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HomeMy WebLinkAbout2011-04-18 Public Access, Open Space and Natural Resources Preservation Commission Minutes HAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION MINUTES-REGULAR SESSION April 18, 2011 Department of Liquor Control Conference Room 101 Aupuni Street, Suite 230 Hilo20 Present: Chair Sarah Moon Vice-Chair Terri Markovich Commissioner Searle Grace Commissioner Steven Hirakami Commissioner Wilma Matsumura Others Present: Ken Van Bergen, Property Manager, Finance Alexandra Kelepolo, Clerk III, Finance Amy Self, Deputy Corporation Counsel CALL TO ORDER The meeting was called to order by Chair Sarah Moon at 10:11 a.m. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS None. APPROVAL OF MINUTES Ms. Moon noted that finish reviewing suggestion forms and start annual report by assigning segments to commissioners. Motion: Vice-Chair Markovich moved to approve the minutes of February 14, 2011 with corrections cited. Seconded by Commissioner Matsumura; all members voted aye, motion carried. WRITTEN COMMUNICATION Communication No. 11-001: Letter dated February 17, 2011 to Council Chair Dominic Yagong and from Mayor Billy Kenoi, re: Nomination of Gail Byrne to the Public Access, Open Space and Natural Resources Preservation Commission Ms. Moon told the commissioners that she had the pleasure of meeting Ms. Gail Byrne and she will be a great asset to the Commission. - 1 - Communication No. 11-002: Letter dated February 24, 2011 to Council Chair Dominic Yagong and transmittal of the 2010 Annual Report to the Mayor for PONC (the commissioners went into discussion) Ms. Moon noted that both communications will be filed. DEPARTMENT OF FINANCE REPORT Mr. Van Bergen reported itle Guaranty since escrow was opened last week as well as the Department of Land and Natural Resources for the State and Federal grant requirements. In addition, we are also working with the Kingman Trust representative and Parks & Recreation to the owner would sell it to the County and turn it over turnkey. We would pay the appraised price and a portion of that would be kept in escrow to clean up the property, add parking, etc. w. Mr. rd court date set for June 23 and Corporation Counsel can answer specific questions on that if necessary. The court case is for removal and eviction and moving forward title is being cleaned up. Mr. Hirakami asked between the Kingman Trust land and the Kw properties how much money are we talking about. Mr. Van Bergen replied that the two Kingman parcels (20 & 31) appraised at 3.2 million and the portion from the 2% fund for Kw would be 1.4 million totaling approximately 4.6 million of which Kw would take precedence since we have matching funds. We will continue to negotiate for the Kingman parcels. Ms. Self asked if Mr. Olson will be able to meet the deadlines for the grants to clear title. Mr. Van Bergen replied that they are very aware of the deadlines and we just have to see what happens. Mr. anymore. Mr. Van Bergen replied most likely no. Ms. Self had nothing to report. Ms. Moon had nothing to report but had a question for Ms. Self. Ms. Moon asked Ms. Self how far a commissioner can communicate with someone who wants to submit a suggestion form, and is it okay to role as a commissioner is to look at every suggestion form and rank them with the criteria form that they have. She added that they should encourage people to submit a suggestion form and just remember that it is not in their place as commissioners to say one way or the other about whether a particular property will rank high, mainly just tell them the process. - 2 - NEW BUSINESS Report from commissioners who attended the various Community Development Plan (CDP) Committee meetings in respective districts Ms. Moon reported that she attended the Kona CDP meeting with Ms. Matsumura in Kona along with Ms. Kelepolo who provided hand-outs for the public. There were a few questions in regards to maintenance that was addressed by Ms. Moon. Mr. Hirakami reported that he attended the Puna CDP meeting and noted that Ms. Self was present to answer some questions. He commented that they were very pleased with the information as he There were questions in regards the Commission looks at when making their consideration. Ms. Markovich reported that she attended the CDP meeting as it was very interesting and since they have a very active community group involved in the maintenance and stewardship. area, maybe a public service announcement could be done sometime in early May to network with Planning Department (PD) and Envision Downtown (ED) 2025. Ms. Self told her that she may want to set something up with Downtown Improvement Association since they work closely with PD. Also the contact person for ED 2025 would be Susan Gagorik at PD. Commissioners to review and revise the Assessment Criteria Form and discuss the scoring mechanism on how they base their assessment (the commissioners went into discussion) Motion: Commissioner Matsumura moved that we modify the scoring criteria at the top of page 2 to read: 0 equals does not meet, 1 and 2 would remain the same, 3 would equal meets and 4 would equal exceeds criteria. She re-stated the motion to read: 0 - does not meet criteria 1 - unknown, (needs more assessment/research) 2 somewhat (site only partially meets criteria) 3 - meets criteria 4 - exceeds criteria Seconded by Vice-Chair Markovich. (discussion by commissioners) Motion: Commissioner Matsumura amended her original motion to adjust the total scores for each section. Total of 20 for Criteria 1, total of 16 for Criteria 2 and total of 12 for Criteria 3. Seconded by Commissioner Hirakami; all members voted aye, motion carried. - 3 - Chair Moon asked if there was any more discussion on the original motion. All members voted aye, motion carried. Discuss proposed bill to amend Chapter 2, Article 42, Hawaii County Code 1983 (2005 Edition), Sections 2-217 and 2-218 relating to the Public Access, Open Space and Natural Resources Preservation Fund (the commissioners went into discussion) Recess: 12:05 p.m. Reconvened: 12:31 p.m. (the commissioners continued their discussion) Motion: Commissioner Hirakami moved to accept the general statements made to the Finance Committee meeting tomorrow remotely or in person by Sarah Moon by representing this Commission. Seconded by Vice-Chair Markovich; all members voted aye, motion carried. ANNOUNCEMENTS The next meeting is scheduled for Monday, June 13, 2011, 10:00 a.m., at the Department of Liquor Control Meeting Room at the West Civic Center, 74-5044 Ane Keohokalole Highway, Building nd B, 2 Floor, Kailua-Konai 96740. ADJOURNMENT Motion: Vice-Chair moved to adjourn the meeting. Seconded by Commissioner Hirakami; all members voted aye, motion carried. Chair Moon adjourned the meeting at 12:58 p.m. Respectfully submitted, Alexandra Kelepolo, Clerk III - 4 -