HomeMy WebLinkAbout2012-05-22 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: May 22, 2012
TIME: 9:00 a.m.
PLACE: Department of Water Supply, Operations Center Con£ Rm., 889 Leilani Street, Hilo, HI
1) CALL TO ORDER — 9:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
• Minutes of the April 24, 2012,Water Board meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. MATERIAL BID NO. 2012 -01, FURNISHING AND DELIVERING WATER METERS, BRASS
GOODS, FIRE HYDRANTS,VALVES, CHLORINATORS, PUMPS, PIPES, FITTINGS,
SCADA, MOTORS, AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER
SUPPLY STOCK:
Bids were opened on May 10, 2012, at 2:30 p.m., and the following are the bid results.
RECOMMENDATION: It is recommended that the Board award the contract to the folloNving bidder
for MATERIAL BID NO. 2012 -01, FURNISHING AND DELIVERING WATER METERS, BRASS
GOODS, FIRE HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, FITTINGS, SCADA,
MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY
STOCK, on an as- needed basis, as listed below, and that either the Chairman or the Vice - Chairman be
authorized to sign the contract(s), subject to revie'kv as to form and legality of the contract(s) by
Corporation Counsel. The contract period shall be from July 01, 2012, to June 30, 2013.
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
I
DUCTILE IRON PIPES, PUSH -ON TYPE
Ferguson Enterprises, Inc.
$78,726.00
JOINT
2
DUCTILE IRON FITTINGS
Ferguson Enterprises, Inc.
$4,299.68
3
FLANGE GASKETS
Ferguson Enterprises, Inc.
$5,488.25
4
NUTS, BOLTS AND THREADED RODS
A.P. Water Supply, Inc. dba
$49,280.97
HIW -Hawai `i
5
COPPER TUBING
Ferguson Enterprises, Inc.
$80,239.11
6
GALVANIZED PIPES T & C
Ferguson Enterprises, Inc.
$3,96933
(THREADED & COUPLED)
7
HIGH DENSITY POLYETHYLENE
Ferguson Enterprises, Inc.
$462,983.28
(HDPE) PIPE
8
INTEGRATED ENCODER AND METER
Ferguson Enterprises, Inc.
$219.14
Page 1 of 12 -22 -12 Water Board agenda j
Page 2 of 12 -22 -12 Water Board agenda j
INTERFACE UNIT /AUTOMATIC
METER READING
9
5/8" WATER METERS
Ferguson Enterprises, Inc.
$76,284.00
10
1" — 2" WATER METERS
Badger Meter, Inc.
$15,682.50
II
METER BOXES AND COVERS
Ferguson Enterprises, Inc.
$51,393.42
12
COMPOUND WATER METERS
No Bid
No Bid
13
TURBINE METERS AND STRAINERS
Ferguson Enterprises, Inc.
$20,851.43
14
DETECTOR CHECK METERS
No Bid
No Bid
15
FIRE SERVICE METERS
No Bid
No Bid
16
FIRE HYDRANTS
A.P. Water Supply, Inc. dba
$g9,071.00
HIW- HaN -,-ai`i
17
AMERICAN DARLING FIRE
Ferguson Enterprises, Inc.
$6,075.01
HYDRANT EXTENSION KIT
18
MUELLER FIRE HYDRANT
A.P. Water Supply, Inc. dba
$3 974.00
EXTENSION KIT
HIW- HaN -,-ai`i
19
BALL METER VALVES
Ferguson Enterprises, Inc.
$56,067.01
20
BALL VALVE, PACK JOINT X METER
Ferguson Enterprises, Inc.
$33,604.00
COUPLING /FIP
21
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$43,590.02
22
CORPORATION AND CURB STOPS —
Ferguson Enterprises, Inc.
$73,540.88
BALL TYPE
23
INVERTED MARKING PAINT
Ferguson Enterprises, Inc.
$9,468.97
24
HOSE BIBBS
Ferguson Enterprises, Inc.
$2,681.67
25
PRESSURE REGULATORS
Ferguson Enterprises, Inc.
$2,555.21
26
GATE VALVES — 3" AND LARGER,
A.P. Water Supply, Inc. dba
$31,743.00
1254 CLASS
HIW- HaN -,-ai`i
27
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$46,138.60
250# CLASS
28
DUCKBILL CHECK VALVES
Ferguson Enterprises, Inc.
$65,733.31
29
AIR RELIEF VALVES
Ferguson Enterprises, Inc.
$7,336.92
30
BUTTERFLY VALVES
A.P. Water Supply, Inc. dba
$7 826.00
HIW- HaN -,-ai`i
31
BOOSTER AND DEEPWELL PUMP
Ferguson Enterprises, Inc.
$449,608.79
CONTROL BALL VALVES
32
AUTOMATIC CONTROL VALVES
A.P. Water Supply, Inc. dba P.
$1,149,432.00
HIW- Ha�ai`i
33
PRESSURE REGULATING VALVES
No Bid
No Bid
34
ANTI - CAVITATION VALVE
A.P. Water Supply, Inc. dba
$230,840.00
HIW- HaN-, ai`i
35
INDUSTRIAL ACTUATOR
TK Process Havvai`i, LLC
$9,996.61
36
DIGITAL HIGH - RESOLUTION
TK Process Havvai`i, LLC
$1,963.17
CONTROLLER
37
MECHANICAL SEALS
No Bid
No Bid
38
PUMP SEALS
No Bid
No Bid
39
REGENERATIVE TURBINE PUMP
No Bid
No bid
40
OIL - FILLED SUBMERSIBLE MOTORS
Beylilc Drilling Pump
$5,555,367.00
(NEW ONLY)
Services
41
OIL - FILLED SUBMERSIBLE MOTORS
Beylilc Drilling Pump
$2,191,866.00
(REFURBISHED AND REWIND ONLY)
Services
Page 2 of 12 -22 -12 Water Board agenda j
42
WATER - FILLED SUBMERSIBLE
Beylilc Drilling Pump
$2,174,384.00
MOTORS (NEW ONLY)
Services
WATER - FILLED SUBMERSIBLE
Beylilc Drilling Pump
43
MOTORS (REFURBISHED AND
$2,364,913.00
REWIND ONLY)
Services
44
MOTORS
No Bid
No Bid
45
INDUSTRIAL MOTOR LEAD CABLE
OneSource Distributors
$22,580.00
46
INDUSTRIAL CONTROL WIRING
OneSource Distributors
$1,962.45
47
VARIABLE FREQUENCY DRIVES
TK Process Havvai`i, LLC
$7,569,542.50
48
LOW HORSEPOWER VFD (1/4 HP — 15
TK Process Havvai`i, LLC
$5,564.74
HP 460 VAC)
49
SOLID STATE REDUCED VOLTAGE
TK Process Havvai`i, LLC
$1,257,490.44
SOFT STARTER & SPARE PARTS
50
3 PHASE MONITOR RELAY
Scada & Control Systems,
$1,028.00
LLC
51
SURGE PROTECTION DEVICES
Akamai Controls, Inc.
$28,067.23
52
POWER MONITORING EQUIPMENT
Dynatek, Inc.
$43,301.00
53
GROUNDING EQUIPMENT
OneSource Distributors
$43.88
54
HIGH POWERED LICENSED RADIO
Akamai Controls, Inc.
$2,615.61
EQUIPMENT
55
LICENSED RADIO EQUIPMENT
Akamai Controls, Inc.
$44,000.00
56
LICENSE -FREE RADIO EQUIPMENT
TK Process Havvai`i, LLC
$3,067.47
57
COMMUNICATION HARDWARE
TK Process Havvai`i, LLC
$96,50437
58
AUTODIALERS
Scada & Control Systems,
$950.00
LLC
59
INDUSTRIAL ELECTRONIC
Dynatek, Inc.
$18,284.50
COMPONENTS
60
ENCLOSURES
Akamai Controls, Inc.
$104,010.01
61
PRE - FABRICATED RTU PANELS
Dynatek, Inc
$41,885.00
62
AUTOMATION AND CONTROL
Control Systems West, Inc.
$49,88435
SYSTEMS
63
PROGRAMMING SERVICES
Dynatek, Inc
$749.00
64
UNI TERRUPTIBLE POWER SUPPLY
OneSource Distributors
$2,292.44
65
DIGITAL PRESSURE GAUGE
Ferguson Enterprises, Inc.
$2,789.09
66
PRESSURE TRANSDUCER
No Bid
No Bid
67
PRESSURE TRANSMITTER
TK Process Havvai`i, LLC
$1,317.47
68
LIQUID LEVEL SENSOR
TK Process Havvai`i, LLC
$8,249.44
69
FLOW SWITCH
Scada & Control Systems,
$930.00
L
70
MAG METERS
Akamai Controls, LLC
$228,988.12
71
DIRECT CURRENT MAG METERS
Akamai Controls, LLC
$194,671.26
72
CIRCULAR CHART RECORDER
TK Process Havvai`i, LLC
$2,607.92
73
PAPERLESS DIGITAL RECORDER
TK Process Havvai`i, LLC
$6,404.54
74
TABLET CHLORINATORS
No Bid
No Bid
75
CHLORINATORS
No Bid
No Bid
76
CHLORINE GAS FEEDERS
OneSource Distributors
$10,271.26
77
STAND -ALONE CHLORINE GAS
No Bid
No Bid
DETECTOR
Page 3 of 12 -22 -12 Water Board agenda j
6)
78
DIGITAL CHLORINE CYLINDER
TK Process Havvai`i, LLC
$5,498.04
SCALES
79
CHEMICAL FEEDER PUMP
TK Process Havvai`i, LLC
$6,304.56
80
HIGH - DENSITY POLYETHYLENE
No Bid
No Bid
(HDPE) DISCHARGE TUBING
81
WATER QUALITY EQUIPMENT
Hach Co.
$35,064.69
82
ULTRAFILTRATION PACKAGE
No Bid
No Bid
PLANT
83
LEAK NOISE DATA LOGGERS
Wong's Equipment & Service
$18,226.96
84
HATCH FRAMES AND COVERS
BK, Inc.
$6,490.00
85
LIGHT EMITTING DIODE (LED)
TK Process Havvai`i, LLC
$2,931.08
LUMINARIES
86
FLEET MANAGEMENT SYSTEM
TK Process Havvai`i, LLC
$51,787.77
For the folloNving Sections: 12 (Compound Water Meters), 14 (Detector Check Meters), 15 (Fire Service
Meters), 33 (Pressure Regulator Valves), 37 (Mechanical Seals), 38 (Pump Seals), 39 (Regenerative
Turbine Pump), 44 (Motors), 66 (Pressure Transducer), 74 (Tablet Chlorinators), 75 (Chlorinators), 77
(Stand -Alone Chlorine Gas Detector), 80 (High Density Polyethylene (HDPE) Discharge Tubing, and
82 (Ultrafiltration Package Plant), no bids were received.
For the Sections where no bids were received, staff shall obtain quotations in the best interest of the
Department.
SOUTH KOHALA:
A. WATER TREATMENT PROPOSAL NO 2012 -02, FURNISHING AND DELIVERING
POLYMERS TO WAIMEA WATER TREATMENT PLANT:
Bids were opened on May 10, 2012, at 2:00 p.m., and the following are the bid results.
Bidder Amount
Phoenix V LLC dba BEI Hawaii $404,362.70
Bidder Amount
Phoenix V LLC dba BEI Hawaii $404,362.70
Contingency $ 45,63730
TOTAL CONTRACT PRICE: $450,000.00
The estimated quantity of polymers needed for the 24 -month period of the contract, as determined by
the County, is 367,268.58 pounds, at $1.101 per pound.
The reason for the high contingency is that due to past experiences, the dosage of polymers used at the
time of the plant test is loNver than at other times of the year. As the quality of water goes down during
the year due to unstable weather conditions, more polymers are used to meet the water quality
requirements of the State of Havvai`i, Department of Health.
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2012 -02, FURNISHING AND DELIVERING POLYMERS TO
WAIMEA WATER TREATMENT PLANT, to Phoenix V LLC dba BEI Hawaii, for the bid price of
$404,362.70, plus $45,63730 in contingency, for a total contract price of $450,000.00, and that either
the Chairperson or the Vice - Chairperson be authorized to sign the contract(s), subject to revie'kv as to
form and legality of the contract(s) by Corporation Counsel. The contract period is from July 1, 2012,
to June 30, 2014.
Page 4 of 12 -22 -12 Water Board agenda j
7)
NORTH KOHALA:
A. JOB NO. 2008 -950, CONSTRUCTION OF THE KYNNERSLEY NO. 1 RESERVOIR 0.3 MG
REPLACEMENT:
The project generally consists of construction of nesv 03 MG concrete reservoir, demolition of existing
steel tanks, as swell as associated site work, waterline, asphalt pavement, grading and drainage
improvements, all mechanical, electrical and structural work, in accordance with the plans and
specifications, ready for operation.
Bids for this project were opened on May 17, 2012, at 2:00 p.m., and the results swill be reported at this
meeting.
8) NORTH KONA:
A. SECOND AMENDMENT TO WATER AGREEMENT: KOHANAIKI SHORES, LLC,
PALAMANUI GLOBAL HOLDINGS, LLC, AND WATER BOARD:
(This Item was deferred at the April 24, 2012 Board meeting.)
Kohanaiki Shores, LLC, Palamanui Global Holdings, LLC, and the Water Board and /or their
predecessors in interest ( "The Parties ") entered into an agreement dated June 15, 1999, relating to the
development of seater sources in North Kona. A First Amendment to the Water Agreement was entered
into on Januaiv 11, 2007. Water quality issues have arisen with respect to the seater sources that were
the subject of this agreement. The parties nosv wish to enter into a Second Amendment to the Water
Agreement that addresses those concerns.
RECOMMENDATION: To be svithdrasvn at the request of the parties.
B. FOURTH AMENDMENT TO WATER FACILITIES AGREEMENT BETWEEN SEASCAPE
DEVELOPMENT, LLC, AND WATER BOARD OF THE COUNTY OF HAWAII — TAX MAP
KEY (3) 7 -3- 010:052 AND 053:
Seascape states that it undeitivent a change in ossnership, and the nesv ossnership desires to complete
their obligations to the Agreement as expeditiously as possible. Seascape requests a time extension that
swill enable Seascape to meet their obligations with the Water Board.
Staff has reviewed the consultant's proposal and finds it to be reasonable and consistent with the terms
in the proposed Fourth Amendment of Water Facilities Agreement.
RECOMMENDATION: It is recommended that the Board approve the FOURTH AMENDMENT OF
WATER FACILITIES AGREEMENT BETWEEN SEASCAPE DEVELOPMENT, LLC, AND
WATER BOARD OF THE COUNTY OF HAWAII — TAX MAP KEY (3) 7 -3- 010:052 AND 053, and
that either the Chairperson or Vice - Chairperson be authorize to sign the documents, subject to approval
by Corporation Counsel.
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
Page 5 of 12 -22 -12 Water Board agenda j
1. LICENSE NO. 764
(This item was deferred from the April 24, 2012, Board meeting.)
(Non - Exclusive Right) (Benefit (B)
Lalamilo Offsite Water Systems and Nesv Lalamilo 1.0 MG Reservoir
Licensor: State of Hasvai`i, Department of Hawaiian Home Lands
Tax Map Key: (3) 6 -6- 001:077 portion
Final Inspection Date: TBA
Water System Cost: TBA
RECOMMENDATION: It is recommended that the Water Board accept these documents subject to the
approval of the Corporation Counsel, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. MATERIAL BID NO. 2012 -03, FURNISHING BASE COURSE, SAND, COLD MIX, HOT MIX,
PORTLAND CEMENT AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 8, 2012, at 2:00 p.m., and the following are the bid results:
Page 6 of 12 -22 -12 Water Board agenda j
Yamada &
Sons, Inc.
WHC LTD
dba West
Hawaii
Concrete
Grace Pacific
Corporation
DISTRICT I:
A.
3/4 -Inch Base Course (Cost per ton)
$16.15
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
$15.10
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
$24.75
No Bid
No Bid
D.
#4 Sand (Cost per ton)
$50.00
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
$138.75
No Bid
No Bid
H
Blended Material 60% #4 Sand and 40% No.
3F Rock (Cost per ton)
No Bid
No Bid
No Bid
L
Hot Mix — County Mix IV
$144.75
DISTRICT 11:
Sons, Inc.
WHC
LTD dba
West
West
Hativai`i
Concrete
Grace Pacific
Corporation
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
$11.75
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
No Bid
$10.64
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
$1634
No Bid
D.
#4 Sand (Cost per ton)
No Bid
$20.53
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
$38.98
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
No Bid
Page 6 of 12 -22 -12 Water Board agenda j
RECOMMENDATION: It is recommended that the Board a-,vard the contract for MATERIAL BID
NO. 2012 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, PORTLAND CEMENT,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shoN -,n above, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contract(s), subject to revie'kv as to form and legality of the contract(s) by Corporation Counsel.
District I — Parts A, B, C, D, G and I to Yamada & Sons, Inc.
District II — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete
District III — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2012, to June 30, 2013.
C. WATER TREATMENT BID NO. 2012 -04. FURNISHING AND DELIVERING A —LI
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN AS-
NEEDED BASIS); B— LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT,
DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS); C -50% LIQUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS): D —C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT
PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS):
Bids were opened on May 8, 2012, at 2:30 p.m., and following are the bid results:
Bidder
Phoenix V LLC dba BEI Hawaii
PART A - FURNISH AND DELIVER LIQUID CHLORINE
L HILO DISTRICT
a. Pana`evva Deep Well (125 cylinders per year)
Cost per 150 -1b. cylinder
IL PUNA DISTRICT
a. Pana`evva Deep Well Chlorinator Building (20 cylinders per year)
Cost per 150 -1b. cylinder
Amount
$312.30
$326.00
Page 7 of 12 -22 -12 Water Board agenda j
DISTRICT III:
Yamada &
Sons, Inc.
WHC LTD
dba West
Hawaii
Concrete
Grace Pacific
Corporation
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
$16.83
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
No Bid
$15.51
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
$22.29
No Bid
D.
#4 Sand (Cost per ton)
No Bid
$27.25
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
$51.85
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
G.
Cold Mix —ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
$146.00
H.
Hot Mix - County Mix IV (Cost per ton)
No Bid
No Bid
145.10
RECOMMENDATION: It is recommended that the Board a-,vard the contract for MATERIAL BID
NO. 2012 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, PORTLAND CEMENT,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shoN -,n above, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contract(s), subject to revie'kv as to form and legality of the contract(s) by Corporation Counsel.
District I — Parts A, B, C, D, G and I to Yamada & Sons, Inc.
District II — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete
District III — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2012, to June 30, 2013.
C. WATER TREATMENT BID NO. 2012 -04. FURNISHING AND DELIVERING A —LI
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN AS-
NEEDED BASIS); B— LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT,
DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS); C -50% LIQUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS): D —C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT
PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS):
Bids were opened on May 8, 2012, at 2:30 p.m., and following are the bid results:
Bidder
Phoenix V LLC dba BEI Hawaii
PART A - FURNISH AND DELIVER LIQUID CHLORINE
L HILO DISTRICT
a. Pana`evva Deep Well (125 cylinders per year)
Cost per 150 -1b. cylinder
IL PUNA DISTRICT
a. Pana`evva Deep Well Chlorinator Building (20 cylinders per year)
Cost per 150 -1b. cylinder
Amount
$312.30
$326.00
Page 7 of 12 -22 -12 Water Board agenda j
IIL IA`U DISTRICT
a. Pahala Deep Well Chlorinator Building (12 cylinders per year)
Hawaii
Cost per 150 -1b. cylinder
$378.50
IV. KOHALA DISTRICT
Petroleum,
a. Waimea Water Treatment Plant
Energy Co.,
Cost per 1,200 -1b cylinder (20 cylinders per year)
$2,145.00
Cost per 150 -1b. cylinder (60 cylinders per year)
$343.80
V. BONA DISTRICT
a. DWS Ilona Basevard (150 cylinders per year)
Cost per 150 -1b. cylinder
$351.20
PART B — FURNISH AND DELIVER LIQUID AMMONIA
a. Waimea Water Treatment Plant (12 cylinders per year)
Cost per 150 -1b. cylinder
No Bid
PART C — FURNISH AND DELIVER 50% LIQUID CAUSTIC SODA
$4.0434 /gal.
a. Waimea Water Treatment Plant
$3.9126/gal.
Cost per dry ton
$1,665.00
PART D — FURNISH AND DELIVER C -9 POLYPHOSPHATE:
= $466,400.00
a. Waimea Water Treatment Plant
Part `B"
Cost per 30 -gallon drum
$831.50
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2012 -04, FURNISHING AND DELIVERING A—LIQUID
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN AS- NEEDED
BASIS); B—LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF
SOUTH KOHALA (ON AN AS- NEEDED BASIS), C -50% LIQUID CAUSTIC SODA TO WAIMEA
WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS);
D—C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH
KOHALA (ON AN AS- NEEDED BASIS), to Phoenix V LLC dba BEI Hawal'1 for Parts A, C and D, at
the unit prices listed above, for the period from July 1, 2012, through June 30, 2014, and that either the
Chairperson or the Vice - Chairperson be authorized to sign the contract(s), subject to review as to form
and legality of the contract(s) by Corporation Counsel. For Part B, where no bid was received, staff
shall obtain quotations in the best interest of the Department.
D. GASOLINE BID NO. 2012 -05, FURNISHING AND DELIVERING GASOLINE AND DIESEL
TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 9, 2012, at 2:00 p.m., and the following are the bid results:
Page 8 of 12 -22 -12 Water Board agenda j
Aloha
Hawaii
Big Island
Petroleum,
Petroleum,
Energy Co.,
Part "A"
Hilo Basevard
Inc.
Inc.
LLC dba
Akana
Petroleum
1
Unleaded Gasoline (delivered gallon price)
$4.0434 /gal.
$4.24 /gal.
$3.9126/gal.
Estimated 55, 000 gallons year x 2 years
= $444,774.00
= $466,400.00
= S430,386.00
Part `B"
Kona Basevard
1
Unleaded Gasoline (delivered gallon price)
$4.1434/gal.
$4.24/gal.
S3.9962/gal.
Estimated 25, 000 gallons year x 2 years
= $207,170.00
= $212,000.00
= S199,810.00
Page 8 of 12 -22 -12 Water Board agenda j
2
Low - Sulfur Diesel (delivered gallon price)
$5. 1115 /gal.
$4.196 /gal.
$4.0171 /gal.
= $47,916.48
Estimated 3, 000 gallons year x 2 years
= $30,669.00
= $25,176.00
= S 24,102.60
Part "C"
Waimea Basevard
Laupahoehoe - FY 2012 -2013:
$654.98 /month x 12 months =
$7,859.76
1
Unleaded Gasoline (delivered gallon price)
$4.1034/gal.
$4.24/gal.
$3.9441/gal.
5174,384.36
Estimated 30, 000 gallons year x 2 years
= $246,204.00
= $254,400.00
= S236,646.00
RECOMMENDATION: It is recommended that the Water Board a-,vard the contract for GASOLINE
BID NO. 2012 -05, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE
DEPARTMENT OF WATER SUPPLY, to Big Island Energy Co., LLC dba Akana Petroleum, for
Parts A -1, B -1, B -2, and C -1, at the bid prices listed above and that either the Chairperson or the
Vice - Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the
contract(s) by Corporation Counsel. The contract period shall be from July 1, 2012 to June 30, 2014.
E. WATER HAULING BID NO. 2012 -06, PRICE AGREEMENT TO PROVIDE WATER
HAULING SERVICES TO VARIOUS LOCATIONS ISLAND -WIDE (ON AN AS- NEEDED
BASIS) FOR THE DEPARTMENT OF WATER SUPPLY, DISTRICTS — ENTIRE ISLAND:
Bids were opened on May 9, 2012, at 2:30 p.m., and the following are the bid results:
1. Carnor Sumida dba ACR Water Hauling
4,000 -, 4,200- and 5,000- gallon water trucks (price for all districts):
Regular Hours $8535/hr.
Overtime Hours $97.09/hr.
RECOMMENDATION: It is recommended that the Board approve the price agreement for WATER
HAULING BID NO. 2012 -06, PRICE AGREEMENT TO PROVIDE WATER HAULING SERVICES
TO VARIOUS LOCATIONS ISLAND -WIDE (ON AN AS- NEEDED BASIS) FOR THE
DEPARTMENT OF WATER SUPPLY to Carnor Sumida dba ACR Water Hauling, at the prices
listed above, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contract(s), subject to revie'kv as to form and legality of the contract(s) by Corporation Counsel. The
price agreement shall be from July 1, 2012 to June 30, 2014.
F. RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA,
HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INC.):
Brantley Center, Inc., presently has a Maintenance Agreement for site maintenance for the Department's
South Kohala, Hdindkua, and Laupahoehoe tank and pump sites. They are requesting to renew the
Agreement for two (2) years from July 1, 2012 to June 30, 2014. The nevv rates Nvould be as follows:
South Kohala — FY 2012 -2013:
$3,917.60 /month x 12 months
= $47,011.20
FY 2013 -2014:
$3,993.04 /month x 12 months
= $47,916.48
Hdindkua - FY 2012 -2013:
$2,618.55 /month x 12 months
= $31,422.60
FY 2013 -2014:
$2,676.51 /month x 12 months
= $32,118.12
Laupahoehoe - FY 2012 -2013:
$654.98 /month x 12 months =
$7,859.76
FY 2013 -2014:
$671.35 /month x 12 months =
$8,056.20
Tvvo -Year Total:
5174,384.36
The Department has the right to a-,vard the contract to Brantley Center, Inc., without advertising or calling for
bids, according to HaNval'1 Revised Statutes Section 103D -1010. Brantley Center, Inc., has submitted the
necessary documents to meet the requirements as a qualified rehabilitation facility.
Page 9 of 12 -22 -12 Water Board agenda j
The South Iohala district has added four nevv sites since their last contract executed in 2010 and the
proposed agreement reflects this increase and includes a 2.5% increase from their last contract for FY
2012 -2013. Brantley Center Inc. is also proposing a 2.5 % increase for FY 2013 -2014.
Brantley Center's performance has been satisfactory and the costs are reasonable. A total of 41 sites are
coved by this agreement.
RECOMMENDATION: It is recommended that the Board a-,vard the contract for the RENEWAL OF
CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA, HAMAI UA, AND
LAUPAHOEHOE SITES to Brantley Center Inc., for a period for two years from July 1, 2012 to
June 30, 2014 at a total cost of $174,384.36, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents, subject to approval by Corporation Counsel.
G. DISCUSSION REGARDING DRAFT OF PROPOSED RULE CHANGE REGARDING WATER
SERVICE TO CONSUMERS /RESPONSIBILITY FOR PAYMENT OF BILLS (Rule 3 -4):
Discussions between the Ad Hoc Finance Committee and DWS staff, aimed at improving collection of
balances due from customers, resulted in making the following proposed changes to the Department's
credit deposit policy:
1. Increase credit deposits on all meters sizes from $50 to $150,
2. Retain credit deposits until accounts are closed, at which time they will be used to settle unpaid
balances before refunding any excess to customers, and
3. Eliminate payment of interest on credit deposits returned to customers.
RECOMMENDATION: The Department recommends that these credit deposit changes be made, and
that a Public Hearing be held prior to the June 26, 2012, Water Board meeting, in order to reflect these
changes in Rule 34 of the Department's Rules and Regulations.
H. AD HOC COMMITTEE TO ESTABLISH WATER BOARD'S 2012 -2013 GOALS FOR THE
ADMINISTRATION:
The Department's drafts of its Goals and Strategic Initiatives and Tactics Table, for discussion and
action.
1. CESSATION OF ABNORMAL READING NOTICES:
The Department is looking for ways to streamline customer service procedures, and to utilize personnel
more effectively. One of the areas identified as time- consuming for DWS's meter readers is the manual
preparation and mailing of high- reading notices to customers. The meter readers send out
approximately 750 of these notices every month, equivalent to approximately 62 man - hours, at a cost of
approximately $1,750.00 per month. By contrast, DWS processes an average of 80 leakage adjustment
applications per month, or approximately 11% of the number of notices DWS issues. It turns out that
most customers contact the Department after receiving a high water bill -- instead of a high- reading
notice. High- reading notices are only generated when meters are read ever- rivo months, so if a leak
were to occur right after a meter is read, the earliest that DWS Nvould be able to send the customer a
high reading notice Nvould be two months later, when the meter was read again.
DWS believes that meter readers' time -,would be better spent investigating zero- consumption meter
readings, which are a symptom of meter failure and a possible source of significant revenue loss.
Approximately 10% of meter readings fall into this category, but DWS does not have the manpower to
investigate these occurrences. Meanwhile, DWS also needs to increase automatic meter reading (AMR)
meter site maintenance, so that meters can continue to be located.
Page 10 of 12 -22 -12 Water Board agenda j
Although DWS's plan is to eliminate the use of high- reading notices, the Department plans to continue
notifi-ing customers with extremely high consumption and /or obvious meter issues, by calling them
directly and /or leaving a high reading tag at the property at the time the meter is read. DWS is also
exploring the possibility of programming its billing system to print a special message on water bills
alerting customers of unusually high consumption.
For discussion.
J. REPORT BY ATTENDEE(S) OF AWWA CONFERENCE IN HONOLULU:
A report will be given by Water Board members who attended the AWWA Conference in Honolulu.
(Any items of specific interest for discussion will be placed on a subsequent agenda.)
K. ENERGY MANAGEMENT ANALYST UPDATE:
The Energy Management Analyst will provide an update on significant changes or noteNvorthy areas
relating to energy use and the Department's Green Initiatives.
L. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
M. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
N. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1) Palani Road Transmission Waterline Project
2) Hawaiian Ocean Vievv Estates Project
3) HELCO /Ahualoa update
4) Ke`ei D Well Emergency Repair
5) KaNvailani Tank update
6) Pu`ukala/Kona Ocean Vievv Properties Subdivision Improvement District Update
7) Update on Delinquencies
8) Timeline for completing Strategic and Business Plans
9) Public Information and Education Specialist Update
10) Recognition of Employee of the Quarter
11) Recognition of Service Retirements
O. CHAIRPERSON'S REPORT:
Chairperson will raise issues of interest to the Board, including possibly future venues for Board meetings
this year.
P. MANAGER -CHIEF ENGINEER RECOMMENDATION REGARDING SALARY OF
PRIVATE SECRETARY:
In a letter dated May 2, 2012, the Manager -Chief Engineer recommended the salary of the Private
Secretaiv. The Water Board will vote on the Recommendation.
Page 11 of 12 -22 -12 Water Board agenda j
10) EXECUTIVE SESSION RE: PRIVATE SECRETARY SALARY:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to Hawaii
Revised Statutes, Sections 92 -4, 92- 5(a)(2), and 92- 5(a)(4) and HaNval'1 County Charter Section 0-
20(b) to discuss and consider the salary of the Private Secretaiv, where consideration of matters
affecting privacy will be involved, and for the purpose of consulting with the Water Board's attorney on
questions and issues pertaining to the Water Board's poNvers, duties, privileges, immunities and
liabilities. A two- thirds vote, pursuant to HRS Section 92 -4, is necessary to hold an executive meeting.
11) EXECUTIVE SESSION RE: DEWAYNE SLUSS V. COUNTY OF HAWAII BOARD OF WATER
SUPPLY, CTS EARTHMOVING, INC. -- CIVIL NO. ')RC 11-1-111 lK IN THE DISTRICT COURT OF
THE THIRD CIRCUIT NORTH AND SOUTH BONA DIVISION STATE OF HAWAII:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to Hawaii
Revised Statutes, Sections 92 -4, 92- 5(a)(4), for the purpose of consulting with the Water Board's
attorney on questions and issues pertaining to the Water Board's poNvers, duties, privileges, immunities
and liabilities. A two- thirds vote, pursuant to HRS Section 92 -4, is necessary to hold an executive
meeting.
12) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be held at 10:00 a.m. on June 26, 2012, at Department of
Water Supply, Operations Conference Room, 889 Leilani Street, Hilo, HI.
2. Following Meeting:
The folloNving meeting of the Water Board will be held at 10:00 a.m. on July 24, 2012, at Department of
Water Supply, Operations Conference Room, 889 Leilani Street, Hilo, HI.
11) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water Board
Meeting should contact Janet Snvder, Secretarv, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbvists: If you area lobbyist, you must register with the HaN ai`i County Clerk within five days of becoming a lobbyist.
{ �ticle 1 �, Section 2- 91.3(b), Hawaii Counts Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or S275 in anv six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." 'Article 15, Section 2- 91.3(x)(6),
HaNvai'i County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, HaNvai`i.
The Deparimelrt of F czter Supply is ali Equal Opporturiio) provider alid employer
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