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HomeMy WebLinkAbout2012-10-09 PCDP AC Minutes DRAFT William P. Kenoi BJ Leithead Todd Director Mayor Margaret Masunaga Deputy Director County of Hawai‘i PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE  Aupuni Center 101 Pauahi Street, Suite 3 Hilo, Hawai‘i 96720  Phone (808) 961-8288 Fax (808) 961-8742 Tuesday, October 9, 2012 DRAFT Meeting Minutes CALL TO ORDER Chairperson Dan Taylor called the Puna Community Development Plan (PCDP) Action Committee (AC) meeting to order at 3:00 p.m. in the Kea´au Community Center with the following persons present: Action Committee: Barbara Bell, Frank Commendador, Madie Greene, Farris Etterlee, Keikialoha Kekipi, Patti Pinto, Oshi Simsarian, René Siracusa and Dan Taylor. Staff: Larry Brown, PCDP Project Manager. UU Deputy Corporation Counsel: William Brilhante (Arrived at 3:04 p.m.) U Members of the public: 12 UU ANNOUNCEMENTS 1.Dan called the meeting to order and announced that Madie would be chairing this meeting of the PCDP AC. 2.Larry introduced Bill Brilhante, who is replacing Amy Self as Deputy Corporation Counsel representing the Planning Department and the AC. PUBLIC TESTIMONY 1.Luana Jones testified to the need for a swimming area at Pohoiki as an alternative to the boat ramp, which is very hazardous and not an authorized swimming area. 2.Larry Brennan asked why the Action Priority List was being amended to remove the Railroad Ave. pedestrian/bike trail was be deleted from the list and asked that it be retained. René moved to have agenda item #2 under Unfinished Business, Communication No. 2012-34: Draft CIP Budget Request for a Swimming Area at Pohoiki Beach Park advanced to the next agenda item. Second by Barbara. Motion passed with 8 votes aye. UNFINISHED BUSINESS 1.Oshi moved to approve the budget request in Communication No. 2012-34: Draft CIP Budget Request for a Swimming Area at Pohoiki Beach Park. Second by Barbara. Hawai‘i County is an Equal Opportunity Provider and Employer AC Members asked Luana Jones about specific ideas for a swimming area that were being suggested. Luana and Oshi explained that Ron Terry had suggested excavating a swimming lagoon atdredging the shoreline area at the east end of the park, going inland as far as possible, as one option for creating a swimming area. Keiki repeated his objection to the approval of any park funding proposals until the previously approved improvements to Ahalanui Beach Park have been completed. Motion passed with 7 votes aye and 1 nay (Keiki) APPROVAL OF MINUTES René moved to approve the minutes of the September 11, 2012 meeting. Second by Dan. Keiki offered a correction stating that his vote on Item #4 under New Business should be corrected to abstain. René and Dan withdrew their original motion and second. Patti moved to amend the minutes to reflect Keiki’s vote. Second by Oshi. Motion to approve the minutes as amended passed with 9 votes aye. NEW BUSINESS 1.Pāhoa Regional Town Center Plan Design Guidelines. Charlie Maas from the Design Guidelines Working Group (WG) of the Pāhoa Regional Town Center Plan provided a response to the request from Jon McElvaney, on behalf of the B.T. Kuwahara, LLC change of zone application, to articulate what their proposed development should look like. Charlie explained that the Design Guidelines WG and the PRTCPSC didn’t want to micro manage the applicant’s project and in the absence of adopted guidelines they hoped that the developing design guidelines would be considered and appropriately incorporated in the project. 2.Mountain View Gym and Playground Improvements. Sharon Daun briefed the AC on the status of the community efforts to get roofing improvements and playground equipment funded for the Mt. View gym. A community fundraising meeting will be held at the Neighborhood Place of Puna on Tuesday, October 16 at 10:00 a.m. HELCO, as an original financial supporter for construction of the gym, is being approached for financial assistance for the playground equipment project. Other funding opportunities are also being investigated. Neighborhood Place of Puna has withdrawn their offer to serve as the financial agent for the playground equipment project and a search is underway for a replacement non-profit that can serve as their financial agent. 3.Communication No. 2012-43: Mt. View Gym Roofing and Gutters and Playground Projects. Terry Daun outlined the need for some needed improvements to the Mt. View gym, including re-roofing and gutters playground equipment. Discussion ensued to clarify funding amounts being requested for each project. Sharon Daun explained that the $100,000 commitment from the Mayor was to pay for the playground equipment surface. The community group will need find another $100,000 to purchase the playground equipment. An additional $100,000 for future gym/park expansion is expected to 2 be needed as the population continues to increase. A separate CIP budget request for $200,000 is being requested for re-roofing and gutters for the gym and adjacent structures. Frank moved to accept the CIP Budget request for the Mt. View gym roof and gutter repairs. Second by René. The motion passed with 8 votes aye and 1 abstain (Keiki). 4.Mountain View Long Range Plan. Patti announced that a small group of 8-10 people have begun and effort to reach out to the Mt. View area communities to determine the interest in creating a village center plan. They have organized a community meeting to be held at 6:00 p.m. on October 18 at the Mt. View Elementary School cafeteria to inform the community on what the PCDP is and what a village center plan is and could mean to the community and to encourage participation. An invitation has been mailed to all residents with a Mt. View mailing address and emailed to several subdivision email lists. She asked for the AC to create a Mt. View village center plan subcommittee for the purpose of creating a village center plan for Mt. View. Patti moved to create a Mt. View Village Center Plan Subcommittee with Dan, Patti and Frank assigned. Second by Barbara. The motion passed with 8 votes aye and 1 abstain (Keiki). Larry pointed out that, due to the amount of time remaining, the AC might want to consider moving the budget items on the agenda up to make sure they get addressed at this meeting. Patti moved to move the budget agenda items up for the ACs next consideration. Second by Frank. Motion passed with 9 votes aye. UNFINISHED BUSINESS 2.Communication No. 2012-37: Budget Subcommittee Report #2. René moved to file Communication No. 2012-37. Second by Oshi. Motion passed with 8 votes aye and 1 abstain (Keiki). Communication No. 2012-35: Draft CIP Budget Request for Restrooms and Fencing at 3. Ahalanui Park. Barbara moved to approve the budget request in Communication No. 2012-35: Draft CIP Budget Request for Restrooms and Fencing at Ahalanui Park. Second by Dan. Motion passed with 9 votes aye. 4.CIP Budget Requests for FY 2013-14. Larry offered to lead the AC through this agenda item: a.No additional written CIP budget requests were submitted by any AC member. b.No substantive written amendments to any of the three previously submitted CIP budget requests were offered by any member of the AC. c.The AC prioritized the following CIP budget requests by voting for which they considered to be of the highest priority. Votes show number of votes for first through third highest priority. a.Communication 2012-27: Land and Facilities for Pāhoa Town Center. (0/1/3) b.Communication 2012-34: Swimming Area at Pohoiki Beach Park. (3/5/0) 3 c.Communication 2012-35: Restrooms and Fencing at Ahalanui Park. (6/0/0) d.Communication 2012-43: Mt. View Gym Roofing & Gutter Upgrades (0/3/6) René moved to approve the priority of the AC CIP Budgets requests as follows: 1.Restrooms and Fencing at Ahalanui Park . 2.Swimming Area at Pohoiki Beach Park 3.Mt. View Gym Roofing and Gutter Upgrades 4.Land and Facilities for Pāhoa Town Center Second by Keiki. Motion passed with 9 votes aye. 5.General Operating (GO) Budget Request FY 2013-14. a.No additional written GO budget requests were submitted by any AC member. b.No substantive written amendments to any of the four previously submitted GO budget requests were offered by any member of the AC. c.The AC prioritized the following GO budget requests by voting for which they considered to be of the highest priority. Votes show number of votes for first through third highest priority. a.Communication 2012-23: Community Planning Assistant. (9/0/0) b.Communication 2012-24: Meeting Materials for Community –Based Village Center Planning Initiatives. (0/6/) c.Communication 2012-25: Mt. View Gym Volleyball Equipment. (0/3/9) d.Communication 2012-26: PCDP AC Community Event René moved to approve the priority of the AC GO Budgets requests as follows: 1.Community Planning Assistant 2.Meeting Materials for Community-Based Village Center Planning Initiatives 3.Mt. View Gym Volleyball Equipment 4.PCDP AC Community Event Second by Barbara. Motion passed with 9 votes aye. 6.Communication No. 2012-42: PCDP Action Priority List Update. Dan and Oshi explained some of the proposed changes to the AC Priority List and responded to several suggestions for changes proposed by other Members. Dan moved to have himself and Oshi prepare an amended Priority List incorporating the suggestions discussed and to bring before the AC at the November meeting for approval. Second by Barbara. Motion passed with 9 votes aye. Public Testimony: a.Hannah Hedrick offered some specific recommendations for inclusion on the Priority List:  Connectivity between subdivisions should be staggered 4  Pedestrian and bicycle facilities need to be ADA compliant  Should be more focus on health and safety  AC should consider air quality issues and concerns 7.Pāhoa Regional Town Center Plan Steering Committee Assignments. Oshi suggested that some adjustment to the AC membership on the PRTCP SC might be in order due to subcommittee formation for other village center projects. Frank offered his resignation from the PRTCP SC and Réne offered to take his place. Réne moved to accept Frank’s resignation from the PRTCP SC and to replace him with Réne. Second by Barbara. Motion passed with 9 votes aye. 8.Communication No. 2012-41: Environmental Assessment (EA) for Pāhoa Village Road rd Shopping Center and Related Improvements, Island of Hawaiʻi, TMK (3) 1-5-007:6, 69 & 70. Larry explained that this EA was required for the Kuwahara rezoning application to allow for the associated roadway improvements on state and county lands. Larry offered to prepare a comment letter on the EA for consideration by the AC at the November meeting. 9.Communication No. 2012-40: Draft letter to the DLNR, Division of Aquatic Resources. Oshi introduced the draft letter requesting that the DLNR take specific actions to establish more effective protection of the marine and near-shore resources impacting the Waiʻōpae Marine Life Conservation District. Barbara moved to accept the letter with spelling corrections noted in red. Second by Dan. Motion passed with 8 votes aye and 1 nay (Keiki). 10.B. T. Kuwahara, LLC Rezoning Application No. 12-155 & State Land Use Boundary Amendment Application No. 12-033. Larry will draft a comment letter to the Planning Director on behalf of the AC for consideration at the next AC meeting. 11.Communication No. 2012-29: Kapoho Wastewater Upgrades Subcommittee – Final Report. Barbara summarized the status of the Kapoho Wastewater Upgrade project. Réne moved to accept and file the final report and to disband the subcommittee. Second by Farris. Motion passed with 9 votes aye. AGENDA REQUESTS FOR NEXT MEETING (November 13, 2012): a.KAPONO community group update & request for subcommittee - Farris b.Wilox application for Variance from Subdivision Code - Réne c.Puna makai road connectivity - Dan d.Mt. View Subcommittee Report - Patti ADJOURNMENT: Frank moved to adjourn the meeting. Second by Keiki. All voted in favor. Meeting adjourned at 6:07 p.m. 5