HomeMy WebLinkAboutNovember 2012 Presentation : PY14 Application Changes
NONPROFIT GRANT
PROGRAM
Public Information Meetings
November 15, 2012, 10–Hilo Council Chambers
AM
November 16, 2012, 10–West Hawaii Civic Center, BldgG
AM
AGENDA
Welcome
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Introductions
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Changes in Law
•
Application Form
•
Hawaii Compliance Review
•
Contract
•
Q&A
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KEY CHANGES IN LAW
HAWAII COUNTY CODE: CHAPTER 2, ARTICLE 25
You will be required to enter into a written contract
•
to accept an award.
You will be required to provide proof of authorization
•
of binding signature(s).
Council will be able to specify changes to your grant
•
allocation(s) of program expenditures and program
measures, and to provide additional directives
regarding your award.
KEY CHANGES IN LAW
HCCCH. 2, ARTICLE 25, SECTION 2-142.
Records, Reporting, and Fiscal Accountability Requirements
Failure to submit a Final Report to council within
60 days after June 30 of the contractual year will
result in the requirement that awardees return all
grant funds awarded and that they will not be
eligible to receive future grant awards for at least
the following fiscal year and for all subsequent
fiscal years until such a time as that written report
is submitted to, and accepted by, the Council.
KEY CHANGES IN LAW
HCCCH. 2, ARTICLE 25, SECTION 2-142.1. RULES
The application contains a right to audit clause
•
“I (we) agree to allow the County (the Legislative Auditor, the Department
of Finance, designated Council representative, or expending/oversight
agency) full, free and unrestricted access and authority to examine and
inspect any facility, equipment, property, or records pertinent to the grant,
contract, or program for which funds were used.”
The application includes a clause restricting
•
administrative and overhead costs to 10%
“As part of this application, you acknowledge that any funds awarded will
be restricted for the purposes stated in the application except for a
minimum ten percent for administrative and overhead costs.”
KEY CHANGES IN LAW
HCCCH. 2, ARTICLE 25, SECTION 2-138. CONDITIONS FOR GRANTS.
You will be required to complete an
Organization Conflict Disclosure Form.
Each nonprofit organization shall submit a disclosure form along with its grant application which lists any
board member, officer, director or administrator that may have a conflict of interest or potential conflict of
interest, including any familial relationship with any of the following:
A.A member or members of the council;
B.Staff appointed by a member of the council;
C.The mayor;
D.The managing director;
E.The director of finance; or
F.The corporation counsel, the assistant corporation counsel, or a deputy corporation counsel.
The disclosure form shall specify any and all mitigation measures to avoid, in fact or appearance, any
conflict of interest.
APPLICATION FORM
FINANCE DIRECTOR’S APPLICATION SOLICITATIONLETTER
Application form and supporting
•
documents will be available for
pickup or download on
November 20, 2012.
DOWNLOAD:
•
http://www.hawaiicounty.gov/fn
-nonprofit-grant-forms/
PICK UP:
•
Finance Department, County of Hawaii
Hilo County Building
West Hawaii Civic Center
APPLICATION FORM
NOTICE TO APPLICANTS
APPLICATION FORM CHANGES
Exhibit AExhibit B
APPLICATION FORM
POLICIES, GENERAL REQUIREMENTS, APPLICATION PREPERATION
The application form is numbered to match the application form instruction sheet.
APPLICATION FORM INSTRUCTIONS
SUBMISSION FORMAT
APPLICATION FORM
CONFLICT OF INTEREST DISCLOSURE FORM
Who needs to disclose?
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Any board member, officer, director, or
•
administrator of your organization
When is disclosure required?
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Any conflict or potential conflict of
•
interest, including familial
relationships
What are the mitigation
•
measures?
Explain how a conflict will be avoided
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APPLICATION FORM
CONFLICT OF INTEREST DISCLOSURE FORM
One form per conflict is needed.
•
All forms must be signed, even if no
•
conflicts exist.
Duplicate this form as many times as
•
necessary to fully disclose.
APPLICATION FORM
SUBMITTAL CHECKLIST
Failure to include this
•
completed & signed
checklist with your
application or to provide
the required supporting
documents will result in
the disqualification of
your application.
Go through each item –
•
check the boxes to show
what is being submitted
HAWAII COMPLIANCE REVIEW
You will be required to enroll with
•
Hawai‘i Compliance Expressand be
compliant prior to final payment.
What is it?
•
HAWAII COMPLIANCE REVIEW
HOW DO I REGISTER?
Go to:http://vendors.ehawaii.gov
•
Complete the easy step by step process
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Pay the annual registration fee online using
•
a credit card
CONTRACT
You will be required to enter into a written
•
contract to accept an award.
What does this mean for my organization?
•
You will be required to provide proof of
•
authorization of binding signature(s).
How do I do this?
•
CONTRACT
FINAL REPORT
What if my final report is turned in late?
•
IT WILL NOT BE ACCEPTED.
•
What if I don’t turn in my final report?
•
You will be ineligible to apply for at least the following ficalyear, or
•
until the final report is submitted and accepted by the council.
What if my final report is not accepted by the
•
council as complete?
You will be notified of any deficiencies. Additional information
•
that is needed shall be provided within 30 days or your final
report will not be accepted.
QUESTIONS
CONTACT INFORMATION
Ted Schrey, Budget Specialist
(808) 961-8489
Designated Councilmember, once determined
WEBSITE:
www.hawaiicounty.gov/fn-nonprofit-grant-forms/