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Home My WebLink About2006-03-15 Enviromental Management Commission Minutes ENVIRONMENTAL MANAGEMENT COMMISSION Wednesday, March 15, 2006, 9:10 a.m. Kona Liquor Control Conference Room, 75-5722 Hanama Place, Suite 1107 Kailua-Kona, HI 96740 COMMISSIONERSALSO Marjorie ErwaySteve Cassulo PRESENT PRESENT: : Sam KawamuraJon Olson Diana MillerRon Terry, Ph.D., Geometrician Associates Arnold Okamura Bill Sanborn Sam Sumner Carolyn Witcher EXCUSED STAFF: : Margaret Almada, Personnel Specialist Robin Bauman, Acct. IV Dora Beck, TSS Chief Barbara Bell, Director Sharron Henry, Secretary James Isa, AV Coordinator Bobby Jean Leithead-Todd, Corporation Counsel CALL TO ORDER: 1.Commission Chair Erway called the meeting to order at 9:10 a.m. and welcomed the attendees. APPROVAL OF MINUTES OF JANUARY 25, 2006 MEETING: 2. Arnold Okamura made a motion to approve the January 25, 2006 minutes. Sam Kawamura seconded the motion. Motion passed unanimously. APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA: 3.None STATEMENTS FROM THE PUBLIC ON ITEMS LISTED ON AGENDA: 4. None UNFINISHED BUSINESS 6. (Taken out of order) OFF-ISLAND SITE TOUR TO MAUI All reservations have been made for County and Commission participants. · STATUS REPORT - AUDIT, RESOLUTION NO. 168 A meeting was held last week with Department and Audit representatives to clarify · some items. Report is still about 2 months away. · NEWS BUSINESS 7. (Taken out of order) PRESENTATIONANDDISCUSSIONOFENVIRONMENTALIMPACT STATEMENT PREPARATION NOTICE (EISPN) FOR WASTE REDUCTION TECHNOLOGY(WRT)FACILITYbyRonTerry,consultant(hardcopyattachedto original minutes) (Taken out of order) Somesalientpoints: · -Requiredbylaw,theCountybegantheEISPNprocessattheearliestpossible time to get the public involved and receive their input. -The ultimate document, the EIS, is prepared to identify significant impacts, purpose and need, and current unknowns. It is running parallel with the WRT Request for Proposal (RFP) process. -The EIS addresses a combination of all waste disposal methods that the County might consider while the RFP identifies only 3 waste reduction technologies. Bill Sanborn suggested: · -Including other islands in the barging discussion -Including cross island hauling -Planning for new technologies and growth Ash residual from a waste reduction technology facility will be deposited at the · Pu`uanahulu landfill. CORRESPONDENCE/REPORTS/DISCUSSION: 5. Solid Waste Division Chiefs Report (attached to original minutes) GREEN WASTE: EKO Composting Systems has eliminated the backlog at the Kona and Hilo green · waste sites. TRANSFER STATIONS: Sanborn shared his appreciation for the repairs done at Waimea Transfer Station. · Abandoned Vehicle Program Report (attached to original minutes) Isa's priority, in cooperation with the Police Department, is to remove the highly · visible vehicles on the roadside. Two Abandoned Vehicle positions are being requested in theFY 06-07 budget. · Isa was requested to attend the next Commission meeting to update the · Commissioners. Wastewater Division Chiefs Report (attached to original minutes) PERSONNEL: Plan review is being done by Merton Ogata and Paul Ochi in Boucher's absence. · Technical Services Section Report (attached to original minutes) PERSONNEL: Recruitment is in process to fill the vacant engineer position. · WASTEWATER CAPITAL IMPROVEMENTS: Honokohau Harbor Effluent Reuse Working on design/build and transfer agreement with Rutter, a private developer, so · RFPcanbeinitiated. Rutter will connect directly into the wastewater treatment plant. · SOLIDWASTECAPITALIMPROVEMENTS: East Hawai`i Regional Sort Station ConstructioncontractwasexecutedwithIsemotoConstructiononMarch7,2006. · CoordinatingwithURS,Designconsultant;IsemotoConstruction;SWDand · Departmentondesignplanchangesforloweredcostalternativeof$7.321M AdjustingReloadbuilding;addingbackthehigherleveltothetipfloor,retaining · canopy and adding back in permanent power and communication (phone) ability, and removing one load-out tunnel. The traffic flow is being maintained so that the Fuel Oils & Grease (FOG), recycling · and redemption areas can be added when financially feasible. Directors Report (attached to original minutes) COMPOST FACILITY: Request for 1M CIP was passed at Finance Committee on February 28th. · Funding choices are: private financing (talking with Waste Management), SRF · funding (State funding) or County CIP funding. We're looking at all funding options. If the money is on the CIP list, it doesn't mean · we will use the money but we cannot do the building infrastructure if it is not on the list. Will be heard at the March 22nd Council meeting at the Keauhou Resort. · LARGE CAPACITY CESSPOOLS: Large capacity cesspool conversions are under the jurisdiction of the State · Department of Health (DOH) and the Environmental Protection Agency (EPA). WAIMEA LANDFILL: EPA has approved the County's Brownfield's Targeted Assessment application. · A Phase I investigation will bepaid for out of DOH funds. · The closed landfill is being considered for a green waste area. It is not suitable for · Transfer Station traffic to be routed over the landfill. UNFINISHED BUSINESS 6. (Continued) COMMISSION MISSION STATEMENT AND GOALS With no additional discussion, this item was filed. · NEW BUSINESS 7.: (Continued) FY 06-07 DEPARTMENT OPERATING AND CAPITAL IMPROVEMENT PROJECTS BUDGET REVIEW: (Taken out of order) Director Bell presented a "Sneak Preview" of the Department's PowerPoint · Draft will be refined based presentation to Council (attached to original minutes). on Commission input. After discussion regarding delinquent sewer bills, Sanborn made a motion that · the Commission writes a letter to the Water Commission, copying the County Council, regarding shutting off water when the sewer bills are delinquent. Okamura seconded the motion and it passed unanimously. Chair Erway asked Sanborn to draft the letter. · Presentation suggestions from Commission: · -Add to Technical Services Section Information: number of contracts managed -Add percentage slides and $/person/category information -AddpercentageofCIPdebtservicethatrepresentstheSolidWasteand Wastewater Division projects. -Addthecosttomaintaintheclosedlandfill. -Add equipment usage and maintenance challenge of 24-7 operation PRESENTATION AND DISCUSSION ON PERSONNEL ISSUES AND NEW POSITION REQUESTS: The following position requests have advanced to Counsel: · -1 Account Clerk for Business Services Section -2 positions for Abandoned Vehicle Program -7 transfer station attendants to replace private security guard contract FUTURE AGENDA ITEMS 8.: Delinquent Sewer Bills · ANNOUNCEMENTS 9. Director Bell requested the Commissioners testify at next Council meeting in support · of the West Hawaii Composting Facility. Department Budget Review at Finance Committee is March 31st, sometime between · 1 p.m. and 4 p.m. FUTURE COMMISSION MEETINGS May 24, 2006, Hilo, County Council Room, 25 Aupuni Street, Room 201, Hilo, HI · 96720 July 26, 2006, Waimea, Community Center (Park) Building, 65-1260 Kawaihae · Road, Kamuela, HI 96743 September 27 ,2006, Kona, Mayor's Office Conference Room, 75-5706 Kuakini · Highway, Suite 103, Kailua-Kona, HI 96740 November 22, 2006, Hilo, County Council Room ,25 Aupuni Street, Room 201, Hilo, · HI 96720 ADJOURNMENT 10. Sanborn moved to adjourn. Kawamura seconded and motion was carried unanimously. Meeting adjourned at 12:15 p.m. Minutes Respectfully Submitted by: SHARRON HENRY Environmental Management Secretary BOLD FORMAT NOTE: ACTION ITEMS ARE IN PRINT (MOTIONS AND ITEMS REQUIRING ACTION TO BE TAKEN FOR FUTURE MEETINGS).