HomeMy WebLinkAboutRequirement Contested CaseCOUNTY OF HAWAII
PLANNING DEPARTMENT
Requirement to Inform Surrounding Property Owners and Lessees
of Contested Case Procedure
These requirements are prepared in accordance with the Planning Commission's Rules of
Practice and Procedure, Rule 4. Contested Case Procedure, effective February 17, 1997. Rule 4.
Contested Case Procedure affects "all cases where the action of the Commission is the final
action of a County official or agency, prior to the opportunity for appeal to Circuit Court,
whenever it is required. It shall therefore be followed in all cases where statutes provide for
direct appeal from the Commission to Circuit Court." Applications affected by Rule 4 include
Special Permits, Shoreline Setback Variances, Special Management Area (SMA)Use Permits
and Use Permits.
First Notice
Within (10) days after filing an application with the Planning Department or Planning
Commission,you are required to serve notice of your application on surrounding property
owners and lessees of record, in accordance with the Hawaii County Zoning Code,
Section 25-2-4.
Second Notice
Special Permit Applications: You are required to serve a second notice to surrounding owners
and lessees of record within ten (10) days after receiving notice from the director of the date of
the scheduled hearing but not less than ten (10) days prior to the date of the scheduled hearing.
Shoreline Setback Variance Applications: You are required to serve a second notice within ten
10) days after receiving notice from the director of the date of the scheduled hearing but not less
than fourteen (14) days prior to the date of the scheduled hearing.
SMA Use Permit Applications: You are required to serve a second notice within ten (10) days
after receiving notice from the director of the date of the scheduled hearing but not less than
twenty (20) days prior to the date of the scheduled hearing.
Use Permit Applications: You are required to serve a second notice within ten (10) days after
receiving notice from the director of the date of the scheduled hearing but not less than ten (10)
days prior to the date of the scheduled hearing.
Both notices shall include the following information:
1. Name of the applicant;
2.Precise location of the property involved, including tax map key identification,
location map and site plan;
3. Nature of the application and the proposed use of the property;
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4.Date on which the application was filed with the director or the commission;
5.Inform the landowner and lessee that they have a right to submit a written request
for a contested case procedure. Should they seek to intervene as a party, they
shall file a written request on the attached form, "Petition for Standing in
Contested Case Hearing." You should include this form in both notices to the
landowners and lessees. The request shall be filed with the Planning Commission
at Aupuni Center, 101 Pauahi Street, Suite 3, Hilo, Hawaii 96720; and
accompanied by a filing fee of$100 payable to the Director of Finance. The
required information shall be submitted no later than seven (7) calendar days,
prior to the Commission's first scheduled public hearing to consider the
application;
6.Inform the landowner and lessee that should they choose not to submit a written
request for a contested case procedure, they may express their support/opposition
in writing or by oral testimony at the Planning Commission public hearing to be
scheduled; and
7.Contact name and phone number should there be any questions.
In addition, the second notice shall include the date, time and place that the scheduled public
hearing will be held to consider the application.
Who Should Be Notified?
When the building site is located within the State Land Use Urban or Rural District, notice shall
be served to owners and lessees of record within three hundred feet(300') of the perimeter
boundary of the building site.
When the building site is located within the State Land Use Agricultural District, notice shall be
served to owners and lessees of record within five hundred feet(500') of the perimeter boundary
of the building site. Except that if the surrounding properties are located within either the State
Land Use Urban or Rural District, notice shall be served to owners and lessees of record within
three hundred feet(300') of the perimeter boundary of the building site.
Data available from the real property tax office shall be utilized in determining the names and
addresses of the affected owners and lessees of record. The applicant shall also provide notice to
such other owners and lessees of record when the applicant has actual knowledge of such names
or as informed by the Planning Director or Planning Commission.
Proof of service for the first notice on owners and lessees of record may be submitted
concurrently with or shortly after filing the subject application. Proof of service for the second
notice shall be submitted to the Planning Commission prior to the date of public hearing. Proof
may consist of certified mail receipts, affidavits, declarations or the like. The list of names,
addresses and tax map keys of those individuals notified shall also be submitted.
Should you have any questions, please contact the Planning Department at 961-8288.
Attachment- Appendix A
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