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HomeMy WebLinkAbout2013-07-26 Fire Commission Regular Minutes HAWAI‘I COUNTY FIRE COMMISSION MINUTES OF JULY 26, 2013 NORTH HAWAI‘I COMMUNITY HOSPITAL KAMUELA, HAWAI‘I CALL TO ORDER Chair Toby Taniguchi called the meeting to order at 10:10 a.m. ROLL CALL Present: Toby Taniguchi, Chair Byron Moku, Vice Chair David De Luz, Jr., Commissioner Luahiwa Namahoe, Commissioner Mapuana Waipa, Commissioner Excused: Laurie Bass, Commissioner Carol Kitaoka, Commissioner Kimo Lee, Commissioner Also Present: Darren Rosario, Fire Chief Wayne Krug, Volunteer Fire Chief Lincoln Ashida, Corporation Counsel Josie Pelayo, Secretary APPROVAL OF AGENDA Commissioner Moku moved to approve the agenda. Commissioner Namahoe seconded the motion and it carried unanimously. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS None. APPROVAL OF MINUTES OF JUNE 12, 2013 Commissioner Namahoe moved to approve the regular session minutes. Commissioner Waipa seconded the motion and it carried unanimously. Commissioner Namahoe moved to approve the executive session minutes. Vice Chair Moku seconded the motion and it carried unanimously. FIRE CHIEF’S REPORT (Including but not limited to the items listed below.) Fire Chief Darren Rosario highlighted items on his written report: HawaiÒi County Fire Commission Meeting Minutes July 26, 2013 Page 2 BUDGET STATUS FY 2012/2013: Chief Rosario stated that they expended 95% of budget at the end of the fiscal year. The balance went back to the general fund. FY 2013/2014: Chief Rosario stated that he will work with the new Accountant IV on the budget analysis, especially for emergencies. He wants to work hard on projecting expenditures and use the savings for equipment. They could have used their savings for equipment, but March was the cut-off for equipment requests, and they did not find the savings until after the fiscal year ended. The the one mechanic position. PunaluÓu has two full-time WSO positions, but they do not have a current eligibility list. Two individuals are on summer hire but are on temporary recruitment, so they have to start the process again. Current staff is not interested in moving to PunaluÓu. Hopefully with the new recruitment, local residents of the area might be interested. They need to campaign for applicants in the area. They are working on the bid specifications for two Class A pumpe ALTERNATIVE FUNDING AND GRANTS FY 2012 CDBG Grant for Pahoa Tanker: Chief Rosario reported that during a pre- delivery check, some items did not meet specifications. The vendor is in the process of getting its HawaiÒi Compliance Express (HCE) certificate. The vehicle cannot be shipped until they are certified, and he is sure it will be done this week. The County pays on delivery. FY 2012 Assistance to Fire Fighters Grant Application: This is for entrapment training. They are waiting for the vendor to get its HCE clearance. FY 2012 Assistance to Fire Fighters Prevention Grant Application: They just received the award last month and are waiting for County Council approval. FY 2013 CDBG Grant for Waiakea Quint: The bid specs are being finalized. Capital Improvement Projects: A current overview of ongoing projects may include but not limited to: Kawailani Fire Station Replacement: They had a meeting with key stakeholders along with Commissioner Waipa and Councilman Onishi. There was about relocating the fence line. The next step is for DLNR Board approval. DLNR has been very supportive, and they have always worked well with regards to public safety. This project is moving forward with the MayorÓs CIP projects. GOALS AND OBJECTIVES UPDATE: Chief Rosario reported that he continues to meet with personnel at the fire stations, although this month was difficult because he had to wrap up the budget. He is working with Council Members for projects earmarked for HawaiÒi County Fire Commission Meeting Minutes July 26, 2013 Page 3 their districts. Information through video conferencing has not gotten off the ground as expected. He prefers face-to-face interaction. HUMAN RESOURCES DIVISION Recruitments Internal recruitments: Chief Rosario reported that he received blanket requisition approvals until December for every position except Fire Rescue. They filled the driverÓs trainer position after they changed the minimum qualifications and made it a promotion. The Battalion Chief for Auxiliary Services will be filled July 1. A County internal recruitment is being done for the Human Resource Open-competitive recruitments: WSOs were hired for Puna and South Hilo. Commissioner De Luz expressed interest in helping with a keiki program to groom potential candidates for WSOs. The Accountant IV assessment will be conducted on June 27 and 28. Labor Relations: A WSO II arbitration hearing for termination was concluded. A decision is expected to take two months. A WSO IIÓs two suspensions are pending arbitration. EMERGENCY OPERATIONS DIVISION Operations: They continue to work with HFFA on CBA issues that affect Operations Division personnel. They are assisting with training of firefighter recruits. A primary concern of the Operations Division is upgrading of support vehicles. Special Operations Ocean Safety: Three WSOs were temporarily hired for the summer. They are recruiting for two new full-time positions to cover the PunaluÓu tower. They completed the first of the Jr. Lifeguard sessions in Ka`u, Hilo, Puna, Hpuna, and Kona. The Jr. Lifeguard Big Island Championships will be held at Hpuna Beach Park on July 20 and the State Championships on Maui on July 27. sending some of their Jr. Lifeguards to the National Championships in California. st Training: The 41 recruit class was assigned to stations and is working on their driver training requirements. They are also working on their medic runs and nd national license requirements. The 42 recruit class continues to work on their fire essentials curriculum and skills requirements. They participated in a community MS walk event where they stood by to provide first aid. They will be assisting with the upcoming American Cancer Society Relay for Life. Their CVE student internship ended, and they will request another one. Captain Okinaka attended an All-Hazards Incident Management Team training for major incidents. HawaiÒi County Fire Commission Meeting Minutes July 26, 2013 Page 4 Volunteers: Chief Rosario reported that the mechanics completed the DOT checks for the volunteers. DPW checked the water tanks at the Volcano volunteer station because of safety concerns. They conducted training with Paauilo and Pu`uanahulu on the use of the new brush trucks from California. They had a meeting with the Four Seasons Resort. Resort management will not allow their personnel to leave the property. Therefore, that station will be shut down. In reviewing notes of the meeting, the resort manager said their security is obligated to provide fire protection for their homeowners. They have been piggy backing on the County. They could move the apparatus to Kona Village where management has no problems with their employees leaving the prem private gated communities, such as Kukio, they are allowed on property only with permission and escorted to do inspections of their fire protection systems. Volunteer Fire Chief Krug reported that he also attended the meeting at the Four Seasons. He spoke to some of the volunteers, and they were disappointed that they could not leave the property. Chair Taniguchi attended their Central Station meeting. Their main concern was the pager program which seems to have been fixed. Fundraising cannot be done by fire personnel. However, if there was a group of supporters (e.g. Ðfriends of the fire deptÑ), this is allowable. Their next meeting will be on September 7 at the Pahala station. They will be receiving a brush truck from the Avalon Fire Department on Catalina Island. SUPPORT SERVICES DIVISION EMS Bureau: The ambulance remount contract was approved by Fin their first remount and will save them approximately $80,000 compared to purchasing a brand new ambulance. The remount program basically, removes t compartment from the old chassis, and ÐremountsÑ the medic compartment onto a new chassis. The 12-lead EKG transmission was upgraded to the RescueNet Link platform. This will allow the medic units to transmit EKG tracings to the hospital during transport. The Community Hands Only CPR Project is moving forward. Approximately 500 people were trained in the last three months, and they have had positive feedback from the community. They will be targeting th coming year. They received 15 desktops and 9 laptops via the USDA grant. The computers need to be setup by IT and distributed to EMS stations. th Prevention Bureau: They assisted in coordinating the July 4 festivities with P&R. They assisted in conducting a mass emergency drill at the new courthouse. Dispatch: The new Intrado System was placed in the dispatch center. Training will be done in July and August. Three trainees completed their Emergency Medical Dispatching training and continue with their training curriculum. HawaiÒi County Fire Commission Meeting Minutes July 26, 2013 Page 5 Auxiliary Services/Distribution Center: They continue with the e-waste disposal and cleanup of the distribution center. DPW notified them that the distribution centerÓs roof replacement is on the top of their priority list. Maintenance Shop: They are working on the 5-ton truck for HOVE. They continue to push for the roof replacement of the maintenance shop. NEW PROJECTS/BUSINESS: The EMS Run will be on August 3 at Liliuokalani Gardens. The department will be hosting the Fire ChiefÓs Conference in November. EMPLOYEE/PUBLIC RELATIONS: Fire administration received notification of the passing of former firefighter Chad Hundley. In addition, a firefighter recruit was terminated for a violation of the standards of conduct. They participated in the Moonlight Madness fundraiser. COMMITTEE REPORTS/UPDATES Budget and Finance (Committee Chair Taniguchi): No report. Office Management and Staffing (Committee Chair Taniguchi): No report. Rules and Policies (Committee Chair Lee): No report. Public Relations (Committee Chair Moku): No report. Training and Education (Committee Chair Namahoe): No report. ANNOUNCEMENTS Chair Taniguchi announced that the next meeting is scheduled fo 14, 2013, 10:00 a.m., Aupuni Center Conference Room, 101 Pauahi St., Hilo, HawaiÒi. ADJOURNMENT Commissioner De Luz moved to adjourn the meeting. Vice Chair Moku seconded the motion and it carried unanimously. The meeting adjourned at 11:40 a.m. SUBMITTED BY: JOSIE PELAYO, SECRETARY APPROVED BY: TOBY TANIGUCHI, CHAIR