2013-55 CERSC Mnutes August 27 2013

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Communication No. 2013 -55 PCDP Subcommittee on Connectivity and Emergency Response Meeting — August 27, 2013 Keaau Community Center MINUTES Call to Order: 5:42 p.m. In attendance: Dan Taylor, Patti Pinto, Farris Etterle, Hannah Hendrick, Chris Cholas, Patrice Mcdonald, Stepanie Bath, Marlene Hapai, Chair Approval of Minutes as Circulated: Moved, Stephanie Bath. Seconded, Dan Taylor. Unanimously approved. Old Business: Update on Puna Regional Emergency Preparedness (PREP) Fair (8/31/13) 1. Facilities and Planning — Keaau HS area to be used: Gym, Cafetorium, Locker Rooms, Band Room, Covered Playcourt, Covered Walkways, Classrooms, Grassy Area and Parking Lots. Areas mapped out for all participants — Marlene Hapai, Bill Hanson 2. Communications — Schedule sent out to Presenters and Exhibitors August 19th allowing time to trouble shoot any concerns, followed up with phone calls that week. (Patti Pinto, Hannah Hedrick, Marlene Hapai, Bill Hanson) Fundraising /Sponsors — Marlene Hapai, Patti Pinto, Jerry Reiss, Bill Hanson, Stephanie Bath — requests out to local businesses and Puna Councilmen, 9 businesses contacted (over 60), response rate (Over 50 %) 4. Program — schedule for the day, written program with map of campus (building/keys), participating sponsors, information on major sponsors, major sponsors to present prizes — Marlene Hapai, Marty Mimmack, Bill Hanson 5. Publicity — Marlene Hapai, Jerry Reiss, Marty Mimmack, Bill Hanson 3 Articles to Leigh Critchlow — All published. General article published 7/4/13, second article submitted on 7/13 workshop published August 2nd, third article on bags for giveaways published August 16th). Have applied 3:2:1 strategy as we have drawn closer, ie., 3 weeks before, 2 weeks before, 1 week before: especially HI. Tribune Herald Calendar (began 4 weeks before event) and