Loading...
HomeMy WebLinkAbout2013-01-28 South Kohala Community Development Plan Action Committee Minutes South Kohala Community Development Plan Action Committee 1 ‘ County of Hawaii 2 MINUTES 3 Meeting Date: January 28, 2013 4 Call to Order: 5:09 pm 5 Place: Lilly Yoshimatsu Senior Center (Waimea Senior Center) 6 67-1199 Mamalahoa Highway 7 ‘ Waimea, Hawaii 96743 8 Roll Call: 9 1Members Present: Michael (Mike) Fischer, John Hoover, Christopher (Kit) Roehrig, 10 Margaret Horwatt, Josephine (Jojo) Tanimoto 11 2Absent/Excused: Robin Inaba 12 3Planning Department: Deanne Bugado 13 4County of Hawai‘i: Dave Hirt, Margaret Wille (arrived at 6:09, left at 6:39) 14 5Public in attendance: Fran Tabor 15 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 16 Dave Hirt on behalf of Council Member Wille related her support of the Kawaihae Community 17 Center/Disaster Shelter, the request of the Action Committee for a different Corporation Counsel than 18 whom represents the Planning Department, and requested that any proposed changes to the 19 Committee’s Operating Guidelines be described on the agenda to allow the public a chance to comment 20 on. 21 ADMINISTRATIVE MATTERS 22 Minutes of the Meeting of December 17, 2012 were circulated. With no discussion the minutes were 23 deemed approved. 24 BUSINESS OF COMMITTEE 25 Reports. 1. 26 a.Permit Activity Comments from Action Committee 27 i.Communication 2013-1: Gregory S. Cameron Trust, VAR-12-000115. Tax Map Key: 3/6- 28 5-012-013 (65-1560 Kawaihae Rd., Kamuela, HI 96743). Request for Comments from 29 Planning Director. Applicant seeks variance from Chapter 25, Zoning, Section 25-5-7 30 Minimum Yards and Section 25-4-4-44(a), Permitted Projections into Yards and Open 31 Space Requirements (Encroachment into Front and East Side Yard Setbacks). 32 John Hoover and Margaret Horwatt, as assigned by the SKCDP AC, reviewed the request 33 and decided to make no comment. The encroachments are within the setbacks of the 34 property and have existed since the building was permitted in 1958. 35 Concern was expressed that consideration should made regarding the future expansion of the 36 road and how that would affect the structure. The AC members who reviewed the 37 application stated that in discussion with the Planning Department that issue was not 38 identified. 39 Page 1 of 6 Concern was also expressed that the procedure for review of the application and the 40 notification made to the Planning Department of there to be no comments had not been 41 established. The AC members explained that the understood assignment was to review the 42 application to see if the AC should make comments and if comments were to be made to 43 inform the Planning Department and draft the comment for the AC to discuss and vote at the 44 next meeting (this meeting). Clarification was made that the recommendation was for no 45 comments to be made for this application. 46 ii.Procedures of the Sub-Committee for Permit Review 47 1)All communications are to be received by the Chair. 48 2)Without delay, upon receipt by the Chair communications will be distributed without 49 comment to all committee members. 50 3)All Permit Activity Submittals will be distributed as described above. 51 4)Permit Activity Submittals will be assigned to a Sub-Committee or a Sub-Committee will 52 be formed to review each submittal. 53 a.Request the Chair place the communication on the next meeting agenda for a 54 discussion about the relationship of the permit to the CDP; or 55 b.Decide that the Committee has no comment about the permit with regards to the 56 CDP – (amendment made to include the following) notification will be sent to the 57 AC members via email. 58 5)For easy reference and Annual Reports, all communications, received by the Committee 59 or made by the Committee, will be identified in the minutes/agendas with the following 60 format – Communication, year, sequential number: description. 61 Motion was made by Margaret Horwatt to accept the proposed communication procedures. 62 Kit Roehrig seconded the motion. Amendment suggested (reflected above and approval 63 given for the amendment by the maker of the motion and second) Unanimous approval 64 given. Motion Passed. 65 Discussion identified the need to relay to the committee the nature of the applications and if 66 possible (due to the size of the file) email the committee the application. At the very least 67 per meeting with the Planning Director the front page of the application which identifies the 68 type of application and includes a general description of the application will be sent. The 69 agenda should also list the permit applications reviewed by the Sub-Committee 70 iii.For the Permit Application received that day from the Planning Department for a Variance 71 request was made for the application to be reviewed by Mike Fischer. The comment period 72 is due 2/22/13. Application notification will be made to full AC. 73 b.Sub-Committee Reports and Updates 74 i.Waikoloa 75 Page 2 of 6 1)The Sub-Committee is no longer getting response from certain County Departments to 76 inquiries of status of the projects [(a) and (b) below]. 77 a.Shuttle bus service – the bid for the contract was to have gone out in January and no 78 further status update received from Mass Transit. 79 b.Paniolo Avenue – no update provided by the Mayor’s Office. 80 c.Library construction – Governor has signed a bill releasing 800K funds for the 81 planning for the Library and a site has already be selected. 82 d.Critical habitat designation – the CDP recognized and supported the development of 83 the Waikoloa Village Lands zoned Light Industrial but still identified the need to 84 protect the endangered trees which fall within the critical habitat designation and 85 lands zoned light industrial. The Waikoloa Village Association does not want the 86 lands that are zoned light industrial to be designated as a critical habitat. The 87 Waikoloa Village Association and local conservatory group have requested that the 88 SKCDP AC not to intervene on behalf and support the critical habitat designation. 89 Request was made by the AC to have the Waikoloa Village Association and local 90 conservatory group put their request in writing to the AC and that the Sub- 91 Committee provide additional information to the AC regarding the location of the 92 trees and the protection measures in place for the trees. 93 e.Resolution by the Waikoloa Community Leadership Committee – adopted a motion 94 which expressed their appreciation of the efforts of the SKCDP AC and requested 95 that the SKCDP AC not make amendments to the SKCDP. 96 The Action Committee decided that no action would be taken regarding this matter 97 ii.Kawaihae 98 1)Historic Corridor – the purpose is for the proposal made is to have the AC support an 99 amendment request to the CDP (and therefore the General Plan) to identify and 100 designate certain sites within Kawaihae as historic sites which will create a historic 101 corridor. According to the Sub-Committee this would provide jump start of support for 102 the sites to be put on the National Historic Site Registrar. The process of designation is 103 a long complicated process. 104 The Sub-Committee was asked to provide documentation to the AC of the sites and 105 possibly request a presentation to provide an explanation of the historical significance of 106 the sites. And the status of the designation process for each of the sites. 107 Concern was expressed that the designation of the sites, at least State Historic Site 108 designation, would need to be established first before the AC could be able to support an 109 amendment to the CDP and General Plan. 110 An added concern expressed for the sites preservation by the Sub-Committee is that the 111 sites are being endangered by the public and military. 112 Page 3 of 6 2)Kawaihae Community Center – the lot has been designated and a budget has been 113 developed for the planning. 114 Concern was expressed that the a CIP list would not be able to be able to be for a project 115 located on Department of Hawaiian Homelands property. Clarification made by Dave 116 Hirt that it could be included on the CIP list. 117 CIP form will need to be developed for the project and a resolution/motion made and 118 approved by the AC to be able to forward on the Council Member Wille to be added to 119 the CIP list. 120 3)Announcements for activities in Kawaihae 121 a.Pre-Construction Meeting for the harbor tsunami repair work – will impact on the 122 traffic in Kawaihae 123 b.Small Boat Harbor Construction is moving forward – permits should be coming 124 forward soon 125 c.Timber Company – has received no complaints and are partnering with the 126 neighborhood community 127 d.Fire, Police and Ambulance response time during the recent weather related 128 emergencies were really quick and the Sub-Committee/Kawaihae Community wanted 129 to express their appreciation on record. 130 Reminder was made by the Chair that should any of the announced actions/ activities 131 require AC support that those requests be detailed out in advance of the meeting to be 132 put on the agenda. 133 iii.Puako 134 1)No Report 135 iv.Special Report 136 1)No one from the Anekona Ouli Kanehoa VFD Company came to the meeting to make 137 the presentation therefore a request was made by the AC to have the Planning 138 Department Staff follow-up to see if the presentation can be made at the next AC 139 meeting. 140 2.Old Business 141 a.Scheduling the locations for the 2013 meetings – The AC requested that the staff check into 142 possibly receiving mileage reimbursement for meeting attendance. Staff will look into the 143 request and get back to the committee. The AC postponed the location determination until next 144 year but the next meeting will be at Waikoloa. Concerns were expressed that the meetings 145 should still rotate thru communities of the CDP. 146 b.Action Communications with Public - Please see the attached (Better Community Relations 147 Action List) and (E. 2. Communications with the Public) 148 Page 4 of 6 i.Email Address – Staff responded that the individual email address may not be approved 149 (budget and contractual requirements may not allow) however the generic email may be 150 possible however the county will need to develop policies and procedures before an email 151 may be requested. 152 ii.Email distribution list – staff requested that the AC members send the requested names and 153 emails be sent in. 154 iii.Web-Site Updates – Staff acknowledged that the web-site needed revision and informed the 155 AC that as soon as access rights be given, updates will commence. 156 iv.Public Relations Sub-Committee was created by AC to be Chaired by Margaret Horwatt. 157 c.Establish Permanent Procedure for review of submissions to Planning Department – please see 158 the discussion and motion made earlier. 159 d.Review Structure of Sub-Committee Organization – The AC discussed possible re-structuring of 160 the Sub-Committees. The AC did not find that re-structuring of the Sub-Committees would be 161 necessary at this time and that it was preferable to have leave the committee structure “fluid”. 162 e.Status of New Members of AC and review term dates for each member – staff was requested to 163 update the bio sheets to include in when the terms end. 164 f.Presentation of Legal Opinion – Mr. Brilhante was unable to attend the meeting this item will be 165 postponed to the next meeting. 166 g.Follow-up on items added to CIP by SK CDP AC – Dave Hirt provided the AC with a brief 167 outline of the CIP process. 168 3.New Business 169 a.A sunshine law report from Margaret H and Kit regarding a meeting between four AC members 170 and 2 members of the Puna CDP AC – Please see the attached (Informal Meeting of the SKCDP 171 and Puna CDP AC) 172 b.Ask County Council for a budget – Staff were asked to provide the AC a copy of the draft 173 budget for the CDP AC to develop a budget request to forward on to the Planning Department. 174 c.Ask Corporation Counsel to assign different Counsel for AC than assigned to Planning 175 Department 176 i.Motion made by Kit Roehrig and seconded by Margaret Horwatt to request that Lincoln 177 Ashida assign a different Corporation Counsel to the SKCDP. Unanimous approval given 178 Staff pointed out that the request should be formally written on letterhead and signed by the 179 Chair and sent thru the Planning Department. The AC agreed that the letter could be sent 180 and a copy sent to the Planning Director. 181 Kit Roehrig was asked to draft the letter. The AC discussed who should sign the letter 182 either Mike (as former Chair) or John (as new Chair). No consensus was reached. 183 Page 5 of 6 Staff pointed out that the letter should go out on official letterhead but the Chair pointed out 184 that in a meeting with the Planning Director in October the correspondence process had been 185 changed. No further discussion occurred. 186 d.Discuss Changing Name of AC – Discussion of the AC proposed changing the name of the 187 committee to be more proactive or culturally significant. No determination or motion was 188 made. 189 e.Training for AC members 190 i.Staff provided an update of the request for training that was requested in November. Efforts 191 are being made to schedule the training for multiple ACs (possibly Steering Committees) for 192 a variety of topics (Sunshine Law, CIP, and County Procedures for instance). Hilo and 193 Kona Planning Department staff are coordinating to schedule the training. There is a delay 194 in scheduling the training to allow for proposed nominations to fill a number of vacancies on 195 the Action Committees (Kona, South Kohala, and North Kohala) to go through. 196 f.Review of AC operation guidelines. – At the Request of the AC – Staff pointed out the area of 197 the operation guidelines that address the duties of the support staff. The AC was requested to 198 review the operation guidelines and be prepared to discuss at the next meeting. 199 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON THE AGENDA 200 None 201 ANNOUNCEMENTS: 202 Next Meeting February 25, 2013 – Waikoloa 203 Possible Agenda Items: Special Report Presentation, 204 ADJOURNMENT: 205 Meeting adjourned at 7:11 pm 206 Respectfully submitted, 207 Deanne Bugado, Planner 208 A T T E S T: 209 Michael Fischer, Chair 210 South Kohala Community Development Plan Action Committee 211 Page 6 of 6