HomeMy WebLinkAbout2012-2013 Year End Non Profit Grant ReportNOTICE
OF
NONPROFIT YEAR -END REPORT REQUIREMENT
All nonprofit organizations in receipt of FY 2012 -2013 human services grants must submit a final report
to the Hawaii County Council, Human Services and Social Services Committee (NP Grants) c/o Wendy
Baez, West Hawaii Civic Center Building A, 74 -5044 Ane Keohokalole Hwy., Kailua Kona, HI. 96740
within sixty (60) calendar days after June 30 of the fiscal year.
There will be no further reminders of this requirement.
1. DEADLINE FOR SUBMISSION: post- marked no later than August 29, 2013. Partial reports will
not be accepted.
2. COUNTY CODE: The reporting requirement as it appears in the Hawaii County Code, amended
by Ordinance 136 -2012, reads as follows:
Chapter 2, Article 25, Section 2 -142, Hawaii County Code
(c) For grants awarded pursuant to section 2- 139(a)(1), the nonprofit organization shall submit a
written report to the council within sixty days after June 30 of the contractual year. The report
shall include, but not be limited to, a detailed description focusing on specific, measureable
outcomes of how the County funds were used, public benefits derived from their use, and a
breakdown of other funding sources and their expenditures.
(d) In addition to any other remedy provided by law, if the nonprofit organization fails to
submit the written report due within sixty days after June 30 of the contractual year
within the allotted time, the County shall require the nonprofit organization to return all
grant funds awarded and deem the nonprofit ineligible to receive future grant awards for
at least the following fiscal year, and for all subsequent fiscal years until such time as that
written report is submitted to, and accepted by, the council.
(e) Should the written report due within sixty days after June 30 of the contractual year be
deemed by the County to contain insufficient information, the nonprofit organization shall be
notified of the deficiencies and shall provide the additional information within thirty days of notice
or the nonprofit organization will be deemed to be in violation of this section.
3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following:
(1) A brief narrative, not to exceed two (2) pages, summarizing the
"public benefits derived" from the award of County grant funds;
(2) A "listing of other funding sources and amounts obtained during the
award period" entered on the enclosed form, Summary of FY 2012-13
Income (Attachment 1); and
(3) An accounting of "all expenditures supported by County of Hawaii
grant funds" entered on the enclosed form titled Summary of
FY 2012 -13 Grant Expenditures (Attachment 2).
For your convenience, the year end report forms are attached but are also available at
http: / /www.hawaiicounty.2ov /fn- nonprofit - grant- forms/ YearEndNonprofitReportFY12- 13.pdf
FY 2012 -13 Summary of Income
AGENCY /ORGANIZATION:
PROGRAM NAME:
ATTACHMENT
Revenue Sources
Funds Received: FY 2012 -12
07/01/12 - 06/30/13
County of Hawaii
State of Hawaii
Federal Funds
Private Foundations
United Way Funds
Admissions
Donations
Fundraising
Vending Machines
Service / Program Fees
Third Party Reimbursements
Tuition / Client Fees
Interest Income
Others (please list)
a.
b.
C.
TOTAL REVENUES
ATTACHMENT
FY 2012 -13 Summary of
County Nonprofit Grant -in -Aid Expenditures
AGENCY /ORGANIZATION:
PROGRAM NAME:
* *ITEMS SUPPORTED BY COUNTY GRANT ONLY **
Budget Category
FY 2012 -13 (07/01/12 - 06/30/13)
ACTUAL EXPENDITURES
1.
Salary and Wages: Payroll Taxes, Benefits (Health, Dental
Insurance, etc.)
2.
Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees;
Administrative Fees; tither
3.
Operations - Membership, Training, Insurance, Rent/Lease,
Utilities
4.
Supplies — Office; Program; Consumable; Telephone; Postage &
Freight
5.
Equipment - Purchase; Rental; Repairs '& Maintenance
5.
Other — Please specify:
7.
Unused Portion — Return unused funds ;payable to:
County Director of Finance
TOTAL COUNTY NONPROFIT GRANT -IN -AID FY2012 -13 AWARD