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HomeMy WebLinkAbout2013-10-09 Fire Commission Regular Minutes HAWAI‘I COUNTY FIRE COMMISSION REGULAR SESSION MINUTES OCTOBER 9, 2013 NORTH HAWAI‘I COMMUNITY HOSPITAL CALL TO ORDER Chair Toby Taniguchi called the meeting to order at 10:04 a.m. ROLL CALL Present: Toby Taniguchi, Chair Byron Moku, Vice Chair Laurie Bass, Commissioner David De Luz, Jr., Commissioner Luahiwa Namahoe, Commissioner Excused: Carol Kitaoka, Commissioner Kimo Lee, Commissioner Mapuana Waipa, Commissioner A quorum was present at 10:39AM. Also present: Darren Rosario, Fire Chief Renwick Victorino, Deputy Fire Chief Wayne Krug, Volunteer Fire Chief Lincoln S. T. Ashida, Corporation Counsel Josie Pelayo, Secretary STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS None. At 10:04 a.m., Commissioner De Luz had not yet arrived, and there was no quorum. Chair Taniguchi tabled ÐactionableÑ items and moved on to the Fire ChiefÓs Report. FIRE CHIEF’S REPORT (Including but not limited to the items listed below.) Fire Chief Darren Rosario highlighted items from his written report: BUDGET STATUS FY 2013/2014: Expenditures are at 28% vs. a budget of 25%. Finance has contingency funds for emergencies such as wildfires. ALTERNATIVE FUNDING AND GRANTS HawaiÒi County Fire Commission Regular Session Minutes October 9, 2013 Page 2 FY 2012 CDBG Grant for Pahoa Tanker: The tanker arrived on September 11. th There was some damage during shipping. Training was conducted on the 13 and 14th. FY 2012 Assistance to Fire Fighters Grant Application: This Fi Training Grant was approved by the Council Finance Committee and will go to the full Council on October 16. FY 2012 Assistance to Fire Fighters Prevention Grant Application: This Smoke Detector Program Grant was approved by the Council Finance Committee and will go to the full Council on October 16. FY 2013 CDBG Grant for Waiakea Quint: Bids for this (quint) ladder truck grant will close at the end of this month. Capital Improvement Projects: Kawailani Fire Station Replacement - DLNR approved transferring of ownership to the County. They have to work on an environmental impact statement and community response. GOALS AND OBJECTIVES UPDATE Chief Rosario reported that he had hoped to have face-to-face me council member but has not yet been able to do that. However, he or a member of his staff has attended every Council meeting that they were invited to. He attends monthly cabinet meetings with the Mayor. Staff meetings at the district stations are being held once every two months. He tries to tie in these meetings with other meetings. Chair Taniguchi stated that he understood meetings within the department is an investment of time, but he wants to be sure that the ChiefÓs vis department is presented and shared with the entire department. Chief Rosario stated that there have been challenges with messages getting down to the rank and file. The departmentÓs VCT does not allow him to address all the stations at one time, and further, he prefers having face-to-face meetings when possible. Vice Chair Moku stated that in this age, face-to-face is becoming less feasible, and the further use of technology should be considered. This should be a serious consideration (capital improvement) in the future. Chief Rosario stated that his meetings with Ocean Safety have been mostly on his days off at work sites because a lot of them work only on weekends. He has been attending the volunteer meetings, but when he is unable to, either Chief Honda or HawaiÒi County Fire Commission Regular Session Minutes October 9, 2013 Page 3 Chief Kosaki attends those meetings. They attend all community meetings that the Mayor requests. Fleet replacement is going well. They again, were directed to work on a status quo budget with a 5% reduction. Commissioner De Luz arrived at 10:39 a.m. A quorum was present. A recruit class for 2014 was approved for 12 recruits. If they have retirements, they will request additional recruits. They do not have funding for a jet-ski program, but the program will not be shelved. They are trying to get funds from the County to staff the north end of Hpuna. HUMAN RESOURCES DIVISION Recruitments Internal recruitments within the Department: Promotions for EMS Specialist II was done on October 1. Internal recruitments within the County: A new Human Resources Assistant started on September 16. Open-competitive recruitments: The Accountant IV started on September 1. Labor Relations Arbitration: A termination hearing ruled in favor of the employer, but they had to pay one monthÓs salary. Grievances: A Step 3 was held for a Fire Fighter for loss of compensation due to his expired State of HawaiÒi Medical ExaminerÓs Certificate. A Step 1 was filed for a Fire Radio Dispatcher and a Water Safety Officer. st Classification: The 41 Fire Fighter Recruit Class is targeted to be reallocated to Fire Fighters on October 1. EMERGENCY OPERATIONS DIVISION Operations: The new Pahoa truck lost two rear wheels and is being repaired. Either there was a defect in the studs or the lug nuts were loose. They are not able to say what specifically happened. Initial talks with the vendor is that they have not had this happen before. Corporation Ashida suggested that Deputy Corporation Counsel Lugo look at the warranty agreement. Commissioner De Luz stated that if this is a defect, it could happen again. Special Operations HawaiÒi County Fire Commission Regular Session Minutes October 9, 2013 Page 4 Ocean Safety: Recruitment is ongoing for two new full-time positions to cover the PunaluÓu Tower seven days a week. They have not had any req transfer to these positions. The Ironman donated funds to purchase a PA system for Hpuna beach. They have begun the procurement process to purchase five new lifeguard towers to replace the old wooden towers in Hilo and Puna. nd Training: The Training Bureau, along with the 42 Recruit Class, participated in an annual ARFF training burn with the Keahole Airport Crash F Company. Volunteer: Volunteer Chief Krug reported that the captainÓs meeting will be in Paauilo on December 7. He gave his volunteer response log to Chair Taniguchi. Chair Taniguchi stated that the response log will help when looking at providing equipment for the volunteers. He encouraged the commissioners to attend the captainÓs meetings. Chief Rosario reported that Volunteer Station 7A shut down opera effective September 17. The equipment was retrieved and issued to other volunteer companies. The volunteer divisionÓs proposed SOG and district boundaries were submitted to him for review and approval. They with driver audits. SUPPORT SERVICES DIVISION EMS Bureau: Chief Rosario reported that their first Child Passenger Safety Inspection Clinic was held on September 28 at the Central Station. Eight more th clinics will be scheduled throughout the island. EMS assisted with the 20 annual KWXX HoÒolaulea. Prevention Bureau: BC Andrade attended the bi-annual meeting for the Western Region Fire Code Development Committee in Alaska. Seventeen new codes were submitted; fourteen passed through committee. They conducted fire and life safety oversight on the EK Fernandez County Fair in both East and West HawaiÒi as well as at the Downtown Hilo HoÓolaulea. They have been preparing for the Fire Prevention Week event at Hilo Bayfront on October 5 and in Kona on October 26. Preparation continues for the Junior Fire Fighters Safety Guide Program for K-6 graders. Dispatch: Monthly 911 statistical reporting was initiated after the installation of the Intrado System. Auxiliary Services/Warehouse: Annual safety checklist was init HawaiÒi County Fire Commission Regular Session Minutes October 9, 2013 Page 5 Maintenance Shop: They are working with DPW and Council Member Onishi on the roof replacement project. NEW PROJECTS/BUSINESS The HawaiÒi Fire Department will be hosting the HawaiÒi Fire Chiefs Association Conference at the Fairmont Orchid November 7-9. EMPLOYEE/PUBLIC RELATIONS This week is the Ironman Championship where visitors are coming from around the world. They will provide their rescue boat and five personnel to assist in the water. The air medical helicopter will be staffed. Two chief officers will rotate through the race center. AMR, a private ambulance company, will take care of the athletes. The medical tent is prepared for race related injuries. HFD will take care of the public. Four medical teams will be on AliÒi Drive. Commissioner De Luz stated that because of the success of the EMS Fun Run, he heard the police department is looking to do something similar. APPROVAL OF AGENDA Commissioner Namahoe motioned to approve the agenda. Vice Chair Moku seconded, and it carried unanimously. APPROVAL OF MINUTES OF SEPTEMBER 11, 2013 Commissioner De Luz motioned to accept and file the minutes. Vice Chair Moku seconded, and it carried unanimously. COMMITTEE REPORTS/UPDATES Budget and Finance (Committee Chair Taniguchi): No report. Office Management and Staffing (Committee Chair Taniguchi): No report. Rules and Policies (Committee Chair Lee): No report. Public Relations (Committee Chair Moku): No report. Training and Education (Committee Chair Namahoe): No report. HawaiÒi County Fire Commission Regular Session Minutes October 9, 2013 Page 6 Chair Taniguchi stated that he would like to meet in executive session to discuss their duties and responsibilities with Corporation Counsel Ashida. ANNOUNCEMENTS Chair Taniguchi announced that the next meeting is scheduled for Wednesday, November 13, 2013, at 10:00 a.m., in the Aupuni Center Conference Room, 101 Pauahi St., Hilo, HawaiÒi. EXECUTIVE SESSION Vice Chair Moku motioned to meet in executive to consult with Corporation Counsel on the commissionÓs powers, duties, privileges, immunities, and liabilities. Commissioner De Luz seconded, and it carried unanimously. Executive session convened at 11:45 a.m. Regular session reconvened at 1:08 p.m. ADJOURNMENT Commissioner De Luz motioned to adjourn. Commissioner Bass seconded, and it carried unanimously. The meeting adjourned at 1:09 p.m. SUBMITTED BY: JOSIE PELAYO, SECRETARY APPROVED BY: TOBY TANIGUCHI, CHAIR