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HomeMy WebLinkAbout2005-11-14 Public Access, Open Space and Natural Resources Preservation Commission MinutesHAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES — REGULAR SESSION November 14, 2005 — 10:00 a.m. Department of Liquor Control, Conference Room Hilo Lagoon Centre, 101 Aupuni Street, Suite 230, Hilo, HI 96720 Present: Kenneth Kaneshiro Laura Schuster I:mi1 MJF115=i Benedict Yung (arrived at 10.10 a.m.) John Replogle (arrived at 10.15 a.m.) Jocelyn Garovoy E. Kalani Flores Hannah Springer Amy G. Self, Deputy Corporation Counsel Cathy Minor, Secretary Absent: Paul Campbell Others Present: Christopher J. Yuen, Planning Director Nancy Crawford, Deputy Finance Director Stanley Iwamoto, Property Manager, Department of Finance Office of the Corporation Counsel Staff: Martha Rodillas, Private Secretary Joseph K. Kamelamela, Deputy Corporation Counsel Harry Freitas, Deputy Corporation Counsel Diane A. Noda, Deputy Corporation Counsel Michael Udovic, Deputy Corporation Counsel Bobby Jean Leithead -Todd, Deputy Corporation Counsel CALL TO ORDER The meeting was called to order by Amy G. Self, Deputy Corporation Counsel at 10:05 a.m. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS No members of the public were in attendance. TRAINING 1) Presentation by Christopher J. Yuen, Planning Director Planning Director Chris Yuen distributed a letter dated November 14, 2005, addressed to the Commission which gave an overview on the subject of Land Use Regulatory System. Mr. Yuen went through this 10 -page letter with the Commissioners. Mr. Yuen also provided a CD on the GIS Public Data for the 4th Quarter of 2005. Each Commissioner received a copy. This CD was shown by way of power point presentation, so that the Commissioners could learn how to view this CD with their own personal computer. He also gave out a list of all Major Public Land Acquisitions, for the period 1973 -2005, for the island of Hawai `i. RECESS. The commission took a recess at 11.00 a.m. and reconvened at 11.14 a.m. 11) Presentation by Amy G. Self, Deputy Corporation Counsel • Deputy Corporation Counsel Amy G. Self, went over her Training Outline with the Commissioners. Ms. Self explained Chapter 2, Article 42, Section 2 -215, of the Hawai `i County Code for the Source of Authority and the duties and responsibilities of the Commission found in Section 2 -217. • Ms. Self explained in great detail to the Commissioners, that the Ordinance that formed this Commission, is in the process of being amended and is on the County Council Agenda for Tuesday, November 22, 2005. The Ordinance failed to include the term and appointment dates. • Ms. Self then went over with the Commissioners Article 15, Code of Ethics of the Hawaii County Code. Ms. Self stressed to the Commissioners to please read the code and familiarize yourselves with Article 15. At any time, should the Commissioners have any questions, please feel free to contact her. She informed the Commissioners that Mayor Kim wants all board and commission members to abide by the Code of Ethics. As indicated by this Article, each commission member was given a financial disclosure to complete. Please return your completed Financial Disclosure to our secretary, Cathy. ACTION TO MOVE AGENDA ITEM UP There being no objections, the Finance Director's Report was taken up. Deputy Finance Director Nancy Crawford introduced herself and Stanley Iwamoto, the Property Management Specialist for the Department of Finance. She informed the Commissioners that the overall budget set aside for this Commission is $1,000,000, which is earmarked for purchases of land. Ms. Crawford informed the Commissioners that the Office of the Corporation Counsel volunteered to help the Department of Finance with clerical support for this commission. The Department of Finance will take care of the incidentals, i.e., lunch, mileage, etc. Commissioner Garovoy requested a written document which states the allocation of these funds to this Commission. Ms. Crawford had a single page print out from the County of Hawai`i's Budget Report, but indicated to the Commissioners that this was a "line item in the budget" and she would distribute a copy of that section in the Operating Budget for the County of Hawaii 2005 -2006 for each member after lunch. LUNCH BREAK: Commissioners took a lunch break at 12.05 p.m. and reconvened at 12.35 p.m. TRAINING CONTINUATION By. Amy G. Self, Deputy Corporation Counsel • Sunshine Law. A Power Point Presentation was given by Amy G. Self, Deputy Corporation Counsel, it was basic, easily understood presentation. • County of Kauai's Brochure, Community Questionaire and Report to the Kauai County Council. Discussed and reviewed all of the material provided by the County of Kauai. The Commissioners were very much impressed and agreed they have their "work cut -out" as they proceed with this newly created Commission. Commissioners highly recommended to Ms. Self that the six month deadline, which is the end of February, 2006, be moved. Commissioners requested an extension to this deadline. Ordinance 05 -85 (Bill 171, Draft 2) is currently being amended and set on the County Council agenda for November 22, 2005, this request for an extension should also be amended at that time. Commissioners recognized Leanora Kaiaokamalie, from the County of Kauai, for doing an excellent job for their county in the areas of developing their rules and procedures and their report to their county council. The Commissioners requested that perhaps Ms. Kaiaokamalie could come to Hilo and provide a workshop and enlighten our Commission in the direction it should proceed in. Ms. Self informed the commissioners that Ms. Kaiaokamalie, left her position at the County of Kauai, Planning Department and is working independently as a Planning Analyst. Ms. Self informed the Commissioners that she would contact Ms. Kaiaokamalie and ask if she would be willing to come to Hilo. Commissioners exchanged ideas on how to involve their individual communities within their districts to play an active role in developing this assigned task of developing a list. Ms. Self informed the Commissioners that the new additions currently in the process of being made to the Ordinance, will include information that should be included when preparing this Commission's rules. NEW BUSINESS Election of Chair and Vice Chair: Amy Self, Deputy Corporation Counsel, asked all Commissioners present who would like to be Chair? Ruth Walker made a motion to nominate John Replogle and it was seconded by Laura Schuster. Motion was unanimously approved by voice vote. Chair John Replogle asked for any volunteers to serve as his Vice - Chair. Jocelyn Garovoy made a motion to nominate Hannah Springer and it was seconded by E. Kalani Flores. Motion was unanimously approved by voice vote. Formation of Committees: 1) Rules and Procedures Chairman Replogle asked for volunteers to help develop the rules and procedures for this Commission. Commissioners who volunteered were Laura Schuster, Kenneth Kaneshiro and Benedict Yung. Copies of the County of Kauai's Rules and Procedures were given to these committee members to use as a "form" to start creating the Commission's Rules and Procedures. These committee members were instructed to meet among themselves and to have an initial report prepared by the next meeting date. 2) Committee on Assessment Criteria Chairman Replogle asked for volunteers to help establish and develop a priority criteria for the Commissioners to follow when assessing a particular piece of property. Commissioners who volunteered were E. Kalani Flores, Hannah Springer; Jocelyn Garovoy and Ruth Walker. These committee members were also instructed to meet among themselves and discuss the need to have a criteria established when selecting potential sites and /or projects to input on the list for Mayor Kim's review. ANNOUNCEMENTS The next meeting will be held on Monday, December 12, 2005 at 9:30 a.m. at the Department of Liquor, Conference Room, Hilo Lagoon Centre, 101 Aupuni Street, Suite 230, Hilo, HI 96720. ADJOURNMENT Hannah Springer moved to adjourn the meeting; Jocelyn Garovoy seconded the motion and all members voted aye. The meeting adjourned at 2:45 p.m. Respectfully submitted, Cathy Minor, Secretary