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HomeMy WebLinkAbout12-19-2011 SKCDP AC Minutes - Final SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE MEETING MINUTES OF MEETING Held December 19, 2011 A regular meeting of the South Kohala Community Development Plan Action Committee was held on December 19, 2011. The meeting was called to order at 5:00 p.m. at The Lilly Yoshimatsu Senior Center, 67-1199 Mamalahoa Highway, Waimea, Hawai’i, pursuant to notice. The following members of the Committee were present when the meeting was called to order: Mike Fischer John Hoover Margaret Horwatt Robin Inaba Chris Roehrig Committee members Nancy Alvord, Loreli Eberhardt and Achahn Schulze were absent, and there were no members of the public or from the Office of the Hawai’i County Planning Department present. The Chairman called the meeting to order and noted that a quorum of the Committee was present. Under the circumstances, there were no statements from members of the public concerning items on the meeting agenda. The members of the Committee then considered the draft of the minutes of the meeting held on November 28, 2011. Upon motion duly made and seconded, the Committee approved the minutes of the regular meeting of the Committee held on November 28, 2011, in the form distributed to the members in advance of the meeting. The members then agreed to modify the order of the agenda for the meeting. The Committee then reviewed the schedule for meetings of the Committee during 2012 that had been adopted at the meeting held in November. It was noted that previously the Committee has annually held four meetings in each of Waimea and Waikoloa and two meetings in each of Puako and Kawaihae, but that the schedule adopted for 2012 provided for three meetings during the year in each of the four locations. Upon motion duly made and seconded and following discussion, the Committee voted unanimously to hold the January 2012 meeting as provided for in the schedule adopted at the November meeting but to reconsider the schedule of meetings for the balance of 2012 during the meeting to be held in January 2012. The Committee then discussed the need to fill vacancies on the Committee in a prompt and efficient manner. The Chair advised the Committee that he had been informed by Planning Department Project Manager Rosalind Newlon that an interview with a candidate to fill a vacancy was scheduled for January 11, 2011, with the three person interview panel to consist of a member of the Committee and two representatives of the Planning Department. Following discussion, the Committee directed the Chair to request that the interview panel consist of Ms. Newlon and two members of the Committee so as to ensure that all members of the interview panel are familiar with the Committee‘s affairs and working 1 relationships. The Committee authorized the Chair to identify the two Committee members to serve on the interview panel in the event the request to have to have two Committee members on the panel is accepted. The Committee members also discussed the need to identify residents of the South Kohala District who could serve on the Committee in an effective manner and agreed that a proactive approach to recruiting such persons is desirable. The Committee also expressed a desire to have membership on the Committee be more representative of the various ethnic and cultural groups within the District, noting that the statutory mandate for the make-up of the Committee calls for such representation and that there are segments of the District population which are not presently represented on the Committee. The Committee then heard Subcommittee Reports. Mr. Hoover reported for the Puako Subcommittee and indicated that the Puako Community Association had held its annual meeting. In the absence of Ms. Smith and Ms. Eberhardt, there was no report for the Kawaihae Subcommittee. Mr. Fischer then reported for the Waikoloa Subcommittee. He summarized discussions at the Waikoloa Community Leadership Council (“WCLC”) meeting held earlier in December, at which the need for an emergency shelter was discussed, in addition to such other matters as the status of bus service in Waikoloa and priorities for 2012. Mr. Fischer also advised the Committee that Ms. Newlon and Bennett Mark, as representatives of the Planning Department, had called him regarding the Committee’s correspondence to Mayor Kenoi concerning the request by the WCLC to have Paniolo Avenue opened to traffic to provide access to the new park facility and the Kamakoa Nui Workforce Housing construction site. Ms. Newlon and Mr. Mark had indicated that a copy of the correspondence should be sent to the Planning Department for review and stated that the Planning Department would forward the correspondence to the Mayor if the Planning Department determined that it was consistent with the intent of the South Kohala Community Development Plan. They also requested that the correspondence be printed on a form of letterhead provided by the Planning Department. Mr. Fischer advised the Committee that he was under the impression that the Committee had directed that the correspondence be sent directly to the Mayor by the Committee on letterhead showing a return address for the Committee. The Committee members confirmed that Mr. Fischer’s understanding was consistent with the intent of the Committee and ratified and approved the transmittal of the correspondence directly to the Mayor by Mr. Fischer on behalf of the Committee. Ms. Horwatt and Mr. Roehrig then reported for the Waimea Subcommittee. Among other matters, they considered the desirability of encouraging further community meetings to discuss the trails and greenways project in Waimea. In the absence of a strong indication that a significant portion of the community desired such further discussions at this stage of the process, it was agreed that no further action concerning this matter would be taken by the Committee at this time. In the absence of Mr. Schulze and Ms. Eberhardt, there was no report for the District-Wide Subcommittee. Under the circumstances, the Committee then agreed that it would not take up any new business at the meeting and dispensed with the request for public comments. The next meeting of the Committee will be held at 5:00 p.m. on January 23, 2012, in the Waikoloa Village Association conference room, 68-1792 Melia Street, Waikoloa Village, Hawai’i. There being no further business to come before the meeting, the meeting was adjourned at 6:30 p.m. ______________________________ Michael B. Fischer Chairman 2