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HomeMy WebLinkAbout2010-12-13 NKCDP Minutes Final NORTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE MINUTES MEETING DATEDecember 13, 2010 TIME4:30 pm PLACEKohala Senior Center, Akoni Pule Highway, Kapaau, Hawaii 96755 ATTENDANCE 1. Members Present: Joe Carvalho, Marlene Ching, Hermann Fernandez, Susan Fischer, Giovanna Gherardi, Collin Kaholo, Richard Liebmann, Bob Martin 2. Member Excused: Ron Friman 3. Planning Department: Bennett W. Mark 4. Public Attendance: Alan Axelrod, Andi Longpre, Dennis Matsuda, Donna Oba, Nalani Okubo, Bill Shontell, Pati Ann Solomon, Kealoha Sugiyama, John Winter –Minutes of November 8, 2010 meeting approved. APPROVAL OF MINUTES STATEMENTS FROM THE PUBLIC: none REPORTS Land Use Permit Review Timelines: Richard made an attempt at developing a timeline for special permits, rezoning and variances. Land Use Permit Activity Report: nothing new to report. Bobi Moreno has consolidated and resubdivided her 10.8 acres on Kapaau Road into 4 reconfigured lots. There is a question as to whether the County road ends just before her property, or beyond, as she had believed since purchasing in 1974. NEW BUSINESS Sunshine Law Requirements: Bob met with Amy Self to review the Sunshine Law and clarified the following issues. We cannot email each other -no emailing between members and no responding between members. In other words, we cannot exchange the minutes and share proposals. The minutes will be sent to Allen who will then circulate to all AC members. Executive Sessions are for staff issues, not member issues. Action Committee: Amy Self recommends that the AC should not be under a County/Mayor ordinance. She recommends that we meet with Planning Director and Pete Hoffmann to discuss transitioning into a structure not governed by an ordinance which wouldgive us the freedom to work in subgroups. The Planning Director is inclined to allow this to occur especially since she states she can no longer support the Action Committees. Hermann raised concerns about the criteria for membership, operating guidelines and bylaws. Collin stated that we could use the bylaws from the old community association. Richard asked about possible downside. Bob said that Amy does not see any, though Pete was the push behind the formation of Action Committees and he would needto be convinced that this is an appropriate restructuring. Joe, Collin, Marlene, Susan, Hermann, Giovanna and Richard all expressed support for the new structure. Bob will send out the old community association bylaws. Bob and Joe will meet with the Planning Director, Pete Hoffmann and Amy Self to explore this option. Succession Planning: Bob discussed the need to plan for new officers. Bob and Giovanna have 2 year terms which will end next year. It was suggested that new officers should be elected at the annual meeting in January. It was moved, seconded and unanimously carried that we delay the search and selection of new officers until Bob and Joe meet with the Planning Director and Pete Hoffmann. Proposed Subcommittee Structure: Bob distributed aproposal for subcommittee restructuring which included splitting the infrastructure responsibilities into two subcommittees plus splitting growth management and agriculture. His proposal allows for more flexibility for a second AC member to attend some of the subcommittee meetings. The proposal will be further discussed at the January meeting. OLD BUSINESS Proposed Website: Website has been updated and is on the new server. Joe asked that we send him our subcommittee reports and minutes in PDF format. 2010 Annual Report: A draft of the annual report was circulated, written in a difficult to read font. It was determined that the only beneficiary of the report was the Planning Department. It was moved, seconded and unanimously carried that the annual report not be part of the community meeting. NKCDP Subcommittee Reports Growth Management: Mission Statement development is being considered and is seen as a useful tool for new subcommittee members and needs to include updated strategies. A tentative land use application procedure has been developed and includes: Hermann and Richard will order the files that interest the subcommittee and action committee from the Kona office. Hermann, Richard and a member of the subcommittee will examine the files in the Kona office; obtain the applicant’s information and maps of the requested land use change. Hermann and Richard, if necessary, will contact the applicant or their representative and request additional information and invite the applicant to make a presentation to the subcommittee or the action committee. Hermann and Richard will present findings to the subcommittee and action committee. Two members of the subcommittee expressed they had no interest in discussing or deciding on land use applications. They recommended another subcommittee be specifically assigned this task. Ming Wei Koh, Kohala Elementary School Garden Coordinator, emails a monthly newsletter to the growth Management subcommittee updating us on the latest Discovery Garden news. Please let Hermann know if you want to receive this newsletter. People’s Garden School Pilot Program grant has been submitted and the winner will be determined by December 31, 2010. Andrea Dean will promote a year long “Eat Locally Grown Campaign” and is working on many projects; such as, Community Harvest Hawaii and the Ulu Breadfruit Project. Public Access: The land at Kauhola Lighthouse has been approved to be purchased by the stateLand Legacy Commission and they also approved the purchase of the southern2 out of 3 lots at Kaiholena. The 2 lots at Kapanai’a have been approved and the care of the heiaus is still an issue. There is still no update on the public access borders around Mo’okini Heiau and Kamehameha birth site. A grant application has been submitted to fund the coastal celebration. Hermann asked when the public will know about the event and how will it be managed. Affordable Housing and Rural Infrastructure and Viewplane : Collin voiced his concern about the need for County Council membersto support the affordable housing project but not at the median price which local people cannot afford. Susan reported that discussions continue on the Scenic Byways project. A major concern is the potential for increased traffic. Favorable aspects include funding for roads, lookouts and turnouts. Residents of Hawaiian Home Lands are favoring the use of our rural infrastructure model outlined in the CDP for their planned wellness park on 72 acres between the highway and shoreline, starting at Honokoa Gulch Bridge. On their individual parcels, the residentsare interested in erosion prevention and contour land planning. Infrastructure: Giovanna presented the proposed boat ramp ballot and made a motion to accept it as proposed, the motion was seconded and the vote was 7 yeas and 1 abstain. The proposed process for conducting the poll was presented and a motion was made and seconded to accept the proposal as written. It was agreed that no age limit be placed on those casting a ballot. Hermann stated thathe could not participate since he had abstained from the ballot vote. The vote cast 7 yeas and 1 no. Bob asked Joe why he had voted against this, Joe stated we should all participate in conducting the poll and it is the responsibility of the Action Committee to address this issue. Hermann agreed that he will participate in the polling. A revote motion was made and seconded and unanimously carried. COMMUNITY MEETING: The question of delaying the February meeting due to the possible change in the AC structure was explored. It was decided to commit to the February meeting. A motion was made and seconded to have an investigatory committee to plan the meeting. The motion passed unanimously and Bob, Joe, Giovanna and Richard volunteered to be on the committee. They will report back at the January meeting. Hermann reiterated the Action Committee's continuing request for the County to provide large maps for community meeting visual displays, because photos are not as effective. STATEMENTS FROM THE PUBLIC: none NEXT MEETING Date: Monday, January 10, 2011 Place:Kohala Senior Center Time:4:30 pm to 6:30 pm Agenda: Land Use Activity Report –Allen, Hermann and Richard Action Committee Restructuring –Bob and Joe Proposed Subcommittee Restructuring -Bob Website –Allen and Joe Subcommittee Reports Community Meeting Update –Investigatory Committee ADJOURNMENT–there being no further business, it was moved, seconded and unanimously approved the meeting be adjourned.