HomeMy WebLinkAboutNOTICE TO APPLICANTS for FY14Hawai‘i County is an Equal Opportunity Provider and Employer
COUNTY OF HAWAI‘I
NONPROFIT GRANTS PROGRAM (FY2013-14)
NOTICE TO APPLICANTS
Key Changes for FY2013-14:
1. You will be required to enter into a written contract to accept an award.
2. You will be required to provide proof of authorization of binding signature(s). 3. Council will be able to specify changes to your grant allocation(s) of program expenditures
and program measures, and to provide additional directives regarding your award.
4. Changes to the County Code affects you in the following ways: a. Failure to submit a Final Report to council within 60 days after June 30 of the
contractual year will result in the requirement that awardees return all grant funds
awarded and that they will not be eligible to receive future grant awards for at least
the following fiscal year and for all subsequent fiscal years until such a time as that written report is submitted to, and accepted by, the council.
b. The application contains a right to audit clause.
c. The application includes a clause restricting administrative and overhead costs to 10%. d. You will be required to complete an Organization Conflict Disclosure Form.
5. You will be required to enroll with Hawai‘i Compliance Express and be compliant prior to
final payment (to register, go to: http://vendors.ehawaii.gov).
1.) Regardless of postmark date, applications must be received by the Department of Finance, no
later than 4:30 p.m. on Thursday, January 31, 2013. Please drop off or mail your application(s) to 25 Aupuni Street, Room 2103, Hilo, Hawai‘i 96720. We are located on the second floor of the County Building.
Applicants shall be responsible to ensure that their application(s) arrive at the proper
location by January 31, 2013. Applications will not be accepted at any other County location. Applications will not be reviewed by County personnel receiving your County Nonprofit Grant submittal. Applicants have full responsibility to ensure that all documents are
complete and accurate prior to submittal.
2.) Please be sure to carefully read the application instructions and to submit all of the requested supporting documentation.
All documents requiring a current signature must be the ORIGINAL, SIGNED
document. Unsigned documents will be disqualified. Faxed or copied documents will not
be accepted as original documents.
3.) To familiarize yourself with the County’s Nonprofit Grant Program, we suggest you take a
look at Chapter 2, Article 25 of the Hawai‘i County Code, available on the County of
Hawai‘i’s website, http://co.hawaii.hi.us/countycode/chapter02.pdf.
Hawai‘i County is an Equal Opportunity Provider and Employer
Timeline of nonprofit grants program
January 31, 2013, 4:30PM – cut-off for receipt of application.
March 2013 – nonprofit interviews and selected site visits.
Between March and the end of June, the awards determination process is being
conducted and the fiscal year budget is being determined. At conclusion, a contract
and award letter is sent to those nonprofits receiving an award.
Final reports are due within 60 days of the contractual year. No late or incomplete
report will be accepted; unspent grant funds must be returned with final report. The final report template will be available at: http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/.
Any questions on the preparation and submission of the application or concerning the overall grant process should be directed to Ted Schrey, Budget Specialist at 961-8489 until the Council
Committee Chair has been selected.