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HomeMy WebLinkAbout2013-32 CERSC Minutes June 25 2013Communication No. 2013 -32 PCDP Subcommittee on Connectivity and Emergency Response Meeting —June 25, 2013 Keaau Community Center MINTUES Call to Order: 5:38 p.m. In attendance: Marty Mimmack, Stephanie Bath, Hannah Hedrick, Jerry Reiss, Bill Hanson, Marlene Hapai, Chair Approval of Minutes as Circulated Old Business: 1. Update on Emergency Response Mapping Workshops • HPP June 30th General Meeting — 3:00 p.m. — will include: Introduction to Emergency Evacuation Mapping, Overview of PREP Fair to be held August 31, 2013, Overview of July 13 and August 3, 2013 Training Workshops, Evacuation Mapping for HPP residents interested, Sign Ups for Workshops and Fair helpers • Emergency Evacuation Mapping Training Workshops: Saturday, July 13, 2013, 10:00 a.m. -Noon, Keaau Community Center Saturday, August 3, 2013, 10:00 a.m. — Noon, Keaau Community Center 2. Update on Puna Regional Emergency Preparedness (PREP) Fair • Review of Updated PREP Fair Planning Document • Need for Core Co- Chairs (2 -3 people for each major area of concern) • Recommended areas: 1. Facilities and Planning — site mapping for all activities, communication with Keaau HS — Marlene Hapai, Bill Hanson, + logistics person from Civil Defense 2. Communications — Invitations to Presenters, track responses including needs for the day (Patti Pinto, Hannah Hedrick, Marlene Hapai) 3. Fundraising /Sponsors — Marlene Hapai, Patti Pinto, Jerry Reiss, Bill Hanson — reviewed and assigned extensive list of potential local sponsors to be contacted to contribute to Emergency Preparedness bags. 250 to be given out that day. 25 every half hour via lucky numbers given at presentations, exhibit booths, activities and contests. Still need someone to cover Pahoa businesses. KTA and Keaau Ace Hardware major sponsors, thus far. 4. Program — schedule for the day, written program with map of campus (building/keys), participating sponsors — Marlene Hapai, Marty Mimmack, Bill Hanson Many contacts still remain to be made for participation Would like to feature UHH team going to Russia for their IT piece on emergency communication — contact not made yet Include Entertainment — Need someone to contact and schedule entertainers *Idea: Have major sponsors present prizes at prize give -aways 5. Emergency Response Mapping Make and Take First session — June 30th — HPP Community Meeting 3:00 p.m. HPP Community Center 6. Publicity — Marlene Hapai, Jerry Reiss, Marty Mimmack, Bill Hanson, Pua Evans (need to ask her) Article submitted to and received by Leigh Critchlow. Will need to apply a 3:2:1 strategy as we draw closer, ie., 3 weeks before, 2 weeks before, 1 week before: especially HI. Tribune Herald Calendar and other articles focusing on featured presenters, radio interviews and public service announcements. — All free 7. Data Collection — Toni Robert, Bill Hanson, Patti Pinto (Survey development, data collecting, survey conducting, analysis) New Business: Bill Hanson presented the need to create or obtain maps for each subdivision and /or surrounding area for emergency evacuation maps and need to create excel sheet on all presenters, what they are doing, needs, to begin planning where they will be located on the Keaau High School campus. Next Meeting: July 23, 2013 — Keaau Community Center Adjournment: 7:00 p.m.