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Communicating ADA Section 508: Making Electronic <br /> Sci Documents Accessible <br /> series <br /> August 2011 <br /> Microsoft Excel 2003 1191 <br /> Introduction <br /> The Americans with Disabilities Act(ADA)and Section 508 of the Rehabilitation Act of 1973 state that the government's <br /> electronic information must be accessible to people with disabilities. In this context,"accessible"means that the <br /> document does not rely on a single sense or ability of the user,such as vision or hearing. <br /> This document explains: <br /> • Filling in document properties <br /> • Adding Alternate(Alt)text <br /> • Making web and e-mail address hyperlinks <br /> • Creating a tagged PDF <br /> Filling in Document Properties <br /> Populating certain document properties(Title,Subject, Properties <br /> Author,and Keywords)and setting the language are <br /> required to make an electronic file 508 compliant. <br /> General Summary fflatistics Contents Custom <br /> Step 1. Choose FILE> PROPERTIES>Click on the <br /> SUMMARY tab and fill in the required fields Title: IrADA Section 508; Making Electronic Document Ac <br /> Step 2. To select a language,choose FILE> PROPERTIES> Subject; How to male a document 508 compliant Using E <br /> Click on the CUSTOM tab 1 <br /> AUkhor: err <br /> Step 3. Fill in the following fields:Name:select Language; _ <br /> Type:select Text;Value:type in English > <br /> Select OK Keywords: F508 complianka Scientific Publications, Graphics&. <br /> Author should always be"NCI,"but you may add more _ <br /> information,such as program name and/or laboratory. General Summary Statistics Contents Custom <br /> Name: Language Add <br /> Division ❑I <br /> Writing Alt Text Document number I Delete <br /> Alt text is a text equivalent of a non-text element.It 3 Editor .w <br /> Forward to <br /> should convey the meaning of an image or element to lGroup <br /> the visually impaired.See the SPGM handout"Writing WOJ <br /> Alternate(Alt)Text"for help with writing Alt text. Type; IText <br /> Value; TEnglish ❑Link to content <br /> Adding Alt Text <br /> Find non-text elements and add Alt text to them. <br /> Step 1. Select the image>Choose FORMAT> PICTURE> <br /> Colors and Lines Size picture protection properki 1 € � <br /> WEB tab> Fill in the Alternative Text box> <br /> Select OK <br /> Alternative text;O <br /> (Continued on next page) <br />