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Home My WebLink About2011-08-24 Redistricting Commission Agenda RENE SIRACUSA oJNtr OF yew, VALERIE POINDEXTER Chairman •• ��,�,j,:, JEFFREY MELROSE JOHN"MIKE"MIDDLESWORTH DRU MAMO KANUHA *: '# PATRICK KAHAWAIOLA`A Nice Chair LINDA UGALDE ° °i• CRAIG"BO"KAHUI ,rE OF•H�� JOSEPH CARVALHO 2011 HAWAII COUNTY REDISTRICTING COMMISSION MEETING AGENDA Wednesday,August 24, 2011 1:30 p.m. Council Chambers 25 Aupuni Street Hilo, Hawaii 96720 6rh Session ORDER OF BUSINESS ROLL CALL INTRODUCTION OF GUESTS STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS (Testimony will be taken only on items on the agenda and will be limited to three minutes per item.) APPROVAL OF MINUTES August 11, 2011 COMMUNICATIONS COMM. 32: UPDATE ON STATUS OF ESRI SOFTWARE AND HELP RESOURCES From Commission Chair Rene Siracusa, dated August 17, 2011, regarding update on status of Esri software and help resources. COMM. 33: FUTURE GROWTH PROJECTIONS From Commission Chair Rene Siracusa, dated August 17, 2011, regarding response to Commissioner's request for growth projections for County of Hawaii. COMM. 33.1: From Public Works Director Warren Lee, dated August 15, 2011, transmitting a response to Michael Udovic's request for information on growth projections. Hawai`i County is an Equal Opportunity Provider and Employer 2011 Redistricting Commission—6t' Page 2 August 24,2011 COMM. 34: CONVENING A REDISTRICTING COMMISSION MEETING IN KONA From Commission Secretary Karen Eoff, dated August 17, 2011, in response to request from Commissioners to investigate possible dates and costs associated with convening a regular Commission meeting at the West Hawaii Civic Center in Kona. COMM. 34.1: From Out of the Sea Media providing an estimate regarding technical support for the West Hawaii Civic Center. ORDER OF THE DAY COMM. 35: REVIEW AND DISCUSSION OF REDISTRICTING PLANS/MAPS From Commission Chair Ren6 Siracusa, dated August 16, 2011, requesting the Commission's review of submitted Redistricting Plans, and begin the process for elimination of Plans. COMM. 35.1: From County Clerk Jamae K. K. Kawauchi, dated August 16, 2011, transmitting Plans 1 through 5, and Plan 17, created by Elections Division at the request of the Redistricting Commission (Maps attached). COMM. 35.2: From Commission Chair Ren6 Siracusa, dated August 16, 2011, requesting further review of previously submitted Plans 6 through 11. COMM. 35.3: From Commission Chair Ren6 Siracusa, dated August 16, 2011, transmitting Plans 12-16 (Maps attached). UNFINISHED BUSINESS REPORTS REFERRALS FOR EXECUTIVE SESSION ADJOURNMENT 2011 Redistricting Commission—6t' Page 3 August 24,2011 The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 323-4264 by August 22, 2011. Relay users please call 711-323-4264 to contact our office. Public Attendance via Videoconference: Videoconferencing is available at the following locations: • Kona Council Office, West Hawaii Civic Center, 74-5044 Ane Keohokalole Highway, Building A • Waimea Council Office, Holomua Center, 64-1067 Mamalahoa Highway, Suite 5 If for technical or other unanticipated circumstances the video connection cannot be made and/or is disrupted, the scheduled meeting will continue. Submitting Testimony: Those wishing to testify in person must register with the Commission Secretary. Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Testimony may also be submitted: (1)by mail to Karen Eoff, County Council Office, West Hawaii Civic Center Building A, 74-5044 Ane Keohokalole Highway, Kailua-Kona Hawaii 96740; (2)by facsimile to (808) 329-4786; or(3)by e-mail to keoff @co.hawaii.hi.us. Please submit separate testimony for each item. Copies will be distributed at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be made a part of the public record. 2011 Redistricting Commission—6t' Page 4 August 24,2011 How to view a map: 1. Go to the County Redistricting website: http://co.hawaii.hi.us/council/reapp/index.htm 2. Click on"Maps" Folder 3. Click on"Online Plans" Folder 4. Choose "Plan" 5. Save Plan (file) to desktop 6. Login to https:Hredistricting.hawaii.gov/ (Note: first-time users must create a user name and password) 7. Choose Template Plan (Hawai`i Council)Hit OK 8. Click on"File" (top left) 9. Click on"Open Local" Folder 10. Select Plan (file)from your desktop 11. Open Plan (file) How to create a map: (note:Mae users-requires Safari to access software) 1. Read ESRI tutorial materials to get familiar with the software. 2. Using the ESRI software, create an account for yourself. 3. After logging in, click the "Create" tab to begin work on your plan. Save often. 4. Once your plan is completed (and verified using the ESRI online tools in conjunction with the published committee guidelines), save a local copy to your computer. To save a local copy: Click the "File" tab (next to the "Create" tab) Locate and click the button labeled "Save Local." Make sure the navigator window is opened to your local Desktop. Give your plan a name, then click "Save." To submit your Plan to Redistricting Commission to review: Locate the file on your Desktop. (Close or minimize the ESRI software loaded in your browser). The file will have a plan extension (e.g. MyPlan.plan). Open your email program and create a new email message to HCRC2011 @co.hawaii.hi.us. Using the email program's attachment feature, attach your .plan file to the email and send.