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Home My WebLink About2008-09-08 Public Access, Open Space and Natural Resources Preservation Commission MinutesHAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES - REGULAR SESSION September 8, 2008 Department of Liquor Control Conference Room 75 -5722 Hanama Place, Suite 1107 Kailua -Kona, Hawaii 96740 Present: Chair Hannah Springer Commissioner Bill Gilmartin Commissioner Larry Komata Commissioner Kim Garcia Commissioner Terri Markovich (arrived 10:27 a.m.) Commissioner Sarah Moon Absent: Commissioner E. Kalani Flores Alex Kelepolo, Secretary Others Present: Amy Self, Deputy, Corporation Counsel Harry Yada, Property Manager, Finance Darryl Inaba, Property Specialist Stacie Waltjen, Legal Clerk III Ms. Springer called the meeting to order at 10:00 a.m. Mr. Yada introduced Mr. Darryl Inaba to the Commission. Mr. Inaba recently started as a Property Specialist in the Finance Department. Mr. Inaba introduced himself to the Commission. Mr. Yada stated that Mr. Inaba would be doing a lot of the real property issues; whatever he's not doing, Mr. Inaba will be doing. Statements from the Public on Agenda Items None Approval of Minutes: Ms. Springer stated they will defer the August 11, 2008 minutes to the next meeting. Department of Finance Report Mr. Yada stated he's been told that the 1.2 million check is in the mail regarding the first of the Kawa`a purchase. The County "fronted" the monies from the PONC funds so this will be a reimbursement to the PONC fund from the Legacy Land Program. Mr. Yada stated on August 26, 2008 they took a field trip to Kawa` a, because an appraisal needed to be done regarding the Olson parcels. Mr. Yada stated because of the monies they will be receiving from the Fish and Wildlife, the appraisal they previously did doesn't satisfy the Federal requirements therefore another one has to be done. Mr. Yada coordinated and organized the field trip with the appraiser and a consultant from Townscape, Inc. Mr. Yada stated a few weeks prior, an altercation occurred down at Kawa`a, that required police to go down there. Mr. Yada stated he was concerned that they were possibly walking into a "situation." This was discussed at their organizational meeting. Upon their discussion, it was decided to send a courtesy letter to Abel, the unofficial "konohiki" at Kawa`a, to inform him that they were coming down for a site visit. Mr. Yada stated when they arrived at Kawa`a, they were greeted by a group of approximately 30 people. Mr. Yada stated there was an independent TV camera guy present ... if they were interested in seeing the video clip, they could go to bigislandvideonews.com. Mr. Yada stated he thought some people thought they were there to "evict" Abel. Mr. Yada stated they went through the Sea Mountain end. They walked down the trail and they went down to Honu`apo and viewed what they could. Mr. Yada stated the appraiser thought he had enough to do his appraisal. Mr. Yada stated if there is no clear title to a property, they won't buy it. Mr. Yada stated they do a title report on the property prior to buying it. Ms. Springer asked about the situation with Hilea with Stan Roehrig representing some of the families. Mr. Yada stated the County had an agreement with Stan's clients that we would work together. The County would develop separately some kind of Memorandum of Agreement of them caretaking some of the sites; that would be the objective. Mr. Gilmartin asked if we had any Legacy Land requests pending for the next Kawa`a purchase. Mr. Yada stated we got granted another $1.5 million for the Olson purchase. That's already been approved. Copies of the application with instructions from the Legacy Land website were given to the Commissioners for their review and files. Mr. Yada stated in looking at their instructions regarding any missing required information or inaccurate information may result in a rejection of the application. Mr. Yada stated in the package checklist of the items they would need to have submitted with their application, the very first one is a letter from the current owner acknowledging project indicating willingness to sell. So, for them, that is a very significant issue because they don't want to waste their time and money for something that will not happen. 2 Office of Corporation Counsel's Report None Chairperson's report None Unfinished. Business • Updating the 2008 comprehensive list. Ms. Springer thanked Ms. Garcia for alphabetizing the list of lands. Break at 10:26 a.m. Back on at 10:38 a.m. Upon further discussion, the Commission decided the Comprehensive list will be presented in an alphabetized format and it will be called: Comprehensive list of all properties submitted by the public. New business Discussion and consideration regarding other information required to evaluate properties. The Commission looked at the Suggestion Forms so they can see what it is that the public was submitting to the Commission and how that gets translated into the evaluation of the properties. The Commission looked at Appendix 5 of the 2007 report which was the blank Suggestion Form ... the public is responsible for filling it out. The Commission felt that the public should be responsible in completely filling out the Suggestion Form and to give as much accurate information as possible. Ms. Self advised the Commission to wait until bullet number 5 under New Business to discuss the possibility of changing the language in the Suggestion Form. Ms. Garcia stated they should consider taking out Block 1 on page 2 of the 2007 Assessment Form and possibly add it to the Suggestion Form. Discussion and consideration of Alphabetized comprehensive listings of lands. Discussion of the Public Access Open Space Commission's authority and role pursuing recommended properties. W The Commission looked at Appendix 7 of the 2007 annual report and considered how they will set up the table for the Comprehensive List. First column: List of properties alphabetized Second column: TMK Number Third column: Significance Fourth column: Anticipated Use Fifth column: Reason for Suggestion Sixth column: Recommended County Action Break at11: 37a. m. Back on at 11: 47a. m. Discussion and consideration of 4 submittals previously submitted. The Commissioners discussed and scored the four properties regarding Communication Numbers 08 -009, 07 -069, 07 -066 and 07 -065. 1. Puako Forest project = 69 average score 2. Multiple beaches below Ocean View = 27 average score 3. Entire coastline of Hawaii Island = Criteria is too large on scale The Commission will not score the Punalu`u suggestion form since a Resolution has already passed. Break for lunch: 12: 26 p. m. Back on: 1: 30 p.m. Discussion and consideration to identify sites for field visits. The Commission agreed that they would go on a site visit on September 22, 2008 to site /field visits to Pa`o`o, Kukuipahu- Ha`ena Corridor, Mahukona Historical Area, Kaiholena, `O`oma II, Puapua`a. They will have a short meeting in Kona at the Liquor Conference room prior to leaving for their site visit. Discussion and update of the Public Open Space alliance. Ms. Garcia stated they had a meeting in Waimea with approximately 20 people in attendance. A representative from DLNR was present. They worked on their mission statement, organized 3 committees and discussed electing board of directors. Next meeting is in October and they plan to meet every other month. Adjourn: 3: 35 p. m. 2