HomeMy WebLinkAbout2012-04-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: April 24, 2012
TIME: 10:00 a.m.
PLACE: West Hawal'1 Civic Center, Community Center, Bldg. G, 74 -5044 Ane Ieohokalole
Hvvy, Iailua- Ilona, HI
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
• Minutes of the March 27, 2012, Public Hearing on the Budget
• Minutes of the March 27, 2012,Water Board meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) PUNA:
A. JOB NO. 2006 -899, OLA`A NO. 6 PRODUCTION WELL AND 1.0 MG RESERVOIR:
The contractor, Isemoto Contracting Company, Ltd., is requesting a contract time extension of 47
calendar days. This is the fifth time extension request for this project.
Ext.
Days
4
From (Date)
To (Date)
(Calendar)
Reason
1
5/26/11
11/25/11
183
Delays in receiving approval of the Medium
Voltage svvitchgear submittal from HELCO.
2
11/25/11
12/16/11
21
Delay in receiving test electrical power from
HELCO.
3
12/16/11
1/30/12
45
Additional work required by Post - Contract
Documents (PCD) 48 and 49.
Weather related delays and completion of
4
1/30/12
3/11/12
41
telemetering phone line by HaNvallan Telcom
between the nevv Ola`a 46 tank and Pacific
Paradise Gardens tank.
Weather related delays and the delav in
5
3/11/12
4/27/12
47
disconnecting the obsolete utilities to the old
Ola`a 46 tank site.
Total Days (including this request)
337
The project completion date must be extended due to weather- related delays (4 calendar days)
experienced on the project, and the delay (43 calendar days) in disconnecting the obsolete utilities
(electric and phone) at the old Ola`a 46 tank site.
Staff has reviewed the request, and finds that the extension of an additional 47 days is justified.
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RECOMMENDATION: It is recommended that the Board grant this contract time extension of 47
calendar days to Isemoto Contracting Company, Ltd., for JOB NO. 2006 -899, `OLA`A NO. 6
PRODUCTION WELL AND 1.0 MG RESERVOIR. If approved, the contract completion date will be
extended from March 11, 2012 to April 27, 2012.
6) SOUTH HILO:
7)
A. JOB NO. 2002 -802, PI`IHONUA RESERVOIR NO. 2 REPLACEMENT:
The contractor, Isemoto Contracting Co, Ltd., requested a time extension of 40 calendar days. This
request is for additional time to have Hasvallan Telcom install telephone lines for telemetering and
alarm purposes.
Staff has reviewed the request and finds the 40 calendar days are justified. This is the fourth time
extension request.
Ext
From (Date)
To (Date)
Days
Reason
4
(Calendar)
1
12/28/2010
11/8/2011
315
Days required to order the MCC, and
complete the remainder of the project
including demolition of the existing
facilities.
2
11/8/2011
3/26/2012
139
Days required to take delivery and install
the MCC, and complete the remainder of
the project including demolition of the
existing facilities.
3
3/26/2012
5/3/2012
38
Rain -out Days
4
5/3/2012
6/12/2012
40
Days required to have telephone service
installed.
Total Days (including this request)
532
RECOMMENDATION: It is recommended that the Board approve a contract time extension to
Isemoto Contracting Co., Ltd., of forty (40) calendar days from May 3, 2012, to June 12, 2012,
for JOB NO. 2002 -802, CONSTRUCTION OF THE PI`IHONUA RESERVOIR NO. 2
REPLACEMENT.
NORTH KONA:
A. SECOND AMENDMENT TO WATER AGREEMENT: KOHANAIKI SHORES, LLC,
PALAMANUI GLOBAL HOLDINGS. LLC. AND WATER BOARD:
(This Item was deferred at the March 27, 2012 Board meeting.)
Kohanaiki Shores, LLC, Palamanui Global Holdings, LLC, and the Water Board and /or their
predecessors in interest ( "The Parties ") entered into an agreement dated June 15, 1999, relating to the
development of seater sources in North Kona. A First Amendment to the Water Agreement was entered
into on Januaiv 11, 2007. Water quality issues have arisen with respect to the seater sources that were
the subject of this agreement. The parties nosv wish to enter into a Second Amendment to the Water
Agreement that addresses those concerns.
RECOMMENDATION: It is recommended to defer this matter to the May 22, 2012, Board meeting.
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8)
B. THIRD AMENDMENT TO WATER FACILITIES AGREEMENT BETWEEN SEASCAPE
DEVELOPMENT, LLC, AND WATER BOARD OF THE COUNTY OF HAWAII -- TAX MAP
KEY (3) 7 -3- 010:052 AND 053:
Seascape states that it undeitivent a change in ossmership, and the nesv ossmership desires to complete
their obligations to the Agreement as expeditiously as possible. Seascape requests a time extension that
will enable Seascape to meet their obligations with the Water Board.
Report to be made at the meeting, with possible action by the Water Board.
SOUTH KONA:
A. MATERIAL BID NO. 2012 -07, FURNISHING AND DELIVERING KE`EI 93 (TSUKAMOTO)
BOOSTER C FOR THE DEPARTMENT OF WATER SUPPLY:
Bids for this project were opened on April 12, 2012 at 2:30 p.m., and the following are the bid results.
Bidder
Bid Amount
Beylik Drilling & Pump Service, Inc.
Non - responsive
Derrick's Well Drilling & Pump Services, LLC
$32,615.00
R
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2012 -07, FURNISHING AND DELIVERING KE`EI 43 (TSUKAMOTO) BOOSTER C FOR
THE DEPARTMENT OF WATER SUPPLY, to the lowest responsive bidder, Derrick's Well Drilling
and Pump Services, LLC, for their bid amount of $32,615.00. It is further recommended that either the
Chairperson or the Vice - Chairperson be authorized to sign the contract, subject to review as to form and
legality by Corporation Counsel.
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
1. LICENSE NO. 764
(This item was deferred from the March 27, 2012 Board meeting.)
(Non - Exclusive Right) (Benefit (B)
Lalamilo Offsite Water Systems and New Lalamilo 1.0 MG Reservoir
Licensor: State of Hasvai`i, Department of Hawaiian Home Lands
Tax Map Key: (3) 6 -6- 001:077 portion
Final Inspection Date: TBA
Water System Cost: TBA
2. BILL OF SALE
Ane Keohokalole Highway, Phase 1
Seller: County of Hawaii
Tax Map Keys: (3) 7 -4 -020: Por. 010 and 022; (3) 7 -4 -021: Por. 003 and 020
E.W. O. 2010 -041
Final Inspection Date: 04/13/2012
Water System Cost: $ 571,839.00
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RECOMMENDATION: It is recommended that the Water Board accept these documents subject to the
approval of the Corporation Counsel, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. DISCUSSION REGARDING DRAFT OF PROPOSED RULE CHANGE REGARDING WATER
SERVICE TO CONSUMERS /RESPONSIBILITY FOR PAYMENT OF BILLS:
For discussion.
C. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been investigating
the three focus areas (DWS's policies on credit card use, cash control and vehicle take- home), which
encompass the scope of the Committee's Nvork. At this meeting, the Committee may do the folloNving:
Discussion of DWS's cash handling procedures and proposed changes. Discussion may
include a possible svvitchover to Oahu's billing system.
D. AD HOC COMMITTEE TO ESTABLISH WATER BOARD'S 2012 -2013 GOALS FOR THE
ADMINISTRATION:
It is anticipated that the Ad Hoc Committee will provide a report.
E. AD HOC COMMITTEE TO REPORT ON KONA WATER ROUNDTABLE:
The Ad Hoc Committee of Board members that attended the Kona Water Roundtable
on March 29, 2012 will provide a report.
F. REVISED TABLE OF ORGANIZATION FOR THE OPERATIONS DIVISION:
Currently, the Operations Division has positions for licensed Water Plant Electrical/Electronic
Equipment Repairer I at the Hilo, Waimea and Kona Baseyards. There is also an unlicensed Water
Plant Electrician- Mechanic Helper position at the Hilo Baseyard. The Department has found it to be
increasingly difficult to fill the licensed Water Plant Electrical/Electronic Equipment Repairer I
positions when an opening occurs. The unlicensed Water Plant Electrician- Mechanic Helper position
does not have the avenue to be promoted to the licensed position at this time.
It is proposed to create two (2) Plant Electrician - Electronics Trainee positions each at the Hilo, Waimea
and Kona baseyards. This will allo'kv the Department to train and promote qualified employees until
they are able to take and pass the State of Hawal'1 examination to become a licensed Water Plant
Electrical/Electronic Equipment Repairer L These positions will be filled on an as- needed basis.
RECOMMENDATION: It is recommended that the Board approve the creation of six (6) Plant
Electrician - Electronics Trainees positions for the Operations Division. These positions will split among
the Hilo, Waimea and Kona Baseyards.
G. ENERGY MANAGEMENT ANALYST UPDATE:
The Energy Management Analyst will provide an update on significant changes or noteNvorthy areas
relating to energy use and the Department's Green Initiatives.
H. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
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I. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
J. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1) Palani Road Transmission Waterline Project
2) Hawaiian Ocean Vievv Estates Project
3) HELCO /Ahualoa update
4) Ke`ei D Well Emergency Repair
5) Kavvailani Tank update
6) Pu'ukala/Kona Ocean Vievv Properties Subdivision Improvement District Update
7) Update on Delinquencies
8) Timeline for completing Strategic and Business Plans
9) Kona Water Roundtable
10) Public Information and Education Specialist Update
K. CHAIRPERSON'S REPORT:
Chairperson will raise issues of interest to the Board, including possibly future venues for Board meetings
this year.
10) ADOPTION OF PROPOSED FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION
AND ORDER FOR 3 -27 -12 CONTESTED CASE HEARING REGARDING WATER SERVICE
ACCOUNT NUMBER 83088290 -10 (TMK 6 -2- 009:020), (In the Matter of the Appeal of Maia
Wasowski)•
The above Contested Case Hearing took place on March 27, 2012, in accordance with Chapter 91 of the
Hawal' i Revised Statutes and Rule 2 -5 of the Rules and Regulations of the Department of Water
Supply.
Review and adopt the Findings of Fact, Conclusions of Lavv and Decision and Order.
11) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be held on May 22, 2012, at Department of Water Supply,
Operations Conference Room, 889 Leilani Street, Hilo, HI.
2. Following Meeting:
The folloNving meeting of the Water Board will be held on June 26, 2012 at Department of Water
Supply, Operations Conference Room, 889 Leilani Street, Hilo, HI.
12) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water Board
Meeting should contact Janet Snvder, Secretarv, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbvists: If you area lobbyist, you must register with the HaN ai`i County Clerk within five days of becoming a lobbyist.
{ �ticle 1 �, Section 2- 91.3(b), Hawaii Counts Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or S275 in anv six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." 'Article 15, Section 2- 91.3(x)(6),
HaNvai'i County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, HaNvai`i.
The Deparimelrt of F czter Supply is ali Equal Opporturiio) provider alid employer.
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