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Home My WebLink About2010-03-29 Public Access, Open Space and Natural Resources Preservation Commission MinutesHAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES - REGULAR SESSION March 29, 2010 Department of Liquor Control Conference Room 101 Aupuni Street, Suite 230 Hilo, Hawaii 96720 Present: Chair E. Kalani Flores Vice -Chair Sarah Moon Commissioner Kim Garcia Commissioner Steven Hirakami Commissioner Larry Komata Commissioner Terri Markovich (arrived at 10:17 a.m) Absent: Commissioner Bill Gilmartin Commissioner Hannah Springer Ken Van Bergen, Property Manager, Finance Others Present: Amy Self, Deputy Corporation Counsel Alexandra Kelepolo, Clerk III, Finance CALL TO ORDER The meeting was called to order by Chair E. Kalani Flores at 10:11 a.m. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS None. APPROVAL OF MINUTES Motion: Vice -Chair Moon moved for the approval of the minutes of January 11, 2010. Seconded by Commissioner Markovich; all members voted aye, motion carried. WRITTEN COMMUNICATION Communication No. 10 -001: Letter to Chair Yoshimoto and Council Members, from Mayor Kenoi regarding Mr. Kenoi's comments and recommendations on the 2009 Annual Report from the Public Access, Open Space and Natural Resources Preservation Commission (PONC) Communication No. 10 -002: Memo dated 2/18/10 from Lincoln S.T. Ashida, Corporation Counsel, re: Reminder on Political Campaign Restrictions for all County Officers and Employees -1- Communication No. 10 -003: Letter dated 2/22/10 to Chair J Yoshimoto and Council Members, from Mayor Kenoi regarding nomination of Ms. Wilma Matsumura to PONC for Council District 2 Mr. Flores questioned Ms. Matsumura's term which notes that it will expire on December 31, 2015. Ms. Self mentioned that Council Chair J Yoshimoto will be notified to clarify her term expiration date. Mr. Hirakami noted that he found an error on page 2 of the approved January 11, 2010 minutes which should be changed to 6,54 1,000. 00 million. Ms. Self noted that since this was just a typo it would be okay to make the change. DEPARTMENT OF FINANCE REPORT • Property Manager Ken Van Bergen to discuss with the Commission the status of negotiations for the purchase of the Kingman properties in North Kona; Tax Map Keys: (3) 7 -7- 08:20, 31 & 100 Mr. Van Bergen was not present at this meeting; therefore no report was given. OFFICE OF THE CORPORATION COUNSEL'S REPORT Ms. Self reported that she is currently drafting a legal opinion at the request of Council Member Brenda Ford at the last Finance Committee meeting regarding the Kingman property. She is currently reviewing the County Code and minutes to determine whether land purchased with 2% monies can have public utilities on the property, i.e. fire station or police station since these funds cannot be used for anything else other than acquisition. Mr. Hirakami noted that he had asked Mr. Van Bergen on whether the County could acquire a specific part of the land for public access, develop a portion and use the monies to replenish the 2% fund to maximize the purchase. Ms. Self replied that unfortunately this is a legal issue since it's up to the Council. She then mentioned that Mr. Van Bergen suggested that we use the 2% monies for the lands that are going to be left open for parks and preservation of cultural sites and the rest could be purchased by refunding the 2% fund for the amount of money it takes to put up a police or fire station. Of course, Ms. Self noted that the cleaner way to do it would be to subdivide the land, use the monies from CIP to purchase the park and preserve the rest of the property for open space. CHAIRPERSON'S REPORT Mr. Flores had nothing to report; however he acknowledged Ms. Garcia and Mr. Komata for extending their term and all their hard work, time and commitment that they put into the Commission. -2- NEW BUSINESS • Commissioners to report on community public regional meetings Ms. Garcia reported that she volunteered to go to the Ka`u Community Development Plan Action Committee (CDP) meeting but was advised that due to current situations it wasn't a good time. Instead she represented the Commission at the Finance Committee (FC) meeting on Tuesday, February 2, 2010 which began at 9:00 a.m. (Ms. Garcia then summarized to the Commission her discussion with the Council Members at the FC meeting) (the commissioners went into discussion regarding Ms. Garcia's summary) Ms. Markovich reported that she is still waiting for the Hamakua CDP to be formed and will be following up with the Waipi`o Community Association when they have their next meeting. Ms. Moon reported that she and Mr. Hirakami attended the Puna CDP meeting on March 18th and provided the 2009 Annual Report along with a map of Puna properties and suggestion forms for the public. Their presentation outlined what the Commission is about and how the process of prioritizing the lands works. There was some public present so hopefully they will submit suggestion forms for this year. Mr. Flores reported that he attended the North Kohala CDP meeting on March 8th and provided information for the committee and the public. He highlighted the properties that were purchased and the upcoming purchases in North Kohala and noted how some of their goals in their action plan may be fulfilled. In addition he also mentioned how the community groups and their support and effort were a big reason those properties ranked high on the list. Mr. Flores thanked the commissioners for attending these CDP meetings and Ms. Self added that they all did a great job. • Commissioners to review and revise the Commissions' Rules of Practice and Procedure (the commissioners went into discussion regarding the review and revision of the Commissions' Rules of Practice and Procedure) Motion: Commissioner Markovich moved to accept the revisions as noted. Seconded by Vice -Chair Moon; all members voted aye, motion carried. -3- Commissioners to identify and compile a directory of: ➢ Funding sources for land /entitlement acquisitions; ➢ Funding sources for land maintenance and management; ➢ Potential partnerships with other governmental agencies, non - profit organizations, and private entities for land /entitlement acquisitions; & ➢ Partnerships with non - profit organizations, community groups, and volunteer organizations to provide maintenance and management for acquired properties Ms. Garcia spoke in regards to funding sources for land maintenance and management, and told the Commission that "by incorporating creative grant funding we start the 'funding stream "for perpetual maintenance." This could be found through organizational sponsorship, foundation, state, federal, grassroots and faith based grants. (the commissioners went into discussion) Mr. Flores asked the commissioners if anyone would like to be on the ad -hoc committee to update and /or add to the previous list of potential funding programs and grant sources. (Ms. Garcia provided a list to the Commission that she compiled of funding sources for land/entitlement acquisitions and land maintenance and management) Ms. Moon suggested that once the lists have been compiled by Ms. Kelepolo, she can work with the new commissioner, Ms. Wilma Matsumura on reviewing and updating the information. Mr. Flores suggested that they hold this item over to the next meeting. ANNOUNCEMENTS The next meeting is scheduled for Monday, June 21, 2010 at 10:00 a.m. in the Department of Liquor Control Conference Room, at 75 -5722 Hanama Place, Suite 1107, Kailua -Kona, Hawaii. ADJOURNMENT Motion: Commissioner Markovich moved to adjourn the meeting. Seconded by Commissioner Garcia; all members voted aye, motion carried. Chair Flores adjourned the meeting at 11:48 a.m. Respectfully submitted, A*A�Af V� �__ �_ Alexandra Kelepolo, Clerk III