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HomeMy WebLinkAboutCommunity Planning AssistantPUNA CDP ACTION COMMITTEE GENERAL OPERATING BUDGET REQUEST FY 2014 -2015 1. Community Development Plan: Puna 2. Budget Item Name /Project (1 per page): Community Planning Assistant 3. Budget Amount Requested: $20,000 Priority Ranking 4. Expense Type: ❑ General Fund (materials, supplies, events, outreach, etc.); or ® Contract (Community Planning Asst., recorder, outside consultant, etc.) 5. Description: A contract Community Planning Assistant to be hired to assist with the work of the Puna Community Development Plan Action Committee in implementing the Plan, to assist community groups, under the auspices of the PCDP Action Committee, in the development and completion of Regional, Community and Neighborhood Village Center Plans. (See attached job description) 6. Justification: Because of this diverse program of projects underway, the PCDP Action Committee is in great need of support, particularly in the area of the Village Center Planning groups. The PCDP Planning Department Program Manager is the sole member of the County staff responsible for recording minutes, preparing minutes, research of required documentation, agenda preparation, support document production, all PCDP Action Committee communications, training of Action Committee members, advising the various project groups, documenting the progress of the subcommittees in their work in completing the PCDP priority projects, liaising with County officials and generally helping the Action Committee members to work together, locate resources, successfully complete projects and present completed work to the appropriate County Office. The PCDP formerly had a Planning Assistant and a meeting recorder, which positions are no longer funded. We have proposed that these two roles be combined and the additional responsibility of assisting the Village Center Planning groups be added. The Puna Community Development Plan Action Committee and our Program Manger are in great need of administrative assistance in the person of a Community Planning Assistant. Community Planning Assistant Puna CDP Implementation Phase Role and Responsibilities Role: The Community Planning Assistant (CPA) is contracted with the Planning Department using Planning Department funds for the Puna CDP implementation phase. The role of the CPA is to assist the Puna CDP Action Committee and the Planning Department implementation of the Puna CDP and in supporting the development of Regional, Community and Neighborhood Village Center Plans. The CPA will work with the Puna CDP Action Committee, Lead Partners (Plan Implementers), government, and the community in achieving the community's vision and CDP. The implementation process is primarily about a form of collaborative governance for sustaining government- community partnerships, building leadership capacity within the community, implementing a strategic action plan to initiate actions in the CDP, and monitoring the progress of plan implementation consistent with the Plan. The CPA is responsible for developing the initial framework of tasks and assisting the planning staff with ongoing implementation tasks. The CPA will report to and work with the Puna CDP project manager in the Hilo Planning Office as necessary to implement the action strategies of the Puna CDP and as mutually agreed upon by the CPA and the Puna CDP project manager. Responsibilities: 1. Assist the Planning Department in supporting the CDP Action Committee in the performance of its duties and responsibilities as provided in Chapter 16 -6, HCC. 2. Assist the Planning Department by recording minutes of the Action Committee meeting, preparing draft and final minutes for review and distribution in accordance with Sunshine Law requirements. Forward agenda /minutes and relevant information and communications to Committee members as directed by the Project Manager. 3. Assist the various Regional, Community and Neighborhood Village Center planning groups in the organization of data, formatting of reports and in liaising with appropriate officials in County Planning Department and County Government. 4. Assist the Planning Department with the recruitment and evaluation of community members to fill any vacancies on the Action Committee. 5. Attend and assist with preparing for Puna CDP Action Committee meetings, trainings, workshops and other related meetings. 6. Prepare and amend training manuals, operating rules, meeting agendas and other forms and documents to support the CDP Action Committee. 7. Assist in the preparation and organization of staff training and presentations to the Planning Commission and County Council. 8. Promote the Puna CDP by serving as communication liaison between the community, Puna CDP Action Committee, Lead Partners (Plan Implementers), Planning Department and other county officials and agencies. 9. Assist with monitoring and updating the Puna CDP (track changes, measure progress and evaluate the action plan). 10. Prepare an Annual Report for the Planning Department. 11. Assist in the preparation of grant and budget proposals for the Puna CDP Action Committee, as needed. 12. Assist with organizing and coordinating the Puna CDP Action Committee Annual Town Meeting, or similar function for updating the community on plan implementation progress. 13. Prepare a monthly status report of tasks completed, meetings attended, and ongoing tasks. 14. Participate with other CPAs and Planners on identifying and establishing strategies for program development and coordinating with other CDP efforts on the island. 15. Other services as needed for the Puna CDP and maintaining the Puna CDP Action Committee presence in the community. Estimated $1,667.00 per month = $20,000.00 per year.