HomeMy WebLinkAboutNOTICE TO APPLICANTS for FY15
COUNTY OF HAWAI‘I
NONPROFIT GRANTS PROGRAM (FY2014-15)
NOTICE TO APPLICANTS
Key Highlights for FY2014-15: 1. You will be required to enter into a written contract to accept an award.
2. You will be required to provide proof of authorization of binding signature(s).
3. Council will be able to specify changes to your grant allocation(s) of program
expenditures and program measures, and to provide additional directives regarding your
award.
4. Changes to the County Code affects you in the following ways:
a. Failure to submit a Final Report to council within 60 days after June 30 of the
contractual year will result in the requirement that awardees return all grant funds
awarded and that they will not be eligible to receive future grant awards for at
least the following fiscal year and for all subsequent fiscal years until such a time
as that written report is submitted to, and accepted by, the council.
b. The application contains a right to audit clause.
c. The application includes a clause restricting administrative and overhead costs to 10%.
d. You will be required to complete an Organization Conflict Disclosure Form.
5. You will be required to enroll with Hawai‘i Compliance Express and be compliant prior to
final payment (to register, go to: http://vendors.ehawaii.gov).
6. You will be required to provide and maintain a current general liability insurance
certificate ($1,000,000 general liability and $50,000 for each occurrence) listing the
County of Hawai‘i as an additional insured before receiving your first payment.
1.) Regardless of postmark date, applications must be received by the Department of Finance, no later than 4:30 p.m. on Friday, January 31, 2014. Please drop off or mail your application(s) to 25 Aupuni Street, Room 2103, Hilo, Hawai‘i 96720. We are located on the second floor of
the County Building.
Applicants shall be responsible to ensure that their application(s) arrive at the proper location by January 31, 2014. Applications will not be accepted at any other County location.
Applications will not be reviewed by County personnel receiving your County Nonprofit
Grant submittal. Applicants have full responsibility to ensure that all documents are
complete and accurate prior to submittal.
2.) Please be sure to carefully read the application instructions and to submit all of the requested
supporting documentation.
All documents requiring a current signature must be the ORIGINAL, SIGNED
document. Unsigned documents will be disqualified. Faxed or copied documents will
not be accepted as original documents.
3.) To familiarize yourself with the County’s Nonprofit Grant Program, we suggest you take a
look at Chapter 2, Article 25 of the Hawai‘i County Code, available on the County of
Hawai‘i’s website, http://co.hawaii.hi.us/countycode/chapter02.pdf.
Hawai‘i County is an Equal Opportunity Provider and Employer
Timeline of nonprofit grants program
• January 31, 2014, 4:30PM – cut-off for receipt of application.
• March 2014 – nonprofit interviews and selected site visits.
• Between March and the end of June, the awards determination process is being
conducted and the fiscal year budget is being determined. At conclusion, a contract
and award letter is sent to those nonprofits receiving an award.
• Final reports are due within 60 days of the contractual year. No late or incomplete
report will be accepted; unspent grant funds must be returned with final report. The
required final report template will be available in May 2014 at:
http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/.
Any questions regarding the application process or documents listed on the Application Checklist
should be directed to Ted Schrey, Budget Specialist at 961-8489, and any questions with respect to
the preparation and submission of the application or concerning the overall grant process should be
directed to the offices of Councilmember Karen Eoff at 323-4279.
Hawai‘i County is an Equal Opportunity Provider and Employer