission members when environmental management items are on council agendas. OTHER: The EPA second year funding grant program for West HawaiÒi will include greenwaste, plastics 1 & 2 and scrap metal as well as traditional recyclables. Solid Waste Division ChiefÓs Report (attached to original minutes) HILO LANDFILL: Based on the current disposal rate, with no natural disasters and with residentsÓ increased participation in recycling and diversion programs, the landfillÓs current projected closure date is between May 2005 and May 2006. Revised final grading (closure) plan will be submitted to DOH. Continuing to work to extend life of landfill. IMPRESSIONS AFTER BEING ON THE JOB 3 MONTHS: Good crews, residents, vendors. People have a positive attitude for change. Challenges: Solid waste facilities need upgrading; residents need to be educated about solid waste disposal; need to bridge the gap between East and West HawaiÒi. Decisions are based on the good of the County. Wastewater Division ChiefÓs Report (attached to original minutes) WASTEWATER STANDARDS: In process of drafting sewer design standards. Ono suggested the standards be sent to HSPE for input. PERSONNEL: Addressing Engineer salary disparity by reallocating Superintendent position to reflect expanded duties of Deputy Chief and by Division reorganization. UNFINISHED BUSINESS: 6. DISCUSSION AND APPROVAL OF DEPARTMENT OF ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION RULES: See Wastewater Division Report above. Deferred until drafts are revised with consistent formatting. -2- DISCUSSION OF APPROVAL OF DEPARTMENT OF ENVIRONMENTAL MANAGEMENT SOLID WASTE DIVISION RULES: Will continue revisions. Bell will clarify the Department rules format further with Corpo . Deferred until drafts are revised with consistent formatting. DISCUSSION OF FISCAL YEAR 2004-2005 DEPARTMENT BUDGET: The Department Accountant will attend the next meeting to discuss the departmentÓs proposed operation and CIP budgets. Department budget will be a standing item on the September commission agenda each year. NEW BUSINESS 7.: MANDATORY RECYCLING: Ono made a motion that the department initiates a program to develop a mandatory recycling plan. Frankel seconded the motion. After further discussion relating to the need for having infrastructure in place and establishing a master plan, Ono withdrew the motion. Bell will include a mandatory recycling update in the monthly DirectorÓs Report to the Commission. Bell will provide a draft of an annual update on the Integrated Management Plan at the January Commission meeting, with a final expected at the February meeting. It will then be forwarded to the County Counc DISCUSSION AND APPROVAL OF ORDINANCE TO INITIATE A CHARTER AMENDMENT OF THE HAWAIÒI COUNTY CHARTER (2000), RELATING TO THE DIRECTOR OF ENVIRONMENTAL MANAGEMENT AND THE BOARD OF APPEALS: Corporation Counsel will prepare a revised ordinance to include FrankelÓs input. FUTURE AGENDA ITEMS 8.: Implementing Department of Environmental Management as oversight for the Solid Waste and Wastewater Divisions and to establish a process of appeals to be heard by the Environmental Management Commission ANNOUNCEMENTS 9. GovernorÓs East HawaiÒi Advisory Committee meeting, Thursday, January 22, 2004, 5:30 p.m. at University of HawaiÒi Hilo FUTURE COMMISSION MEETINGS Wednesday, January 28, 2004, 9:00 a.m. Î 12:00 p.m., Waimea Community Center (Park) Building, 65-1260 Kawaihae Road, Kamuela, HawaiÒi 96743 Wednesday, February 25, 2004, 9:00 a.m. Î 12:00 p.m., Hilo Count Aupuni Street, Room 201, Hilo, HawaiÒi 96720 Wednesday, March 24, 2004, 9:00 a.m. Î 12:00 p.m. Kona Police De Room, 74-5221 Queen Ka`ahumanu Highway, Kailua-Kona, HawaiÒi 967 -3- ADJOURNMENT 10. Frankel moved to adjourn. Stahr seconded and motion was carried unanimously. Meeting adjourned at 11:45 a.m. Minutes Respectfully Submitted by: SHARRON HENRY Environmental Management Secretary BOLD FORMAT NOTE: ACTION ITEMS ARE IN PRINT (MOTIONS AND ITEMS REQUIRING ACTION TO BE TAKEN FOR FUTURE MEETINGS). -4-