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Home My WebLink About2005-07-27 Enviromental Management Commission Minutes ENVIRONMENTAL MANAGEMENT COMMISSION Wednesday, July 27, 2005, 9:05 a.m. Tutu’s House, 64-1032 Mamalahoa Hwy., #305, Kamuela, Hawai‘i 96743 COMMISSIONERSALSO Marjorie Erway John Olson PRESENT :PRESENT: Sam Kawamura Jeff Zimpfer Arnold Okamura Diana Miller Lorraine Stahr Sam Sumner Carolyn Witcher EXCUSEDSTAFF: :Hugh Ono Barbara Bell, Director Bill Sanborn Dora Beck, Tech Svcs. Section Chief Peter Boucher, WWD Chief Michael Dworsky, SWD Chief Sharron Henry, Secretary Bobby Jean Leithead-Todd, Corp Counsel Amy Self, Corp Counsel CALL TO ORDER: 1.Commission Vice Chair Erway called the meeting to order at 9:05 a.m. She introduced Diana Miller, new Commission member for District 6; Michael Dworsky, new Solid Waste Division Chief; and Jeff Zimpfer, Nonpoint Education for Municipal Officials (NEMO) presenter. APPROVAL OF MINUTES OF MAY 25, 2005 MEETING: 2. Arnold Okamura made a motion to approve the May 25, 2005 minutes. Sam Kawamura seconded the motion. Motion passed unanimously. APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA: 3. Miller made a motion to add to NEW BUSINESS a discussion of ways for the Commission to facilitate the County Council in sold waste issues. Sumner seconded the motion and it passed unanimously. STATEMENTS FROM THE PUBLIC ON ITEMS LISTED ON AGENDA: 4. None CORRESPONDENCE/REPORTS/DISCUSSION: 5. Solid Waste Division Chief’s Report (attached to original minutes) BOTTLE BILL UPDATE: 5 HI recycling continues to grow. Staff is working to get more redemption centers open around the island Recycling Specialists visited 96 Big Island retailers to date to assist with bottle bill issues. RECYCLING STATUS: st Recycling area will be open August 1 at Hilo Transfer Station. TRANSFER STATIONS Finalizing plans and specifications for repairs and enhancements with grant funds of $250,000 from Community Development Block Grant (CDBG). Recent fires at Pahoa were caused by vandalism. Budget funds will be requested for maintenance equipment. Large “warning” signs can be posted at transfer stations to reduce safety liability but are not substitutes for making repairs. HILO LANDFILL: A permit application is being prepared for submittal to DOH for extending the landfill through a vertical expansion, without changing the footprint or exceeding the vertical limit. WASTE REDUCTION TECHNOLOGY REQUEST FOR PROPSAL (WRT RFP): A history was given regarding the County’s attempt to obtain a waste reduction technology through the request for proposal process. Consultants have been hired to prepare a new RFP. Timeline for completion was discussed. Wastewater Division Chief’s Report(attached to original minutes) HILO WTP NPDES PERMIT RENEWAL Application was submitted to DOH on June 30, 2005. WASTEWATER FACILITIES ODORS: Carbon has proven to best eliminate/reduce odors caused when motors trip off in relation to a specific pump station. Carbon has been ordered to replace scrubbers and replacement project should take two months. Boucher will report on the carbon use at the next meeting. Technical Services Section Report (attached to original minutes) HONOKOHAU HARBOR EFFLUENT REUSE: The Administration sees advantages of Rutter Development’s proposal to build an R-1 plant to upgrade County’s current R-2 effluent. Contingency plan is to construct an aR-2 effluent transmission main via the State DOT Highway Widening Project. With this plan, the transmission main would be funded by County CIP and State loan. KING KAMEHAMEHA SPS RENOVATIONS: Erway identified that there is an intermittent odor at this project. Beck will check on odor control and monitoring, and will report back at the next meeting. Director’s Report (attached to original minutes) DEPARTMENT OPERATING AND CAPITAL BUDGET: July 11, 2005, Finance Director communicated the Mayor’s request to have Bills 121, 122 and Resolution 134-05 agendized at Council Finance Committee. Though it made the deadline for the July 21, 2005 meeting, it was not agendized. The Mayor submitted a follow-up request on July 25, 2005, to have these solid waste budget items agendized as soon as possible. As of this date, the department is still awaiting items to be agendized. -2- Witcher made a motion that the Commission direct the Director to request a legal opinion from Corporation Counsel regarding agendizing Bill 121, 122 and Resolution 134-05 at the Council Finance Committee. Stahr seconded the motion and it passed unanimously. SOUTH KONA/KA`U TRANSFER STATION: Two new sites are being reviewed. UNFINISHED BUSINESS: 6. STATUS REPORT: NEW COMMISSION MEMBER FOR DISTRICT 6: Diana Miller joins the Commission meeting today as the District 6 member. 2005-2006 DEPARTMENT BUDGET REPORT: No further discussion required. SCHEDULING OF COUNTY SITE VISITS BY THE COMMISSION: September 28, 2005 meeting: Kealakehe Transfer Station, Redemption and Recycling areas. DISCUSSION AND DECISION MAKING ON ORDINANCE TO INCREASE PENALITIES FOR ILLEGAL DUMPING: EMC2005-06 Ordinance relating to illegal dumping was reviewed in draft form (attached to original minutes). Bell noted that it still required refining and review regarding definitions. Miller made a motion to approve the draft ordinance. Witcher seconded and it passed unanimously. Stahr made a motion to give the After further discussion regarding the specific content, Director and Corporation Counsel authority to amend ordinance as needed. Kawamura seconded the motion and it passed unanimously. NEW BUSINESS 7.: NON POINT EDUCATION FOR MUNICIPAL OFFICIALS (NEMO) PRESENTATION BY JEFF ZIMPFER: Zimpfer presented a powerpoint presentation (attachedoriginal minutes), defined Non Point Source Pollution and described pollutants, gave examples and identified where they are found. He also discussed the Hilo Bay Watershed Restoration Plan. SOLID WASTE ADVISORY COMMITTEE: If the County Council chooses to revisit and change the Integrated Solid Waste Management Plan, this Commission would again serve as the Solid Waste Advisory Committee. HOW COMMISSION CAN FACILITATE SOLID WASTE ISSUES WITH COUNTY COUNCIL: Miller volunteered to work with the Department After discussion of various ideas, Director to prepare a timeline to assist the Council in understanding what has been done, what needs to be done and how long it will take to accomplish the tasks. -3- The Director was requested to ask DOH to explain the permitting and EIS process involved in building a waste technology facility and report back to the Commission. FUTURE AGENDA ITEMS 8.: Election of officers – September 28, 2005. ANNOUNCEMENTS 9. FUTURE COMMISSION MEETINGS September 28, 2005, Kona Mayor’s Office Conference Room, 75-5706 Kuakini Highway, Suite 103, Kailua-Kona, HI 96740 November 23, 2005, Hilo County Council Room, 25 Aupuni Street, Room 201, Hilo, HI 96720 ADJOURNMENT 10. Witcher moved to adjourn. Stahr seconded and motion was carried unanimously. Meeting adjourned at 12:18 a.m. Minutes Respectfully Submitted by: SHARRON HENRY Environmental Management Secretary BOLD FORMAT NOTE: ACTION ITEMS ARE IN PRINT (MOTIONS AND ITEMS REQUIRING ACTION TO BE TAKEN FOR FUTURE MEETINGS). -4-