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Home My WebLink About9.9.11 Redistricting Commission Meeting Agenda RENÉ SIRACUSA VALERIE POINDEXTER Chairman JEFFREY MELROSE JOHN ÐMIKEÑ MIDDLESWORTH ‘ DRU MAMO KANUHA PATRICK KAHAWAIOLAA Vice Chair LINDA UGALDE CRAIG ÐBOÑ KAHUI JOSEPH CARVALHO 2011 HAWAI‘I COUNTY REDISTRICTING COMMISSION MEETING AGENDA Friday, September 9, 2011 10:00 a.m. Council Chambers 25 Aupuni Street Hilo, HawaiÒi 96720 th 7 Session ORDER OF BUSINESS ROLL CALL INTRODUCTION OF GUESTS STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS (Testimony will be taken only on items on the agenda and will be limited to three minutes per item.) APPROVAL OF MINUTES August 24, 2011 COMMUNICATIONS COMM. 36: UPDATE ON POPULATION EXTRACTIONS AND ESRI SOFTWARE From Commission Chair René Siracusa, dated September 1, 2011, requesting an update on the status of the population extractions for the County of HawaiÒi. COMM. 36.1 From Royce Jones, HawaiÒi-Pacific Islands Region Manager of Esri, dated September 1, 2011, regarding completed population extractions County of HawaiÒi, the status of updating the Esri Software, and selection of extraction model to be used for final population numbers. COMM. 37: DEADLINE FOR SUBMISSION OF DRAFT PLAN From Commission Chair René Siracusa, dated September 1, 2011, requesting discussion on the deadline for submission of a Draft Redistricting Plan. Hawai‘i County is an Equal Opportunity Provider and Employer th 2011 Redistricting Commission Î 7 Page 2 September 9, 2011 COMM. 38: SETTING THE SCHEDULE FOR REDISTRICTING MEETINGS From Commission Chair René Siracusa, dated September 1, 2011, requesting discussion on scheduling meetings of the Redistricting Commission through the remainder of the year. COMM. 39: PROCEDURE FOR PUBLIC HEARINGS From Commission Chair René Siracusa, dated September 1, 2011, requesting discussion on the procedure for conducting public hearings of the County of HawaiÒi Redistricting Commission. ORDER OF THE DAY COMM. 40: REVIEW AND DISCUSSION OF REDISTRICTING PLANS/MAPS From Commission Chair René Siracusa, dated September 1, 2011, requesting the CommissionÓs review of Redistricting Plans/Maps that have been submitted, and continue the formal process for elimination of Plans. This discussion will include Plans previously received, as well as Plan_18 and Plan_19, which were received by the posting date of this agenda, September 1, 2011. UNFINISHED BUSINESS REPORTS REFERRALS FOR EXECUTIVE SESSION ADJOURNMENT th 2011 Redistricting Commission Î 7 Page 3 September 9, 2011 The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 323-4264 by Septembe call 711-323-4264 to contact our office. Notice is hereby given that pursuant to HawaiÒi Revised Statutes £92-3.5, the HawaiÒi County Redistricting Commission will be conducting its September 9, 2011 meeting via videoconference. Commission Members will be present at the following locations: County Council Room, HawaiÒi County Building, 25 Aupuni Street, Kona Council Office, West HawaiÒi Civic Center, 74-5044 Ane Keohlole Highway, Building A. Public Attendance via Videoconference is available at the above locations and at the Waimea Council Office, Holomua Center, 64-1067 Mmalahoa Highway, Suite 5, until 4:30 p.m. or later in the event that public witness testimony has not been completed. If for technical or other unanticipated circumstances the audio stream between Hilo and Kona is lost for more than a short period of time, the meeting will be terminated. If for technical or other unanticipated circumstances the audio stream between Hilo Waimea and Kona is lost for more than a short period of time, the meeting will b Submitting Testimony : Those wishing to testify in person must register with the Commission fourteen (14) Secretary. Those submitting written testimony at the meeting should bring copies for distribution. Testimony may also be submitted: (1) by mail to Karen Eoff, County Council Office, West HawaiÒi Civic Center Building A, 74-5044 Ane Keohoklole Highway, Kailua-Kona HawaiÒi Please submit 96740; (2) by facsimile to (808) 329-4786; or (3) by e-mail to keoff@co.hawaii.hi.us. separate testimony for each item . Copies will be distributed at the meeting only if they are received before 12:00 noon on the business day prior to the meeting . All oral and written testimony will be made a part of the public record. th 2011 Redistricting Commission Î 7 Page 4 September 9, 2011 How to view a map: 1. Go to the County Redistricting website: http://co.hawaii.hi.us/council/reapp/index.htm 2. Click on ÐMapsÑ Folder 3. Click on ÐOnline PlansÑ Folder 4. Choose ÐPlanÑ 5. Save Plan (file) to desktop 6. Login to https://redistricting.hawaii.gov/ (Note: first-time users must create a user name and password) 7. Choose Template Plan (HawaiÒi Council) Hit OK 8. Click on ÐFileÑ (top left) 9. Click on ÐOpen LocalÑ Folder 10. Select Plan (file) from your desktop 11. Open Plan (file) How to create a map: (note: Mac users - requires Safari to access software) 1. Read ESRI tutorial materials to get familiar with the software. 2. Using the ESRI software, create an account for yourself. 3. After logging in, click the "Create" tab to begin work on your plan. Save often. 4. Once your plan is completed (and verified using the ESRI online tools in conjunction with the published committee guidelines), save a local copy to your computer. To save a local copy: Click the "File" tab (next to the "Create" tab) Locate and click the button labeled "Save Local." Make sure the navigator window is opened to your local Desktop. Give your plan a name, then click "Save." To submit your Plan to Redistricting Commission to review: Locate the file on your Desktop. (Close or minimize the ESRI software loaded in your browser). The file will have a plan extension (e.g. MyPlan.plan). Open your email program and create a new email message to HCRC2011@co.hawaii.hi.us. Using the email program's attachment feature, attach your .plan file to the email and send.