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HomeMy WebLinkAbout2006-01-09 Public Access, Open Space and Natural Resources Preservation Commission MinutesHAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES — REGULAR SESSION January 9, 2006 — 9:30 a.m. Department of Liquor Control, Conference Room Hilo Lagoon Centre, 101 Aupuni Street, Suite 230, Hilo, HI 96720 Present: Kenneth Kaneshiro Ruth Walker Benedict Yung (arrived at 10.10 a.m.) Paul Campbell (left at 1.10 p.m.) John Replogle Jocelyn Garovoy (left at 12.00 noon) E. Kalani Flores Hannah Springer Amy G. Self, Deputy Corporation Counsel Cathy Minor, Secretary Absent: Laura Schuster Others Present: Nancy Crawford, Deputy Finance Director Stanley Iwamoto, Property Manager, Department of Finance CALL TO ORDER The meeting was called to order by Chair John Replogle at 9:33 a.m. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS No members of the public were in attendance. APPROVAL OF MINUTES Ms. Hannah Springer moved for approval of the Minutes of December 12, 2005, seconded by Mr. Paul Campbell and carried unanimously by voice vote. ACTION TO MOVE AGENDA ITEM UP There being no objections, Patricia Englehard, Parks & Recreation Director gave her presentation to the Commission. Ms. Englehard distributed a list of "Potential Park Sites" her department would like to acquire for future park sites. See attached list. She went over each site by indicating them on a map and giving the Commissioners a brief background for each site. Ms. Engelhard also provided several books of interest on beaches, parks, etc. found on the Big Island. She graciously loaned two books to Chair Replogle for his review. WRITTEN COMMUNICATIONS Communication No. 05 -004, dated December 27, 2005, received by Mayor Harry Kim, thanking Chair Replogle for his letter dated December 13, 2005, in support of the Honu`apo Project. Communication was reviewed and accepted by all Commissioners present. FINANCE DIRECTOR'S REPORT Nancy Crawford, Deputy Finance Director, distributed a copy of the County of Hawai`i's Board and Commission Vacancies Effective 12/31/04 (see attached) and explained to the Commissioners how to locate this page on the website. She gave a brief explanation as to the "PDF" icon for each board and commission and by clicking on this icon, the user would view a "summary" for each individual board and /or commission. Ms. Crawford also gave a print out of the "County Agency Directory" page which indicated each department for the County of Hawaii. For ease of reference for the user, our Commission is listed as a "bullet" item under the Department of Finance. This Commission's website needs to be set -up. The design, layout, etc. still needs to be done. Suggestion was given to Ms. Crawford, that perhaps this Commission's "Survey Form" could be filed "on -line" similar to that of the Department of Parks and Recreation's camping permit for our County parks. COMMITTEE REPORTS Rules and Procedures Amy Self is currently reviewing the Rules and Procedures and is making changes to the draft. The committee used the County of Kauai's Rules and Procedures as a model, but do to the differences in each County's Charter, Amy is still in the process of making these changes. As Commissioner Laura Schuster was absent from today's meeting, Ms. Self requested a deferral. 2 Motion was made by Ms. Hannah Springer to deferred to this matter to the next commission meeting. This motion was second by Mr. Kenneth Kaneshiro and carried unanimously by voice vote Assessment Criteria Commissioner Jocelyn Garovoy reported that her committee which consisted of Commissioners Kalani Flores and Hannah Springer met on December 5 and 22, 2005 and January 4, 2006. The "Public Process" form, "Survey Form ", "Criteria Form" which was distributed at our December 12, 2005 meeting was discussed in detail. Commission secretary Cathy assisted this committee in obtaining meeting sites and dates for "island- wide" community meetings to encourage public input. Cathy provided a partial list of confirmed dates and sites. Motion was made by Mr. Kalani Flores to approve the proposed agenda which is on the "Public Process" form for the island -wide community meetings. This motion was second by Ms. Hannah Springer and carried unanimously by voice vote. Motion was made by Ms. Ruth Walker that each Commissioner from their respective district to be the Chairperson at the Island -Wide Community meetings. This motion was second by Mr. Paul Campbell and carried unanimously by voice vote. Motion was made by Mr. Benedict Yung that Commissioners select members to assist the Chairperson for each district in conducting the island -wide community meetings. This motion was second by Ms. Jocelyn Garovoy and carried unanimously by voice vote. After much discussion, Chairpersons and members for each district were selected as follows: Wednesday, January 18, 2006 Hisaoka Gym, N. Kohala 5:00 pm -9:00 pm • Chair: Kalani Flores • Hannah Springer • Kenneth Kaneshiro Thursday, January 19, 2006 Yano Hall, 6:00 pm -8:00 pm • Chair: Jocelyn Garovoy • John Replogle • Hannah Springer DATE TO BE CONFIRMED Na`alehu Clubhouse, 6:00 pm – 8:00 pm • Chair: John Replogle • Jocelyn Garovoy • Paul Campbell Monday, January 23, 2006 Kona Mayor's Office, 6:00 pm -8:00 pm Our Regular Meeting is in the morning • Chair: Hannah Springer • Jocelyn Garovoy • John Replogle Wednesday, January 25, 2006 (2 Site Meetings) Waimea Community Center, 6:OOpm- 8:OOpm • Chair: Kalani Flores • Hannah Springer • Jocelyn Garovoy Honokaa Gym Annex, 6:OOpm- 8:OOpm • Chair: Kenneth Kaneshiro • Benedict "Ah Lun" Yung • Laura Schuster Thursday, January 26, 2006 Hilo — Hawaii County Councilroom, 25 Aupuni St, 6:OOpm -8:00 pm • Chair: Ruth Walker • Laura Schuster • Benedict "Ah Lun" Yung Friday, January 27, 2006 HOVE Community Center, 5:00 pm- 8:OOpm • Chair: John Replogle • Jocelyn Garovoy • Paul Campbell Monday, January 30, 2006 Kea`au Community Center, 6:OOpm -8:00 pm • Chair: Paul Campbell • John Replogle • Ruth Walker in DATE TO BE CONFIRMED Pahoa Community Center, 6:OOpm- 8:OOpm • Chair: Paul Campbell • John Replogle • Ruth Walker DATE TO BE CONFIRMED Papa`aloa Gym, 6:OOpm -8:00 pm • Chair: Laura Schuster • Kenneth Kaneshiro • Benedict "Ah Lun" Yung RECESS Motion was made by Ms. Hannah Springer to take a recess to allow commission secretary, Cathy to make telephone calls regarding reservations at certain community sites. The motion was second by Mr. Benedict Yung and carried unanimously by voice vote. Recess at 11.20 a.m. Reconvened at 11.44 a.m. Motion was made by Ms. Ruth Walker to consider a district meeting in Laupahoehoe. This motion was second by Ms. Hannah Springer and carried unanimously by voice vote. After discussing having a community meeting in Laupahoehoe, possible dates given were January 27, 2006, February 1, 2006 or February 2, 2006. It was agreed that Commissioner Laura Schuster be the Chairperson at this meeting and Commissioners Kenneth Kaneshiro and Ruth Walker agreed to assist her. Commission Secretary, Cathy will find a community place and will contact Chairperson Laura Schuster and her committee members upon finalizing the date and place. Motion was made by Mr. Kalani Flores to approve the "Survey Form" as amended by deleting Section 214 in paragraph one, at the bottom of the second page, change "Please send suggestions" to "Please Send Completed Forms" and add "For further information contact: Cathy Minor at 961- 8251." This motion was second by Ms. Hannah Springer and carried unanimously by voice vote. Motion was made by Mr. Paul Campbell that the "Criteria Form" that will be attached to the "Survey Form" be deferred until a later date. This motion was second by Ms. Ruth Walker. After a lengthy discussion, the motion was withdrawn by Mr. Paul Campbell who made the motion and second by Ms. Ruth Walker. Motion was made by Ms. Hannah Springer that this "Criteria Form" be created as a "graphic" and /or poster marked clearly as "DRAFT" placed on the wall at each community meeting to be used as a discussion piece to indicate the public what "type" of suggestions this Commission is considering. This motion was second by Mr. Kalani Flores. A vote by a show of hands in support of this motion received 4 ayes and opposed 3, motion carried. RECESS (12:56 pm -12:59 p.m.) Motion was made by Ms. Hannah Springer for approval of materials needed for each community meeting as stated on Page 2, of the "Public Process" outline. This motion was second by Mr. Kalani Flores. Discussed the items listed and it was agreed that four (4) sets each of Maps and "DRAFT" poster of the Criteria Form; Tax Map Key books (if possible to borrow copies from the Office of the Corporation Counsel and Planning Department), and Supply of Survey Forms be brought to the community meetings. Other items needed could be purchased and Department of Finance will reimburse, please keep receipt. No Lap Top Computers are available from the County. Motion carried unanimously by voice vote. Motion was made by Mr. Kalani Flores to have Chairperson John Replogle write a letter to the Mayor Harry Kim, Hawaii County Councilmembers, and our State Legislators informing them of our Commission's upcoming community meetings. This motion was seconded Ms. Hannah Springer. Commissioners discussed and agreed to have Commissioner Jocelyn Garovoy draft the letter for Chair John Replogle to sign. Motion carried unanimously by voice vote. Motion was made by Mr. Kalani Flores for Chair Replogle or his appointed alternative to contact the local media to do a press release on the background of the Commission, it's duties and list of scheduled island -wide community meetings. This motion was seconded by Ms. Hannah Springer and carried unanimously by voice vote. Motion was made by Mr. Kalani Flores to approve all public service information as provided by the County and as keeping within the County's I practices. This motion was second by Ms. Ruth Walker and carried unanimously by voice vote. Ms. Nancy Crawford informed this Commission that she has made contact with Chris Yuen, Planning Director and Daryn Arai of his department and they have agreed to accommodate this Commission with any type of maps we would need for our community meetings, the Planning Department has a copy machine that can duplicate maps into different styles and sizes. Ms. Crawford also made contact with Janet Snyder the media person for the County of Hawaii and she has agreed to do a Press Release for our commission, she would like a written summary on the information our Commission would like publicized. Commission secretary, Cathy has agreed to contact Daryn Arai at Planning and will make arrangements to have Commissioner Hannah Springer meet with him regarding making copies of maps for the community meetings or other alternatives he may have to offer. Commissioner Kalani Flores drafted a sample public announcement and e- mailed it to Commissioner secretary Cathy last week while preparing their assessment criteria forms. Cathy will send this sample to Janet Snyder and she could use this as a foundation to prepare this Commission's press release. ANNOUNCEMENTS The next meeting will be held on Monday, January 23, 206 at 10:00 a.m. at the Department of Liquor, Conference Room, 75 -5722 Hanama Place, Suite 1107, Kailua -Kona, Hawaii 96740. ADJOURNMENT Kenneth Kaneshiro moved to adjourn the meeting; Ruth Walker seconded the motion and all members voted aye. The meeting adjourned at 2:04 p.m. Respectfully submitted, Cathy Minor, Secretary 7