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HomeMy WebLinkAbout2013-45 CERSC Minutes July 23 2013Communication No. 2013 -45 PCDP Subcommittee on Connectivity and Emergency Response Meeting —July 23, 2013 Keaau Community Center Minutes Call to Order: 5:35 p.m. In attendance: Dan Taylor, Jerry Reiss, Marty Mimmack, Stephanie Bath, Sharon Daun, Terry Daun, Russell Jones, Jon Olson, Kristin Hashimoto (Greggor Ilagan representative, District 4), June Conant, Marlene Hapai, Chair Approval of Minutes as Circulated: Unanimously approved Old Business: Update on Emergency Response Mapping Workshops • Emergency Evacuation Mapping Training Workshops: Report on Saturday, July 13, 2013, 10:00 a.m. -Noon, Keaau Community Center: 20 people attended. Subdivisions /Areas Represented: Hawaiian Beaches, Hawaiian Shores, Kaohe Farm Lots, Ainaloa, Volcano Village, Hawaiian Paradise Park, Peck Road, Seaview Estates, Kapoho Beach Lots, Orchidland, Hawaiian Acres. Content: Overview of PREP Fair, potential Big Island hazards, and maps to be used in Emergency Evacuation Mapping activity. Workshop used to train Emergency Mapping Facilitators for fair to help others with mapping. Marlene Hapai, Stephanie Bath • Saturday, August 3, 2013, 10:00 a.m. — Noon, KCC — all CER Subcommittee members and others recommended to attend. Sign up sheet circulated. 2. Update on Puna Regional Emergency Preparedness (PREP) Fair 1. Facilities and Planning — Map of Keaau HS area to be used including Gym, Cafetorium, Covered Playcourt, Covered Walkways, Classrooms, Grassy Area and Parking Lots shown and explained to subcommittee. Marlene Hapai, Bill Hanson 2. Communications — Invitations to Presenters, track responses including needs for the day (Patti Pinto, Hannah Hedrick, Marlene Hapai, Bill Hanson) — Presenter Requirement forms due July 31, 2013 Fundraising /Sponsors — Marlene Hapai, Patti Pinto, Jerry Reiss, Bill Hanson, Stephanie Bath — requests out to local businesses and Puna Councilmen. Approximately 40 businesses contacted with 10 responding thus far. Hilo and Pahoa areas still needing contact. June Conant took forms for Communication No. 2013 -45 distribution in Pahoa and to share with Farris Etterlee. Jerry Reiss commended for his 30+ solicitations thus far. Both Gregor Ilagan and Zendo Kern helping with getting funding. 4. Program — schedule for the day, written program with map of campus (building/keys), participating sponsors, information cards on major sponsors: Presently collecting information. Programs will be ready to hand out on day of event by ushers, along with bag donated by KTA — Marlene Hapai, Marty Mimmack, Bill Hanson 5. Publicity — Marlene Hapai, Jerry Reiss, Marty Mimmack, Bill Hanson Articles to Leigh Critchlow: General (already published 7/4/13, second article submitted regarding 7/13 workshop. Need someone for Marlene to send articles to that has connections with all media to get broader coverage Will need to apply a 3:2:1 strategy as we draw closer, ie., 3 weeks before, 2 weeks before, 1 week before: especially HI. Tribune Herald Calendar and other articles focusing on featured presenters, radio interviews and public service announcements. — All free 6. Data Collection — Toni Robert, Bill Hanson, Patti Pinto, Marlene Hapai (Survey development, data collecting, survey conducting, analysis) — original surveys produced by Bill Hanson re- distributed for further input. Will continue to seek input to make sure all pertinent information is collected through survey. 7. Food — Keaau High School, QLCC — QLCC unable to help fund food this year. Keaau High School Athletic Dept. being asked to do food and is still considering. 8. Entertainment — Puna Hongwanji Taiko Drummers, Keaau High School Band, KWXX On -site all day with Doug Carlson as disk jockey, Prize Give -aways on the half hour beginning at 10:00 a.m. and ending at 2:30 p.m. 3. Further Input to Surveys for PREP Fair to Bill Hanson — still accepting New Business: 1. Inquiry from Ben Ishii, DPW. "Could you provide me with a list of locations of the various "Street Connectors" proposed for the PCDP ?" Communication No. 2013 -45 2. Which connectors would have the greatest impact on traffic circulation? 3. Looking to do project in Puna 4. No specific timeframe 5. Left over bond funds What do we have in place? Connectivity Location Criteria approved February, 2013 PCDP AC Meeting. PREP Fair mapping and survey activities should provide more information. Need to take County criteria and PCDP Subcommittee on CER Connectivity Location Criteria, rank and prioritize proposed connections and submit to County DPW for consideration and implementation. After much discussion a motion was made by Stephanie Bath and seconded by Sharon Daun as follows: Moved to share the PCDP Subcommittee on Connectivity and Emergency Response's Connectivity Location Criteria with the County of Hawaii Department of Public Works, through Ben Ishii, and request that DPW share its criteria on Roadways and Connectivity with the PCDP Subcommittee on Connectivity and Emergency Response. The motion was unanimously approved. Next Meeting: August 27, 2013 — Keaau Community Center Adjournment: 6:43 p.m.