HomeMy WebLinkAboutKVDC Design Review Application
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What is the EPIC system?
The EPIC system is an electronic submittal system only. What does this mean? EPIC replaces the
process of mailing/dropping off your completed paper application and fee to the Planning Department; it
does not replace the process of filling out the application form. Applicants will still need to download
the appropriate Planning Department application form from our website
(www.planning.hawaiicounty.gov), fill it out, and collect any supporting documents prior to submittal.
How does EPIC affect the application submittal process?
With the launch of the EPIC system, the Planning Department is no longer accepting paper applications.
All application submittals and payments must be completed through EPIC.
I’ve filled out the application and collected my supporting documents. Now what?
x Save your application and documents in PDF form.
x Create your user account in EPIC. Visit www.planning.hawaiicounty.gov and click on the
Electronic Processing and Information Center banner. <RXZLOOEHUHGLUHFWHGWR(3,&ދV
Customer Self-Service (CSS) portal, where you may create a new user account.
x Once your account is created, select the application you wish to apply for. During the submittal
process:
o When prompted to Add Contacts, you may add any person/company as a Contact so long as that Contact has their own EPIC user account. Contacts will be able to view your application and any documents associated with your submittal. As some applications may contain personal financial information, please do not add contacts whom you do not wish to be able to access this information.
o When prompted to Add Attachments, please upload your PDF file(s).
Where do I find out more information about the EPIC system and how to use it?
x How-to videos for navigating the EPIC system are available online.
o Visit www.planning.hawaiicounty.gov
o Click on the Electronic Processing and Information Center banner
o On EPIC’s welcome page, click Help and scroll through the drop-down menu to view the
list of available how-to videos
x Need more help? Please contact us:
o HILO Main line: (808) 961-8288
o KONA Main line: (808) 323-4770
o Email: planning@hawaiicounty.gov
APPLICATIONFORDESIGNREVIEW
KAILUAVILLAGEDESIGNCOMMISSION
COUNTYOFHAWAII
PLANNINGDEPARTMENT
APPLICANT:
APPLICANT’SSIGNATURE: DATE:
ADDRESS:
TELEPHONENUMBER:
APPLICANT’SINTEREST,ifnotrecordedowner:
RECORDEDOWNER:
OWNER’SSIGNATURE: DATE:
ADDRESS:
TELEPHONENUMBER:
PROPOSEDUSE:
TAXMAPKEY: LANDAREA:
STREETADDRESSOFPROPERTY:
STATELANDUSEDISTRICT: COUNTYZONING:
Thisapplicationmustbeaccompaniedbyonesetofpresentationsize (recommended24”x36”)andelevensets
ofreducedsize (recommendedeither11”x17”or8-1/2”x11”)ofthesiteplandrawings (sameinformationas
requiredforPlanApprovalapplication;seeattached). ForpresentationtotheKailuaVillageDesignCommission,
theapplicantsshouldmakecertainthatthefollowingarealsoclearlydepictedinthesubmitteddrawings:
1) SiteplanshowingTMKparcelboundaries,andshowingexistingandproposedbuildinglocations;
2) Buildingelevationsshowingthearchitecturaldesignofthebuildingexteriors, depictingordescribing
proposedexteriorcolorsandmaterials. Notationofgroundelevationwithcontourlinesorselectedspot
elevationsisrecommended. Earthtonecolorsarerecommended. Colorsamplesshouldbeprovided. If
reasonableandappropriate,samplesofexteriorbuildingmaterialsmaybeprovided;and
3) Location,design,andcolorsofproposedsign(s),ifany.
Allsubmitteddrawingsandsamplesofcolors/materialswillnotbereturned.
coh33\planning\public\Forms &References\E-Forms\2010UpdatedForms\KVDCDesignReviewApp.doc
Rev.12/14/11
KAILUAVILLAGEDESIGNCOMMISSION
DESIGNREVIEWPROCESSFORPROJECTSWITHIN
THEKAILUAVILLAGESPECIALDISTRICT
ProposedprojectswithintheKailuaVillageSpecialDistrictthatrequirePlanApprovalwill
requiretheKailuaVillageDesignCommission (KVDC)reviewandrecommendations.
TheKVDC’srecommendationsareforwardedtothePlanningDirectorforconsideration
duringthereviewofsubsequentlanduseapprovals,includingPlanApproval. FinalPlan
ApprovalmustoccurpriortoBuildingPermitapproval.
TheKVDCprovidesarchitecturalanddesignreviewofprojectswithintheKailuaVillage
SpecialDistrictwhenanapplicationrequiringPlanApprovalissubmittedtothePlanning
Department,pursuanttoSection25-7-4oftheHawaiiCountyZoningCode.SeeSection
25-2-72oftheZoningCodefortherequirementsforanapplicationforPlanApproval.
PlanApprovalisrequiredforanynewstructureordevelopment oranyadditiontoan
existingstructureordevelopmentinalldistrictsexcepttheRS, RA, FA, A,andIAdistricts,
andexceptfortheconstructionofonesinglefamilydwellingandanyaccessorybuildings
perlot.
ViewtheHawaiiCountywebsiteontheinternettoobtaininformation:
PlanApprovalApplicationisavailableat: http://co.hawaii.hi.us/forms/planforms.html
ZoningCodeinformationisavailableat: http://co.hawaii.hi.us/planning/rules.htm
AlloraportionoftheTaxMapKeyPlatsidentifiedbelowarewithintheKailuaVillage
District. CallthePlanningDepartment (tel.327-3510)tofindoutifyourprojectisinthe
KailuaVillageDistrict:
7-4-08;7-4-10;7-4-15;
7-5-03;7-5-04;7-5-05;7-5-06;7-5-07;7-5-08;7-5-09;7-5-10;
7-5-17;7-5-18;7-5-22;7-5-23;7-5-26;7-5-30;7-5-31.
ForaproposedprojectthatislocatedwithintheKailuaVillageSpecialDistrict,KVDC
reviewisscheduledwhenanapplicationrequiringPlanApprovalissubmittedtothe
PlanningDepartment.CallthePlanningDepartmentforinformationonwhentheKVDC
meets,schedulingdeadlines,andsubmittalrequirements.
ForKVDCdesignreview,applicantsaretosubmittothePlanningDepartmentthe
identicalgeneralinformationandsiteplaninformationthatisrequiredforthePlan
Approvalapplication. Thegeneralinformationshouldbesubmittedusingtheattached
formtothePlanningDepartment. Inaddition,applicantsaretosubmitsupplemental
architecturalanddesigninformationthatwillbeusedbytheKVDCtoreviewthe
architecturalfeaturesanddesignoftheproject.
ForKVDCdesignreview,applicantsaretosubmitthefollowingtothePlanning
Department.
coh33\planning\public\Forms &References\E-Forms\2010UpdatedForms\KVDCDesignReviewApp.doc
Rev.12/14/11
1. GENERALINFORMATION (SameAsRequiredinPlanApprovalapplication)
Providethefollowinggeneralinformation:
1)Applicant’sName,SignaturewithDate,Address,Telephonenumber,andApplicant’s
Interest,ifnotrecordedowner;
2)RecordedOwner’sName,Owner’sAuthorizationSignaturewithDate,Address,and
TelephoneNumber;and
3)ProposedUse,TaxMapKey,StreetAddressofProperty,StateLandUseDistrict,Land
Area (inacresorsq.ft.) ,andCountyZoning.
2. SITEPLAN (SameAsRequiredinPlanApprovalapplication)
Provideasiteplan, drawntoscaleandfullydimensioned,indicatingclearlythefollowing:
1)Thelocationanddimensionofthebuildingsite;
2)Thelocation,size,height,anduseofallexistingandproposedstructures;
3)Allyardsandopenspaces;
4)Location,height,andmaterialofallfencesandwalls;
5)Thestandardofimprovementandlocation, number,andsizeofspaces,arrangements
andon-sitecirculationofalloff-streetparkingandloadingfacilitiesincludingpoints
ofaccesstheretofromadjoiningstreets;
6)Thelocation,generalnature,andtype,andprotectionorshieldingdevicesofallexterior
lighting;
7)Allproposedlandscapingandplanting;
8)Allproposedstreetdedicationandimprovement,ifany;and
9)Anyotherinformationrequiredbythedirector.
Note: Thecertificationofclearance (fromtheDirectorofFinancethattherealproperty
taxesandallotherfeesrelatingtothesubjectparcel(s)havebeenpaidandthatthere
arenooutstanding delinquencies) isnotrequiredforKVDCreview,butwillbe
requiredwhenthePlanApprovalapplicationissubmitted.]
3. ARCHITECTURALANDDESIGNINFORMATION (Forpresentationtothe
KVDC)
Applicantsaretoprovideonepresentationsize (recommended24in.x36in.)setand
elevensetsofreducedsize (recommendedeither11in.x17in.sizeor8-1/2in.x11in.
size)oftheSITEPLANdrawings (thisisthesameasindicatedinParagraphNo.2.SITE
PLANabove). ForpresentationtoKVDC,theapplicantsshouldmakecertainthatthe
followingareclearlydepictedinthesubmitteddrawings:
1)SitePlanshowingTMKParcelboundaries,andshowingexistingandproposedbuilding
locations.
2)Buildingelevationsshowingthearchitecturaldesignofthebuildingexteriors, depicting
ordescribingproposedexteriorcolorsandmaterials. Notationofgroundelevationwith
contourlinesorselectedspotelevationsisrecommended. Earthtonecolorsare
recommended. Applicantsshouldprovidecolorsamples. Ifreasonableand
appropriate,Applicantsmayprovidesamplesofexteriorbuildingmaterials.
3)Location,design,andcolorsofproposedsign(s),ifany.
Allsubmitteddrawingsandsamplesofcolors/materialswillnotbereturned.
coh33\planning\public\Forms &References\E-Forms\2010UpdatedForms\KVDCDesignReviewApp.doc
Rev.12/14/11