HomeMy WebLinkAbout2013-12-12 Minutes Salary Commission Salary Commission
County Council Room
Hawai`i County Building
25 Aupuni Street, First Floor, Room 1401
Hilo, Hawai`i
December 12, 2013
CALL TO ORDER The regular meeting of the Salary Commission, County of Hawaii,was called
(Item 1): to order at 10:08 a.m. by Chairperson Karolyn P. Lundkvist on Thursday,
December 12, 2013, at the County Council Room, Hawaii County Building,
25 Aupuni Street, First Floor, Room 1401, Hilo, Hawaii.
ROLL CALL
Present: Ms. Karolyn P. Lundkvist, Chair
Ms. Pudding Lassiter, Vice-Chair
Mr. Brian J. De Lima, Member(came in later)
Mr. George J. Handgis, Member(via videoconference-Kona)
Mr. Mel Morimoto, Member
Ms. Marcella Stroh, Member
Mr. Michael B. Sumja, Member �a
Absent:
Also Present: Ms. Sharon Toriano, Director, HR Department(via videoconference-Kona)
Mr.Nicholas Hermes, Deputy Director, HR Department
Ms. Molly Stebbins, Deputy Corporation Counsel, Ofc. of the Corp. Counsel
Ms. Joney Nitahara, HR Manager II, HR Department
Ms. Jennifer Sakamoto, HR Program Specialist, HR Department
Ms. Jamie Martines, HR Assistant, HR Department
Ms. Glynis Yamada, Secretary-Reporter, HR Department
ADDENDUM TO The Chair directed the Commission to proceed to the next order of business,
AGENDA Addendum to Agenda.
(Item 2):
(There was none.)
STATEMENTS The Chair directed the Commission to proceed to the next order of business,
FROM THE Statements from the Public.
PUBLIC
(Item 31: (There were none.)
Salary Commission December 12, 2013
APPROVAL OF The Chair directed the Commission to proceed to the next order of business,
MINUTES Approval of Minutes of October 30, 2013.
(Item 4):
Ms. Stroh informed the Commissioners that a correction needs to be made on the
minutes located on Page 2, third paragraph. The minutes reflect"Mr."Nitahara,
and should reflect"Ms."Nitahara.
Motion to Approve: Mr. Sumja moved that the minutes of October 30, 2013, as amended, be
approved. The motion was seconded by Ms. Stroh.
The roll call vote to approve the Minutes of October 30, 2013,was as
follows:
AYES: Commission Members Handgis, Lassiter, Morimoto, Stroh,
Sumja, and Chair Lundkvist—6.
NOES: None.
ABSENT: Commission Member De Lima- 1.
EXCUSED: None.
COMMUNI- The Chair directed the Commission to proceed to the next order of business,
CATIONS Communications.
(Item 5):
(There were none.)
NEW BUSINESS The Chair directed the Commission to proceed to the next order of business,
(Item 6): New Business.
A)UPDATE ON NEW COLLECTIVE BARGAINING AGREEMENTS AND
ANY IMPACTS TO THE SALARIES OF THE HIGHEST PAID
SUBORDINATES UNDER EXECUTIVES AND ELECTED OFFICIALS
(At this time, Ms. Joney Nitahara, Human Resources Manager II, and
Mr.Nicholas Hermes, Deputy Director, Department of Human Resources,
came forward.)
Ms. Nitahara informed the Commissioners that they have before them several
documents. She referenced the document entitled, "Pay Plan for Executives and
Elected Officials" (SEE ATT. A), which was effective on November 1St. The Fire,
Police, Environmental Management, and Corporation Counsel received an increase
in pay, which are reflected in this document.
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Salary Commission December 12, 2013
Ms.Nitahara stated that she also updated their booklet with"Exhibit 6" entitled,
"Comparison of Executive Pay Rates for State and Counties" (SEE ATT. B) and
"Exhibit 7" entitled, "Comparison of County Department Data and Resident
Population" (SEE ATT. C)that contain the new changes in salaries, which can be
compared with the salaries of other jurisdictions.
Mr. Hermes directed the Commissioners attention to the document entitled,
"Comparison of Executives and Subordinates Salaries" (SEE ATT. D). He stated
that they examined the highest paid subordinate in each department and mapped
out their anticipated salary at certain points in the future as it relates to the existing
collective bargaining agreements—most of which go through June 30, 2017.
Mr. Hermes explained the methodology of the information. Every subsequent
dollar value that they see is a function of the subordinate, and it is the function of
an executive order that mirrors a collective bargaining agreement, and that the
increase in salary is governed by the collective bargaining agreement. As an
example, referencing the "Director of Human Resources,"under the "Highest Paid
Subordinate"the column with the date "07/01/14"—the employee would receive
$94,386 at that time. For clarification purposes,the Director of Human Resources
salary is $99,000 and the highest paid subordinate's salary on July 1, 2014 would
be $94,836.
Ms. Stroh compared the salaries of the police chief and fire chief and inquired why
there wasn't an adjustment to the fire chief's salary in January 2014.
Mr. Hermes stated that recently there's been an arbitrator issue regarding the
decision and award for the fire interest arbitration where there are increases
associated with that. In general,there's a 4% increase with step movement for
three years; and on the fourth year,there's a 5% increase with step movement(not
compounding), and it's roughly a 17% increase in base salary over a period of four
years.
Mr. Hermes pointed out that now the fire chief's salary has been tied to the police
chief's salary and, at this time, any increase in the highest paid subordinate in the
Fire Department would not reach the level of the fire chief.
Mr. Hermes stated that another reason that the highest paid subordinate salaries for
the fire chief was not included is because the cost items of the arbitration decision
needs to be approved by all legislative bodies in the respective counties in order
for the cost items to be official. Given the timing and because the State does not
employ any firefighters, we would need to wait until the next legislative session,
and anticipate that it will become official sometime in April/May, in which case,
there will be some retroactive actions occurring at that time.
Page 3
Salary Commission December 12,2013
Mr. Hermes reiterated that until then, it's not official, and this is the reason why
there is no salary amounts listed. Also, no matter what happens to the firefighters
salaries, it is their anticipation that it would not encroach upon the fire chiefs
salary.
Ms. Toriano commented that this information was prepared in anticipation of
looking at those positions that had not yet received an increase, which are listed on
the left-hand column(SEE PREVIOUS ATT. D). For a variety of reasons, they
did not address all positions. Previously, the Commission had taken a serious look
at the salary inversions and wanted to make sure that the highest paid employee of
the department was the leader of that department.
B) REVIEW OF EXISTING PAY PLAN TO INCLUDE RESTRUCTURING OF
CURRENT SALARIES OF EXECUTIVES AND ELECTED OFFICIALS
Ms. Toriano stated that the collective bargaining process has slowed down, so they
are able to present the additional salary information today.
Ms. Toriano recalled that previously Mr. De Lima mentioned that it would benefit
the employer if the Commission could examine, review, and make their
recommendations to coincide with the County's budget cycle. Because there is a
lot of pertinent information to process she wasn't sure whether the Commission
wanted to take any action at this time. She inquired if they would like to consider,
once again, enacting a permissive interactive group.
Chair Lundkvist commented that the information is well-received and that
Ms. Toriano made a good point and stated that the budget doesn't take effect until
July 2014.
Ms. Toriano informed the Commission that they have the ability to make pay
adjustments at any time. The purpose of coming before them today with so much
information was, primarily, to provide the salary information on the subordinate
employees, which wasn't available until the negotiation or collective bargaining
process was completed.
Chair Lundkvist asked Ms. Toriano to restate her thoughts for the Commission to
consider.
Ms. Toriano replied that they could take action now, go through the information
before them, and decide what positions (if any) need to be adjusted immediately,
and save a portion for discussion in July.
Ms. Stroh commented that a subcommittee would have six months to look at the
information that's been presented. She thanked Ms. Toriano and Ms. Nitahara for
their excellent presentation.
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Salary Commission December 12, 2013
Motion: Ms. Lassiter moved that they wait until the first of the year to discuss this and
not make any changes at this time, so that a subcommittee can be formed to
evaluate all of the information before July. Seconded by Ms. Stroh.
Ms. Lassiter commented that during the interim,they can form a subcommittee
who would evaluate the information.
Ms. Stebbins suggested to the Commissioners that it might be prudent, at this
point,not to limit the subcommittee as far as recommendations. They may want to
go ahead and form a subcommittee who is tasked with looking at potential salary
restructuring,then have the subcommittee come back with whatever
recommendation it finds.
Ms. Lassiter inquired whether the subcommittee should be formed today or wait
until next year. Ms. Stebbins replied that it's entirely up to the Commission.
The roll call vote,was as follows:
AYES: Commission Members Handgis, Lassiter, Morimoto, Stroh,
Sumja, and Chair Lundkvist—6.
NOES: None.
ABSENT: Commission Member De Lima- 1.
EXCUSED: None.
Chair Lundkvist inquired whether there was any other information that they
wanted to present.
Ms. Nitahara directed their attention to the handout entitled, "Salary Commission
Pay Plan Effective April 1, 2004 Executive Tiers" (SEE ATT. E), and stated that
it's the "Salary Commission Pay Plan"that was established on April 1, 2004. She
also referenced the handout entitled, "Tiered Executive Annual Salary Schedule
Effective December 1, 2007" (SEE ATT. F), that was in existence prior to
changing it to the one-step schedule effective on December 1, 2007.
Ms. Nitahara directed their attention to several handouts, stating that with a tiered
plan,they would have many options. The Commissioners could give an across-
the-board(ATB) increase for all executives ("ATB Increase to 12/01/07 Executive
Salary Schedule 4.00%"— SEE ATT. G), add additional steps for the executives
("12/01/07 Tiered Executive Annual Salary Schedule with Three New Steps—SEE
ATT. H), and/or also give an increase after the steps are added("4%ATB Increase
to 12/01/07 Salary Schedule with Three New Steps"—SEE ATT. I).
Page 5
Salary Commission December 12, 2013
Ms.Nitahara referenced the first column of the tiered salary schedules. The "A-9"
description relates to a"Safety Administrator" and band positions. She stated that
we no longer have these positions in the salary executive pay plan and are able to
delete the grade levels and make adjustments (SEE ATT. J). Ms.Nitahara
mentioned that the Commissioners would not need to meet as often to discuss what
needs to be done for a specific position because with the tiered salary schedule,
you can give everyone an across-the-board increase or step movement. Also,the
Administration can ask the Commission to give a certain department head a higher
salary pay range. Again, there is flexibility with a tiered salary schedule.
Chair Lundkvist stated that all of the information presented today will be taken
under consideration by the subcommittee and Commission, and thanked
Ms. Nitahara for her presentation. Ms. Toriano also thanked Ms.Nitahara.
Ms. Toriano mentioned that with Ms.Nitahara's assistance,they had done some
research in looking at the salary schedule and framework of the exempt salaries,
which has been 20 years in the making. When the subcommittee is formed, she
would like to go over what the framework was and how that criteria was
established and, hopefully, address some of the shortcomings that the salary
schedule had presented when it was implemented.
(At this time, Commissioner Brian De Lima stepped in.)
Ms. Stroh wanted a clearer picture regarding the inconsistencies in the salary
schedule concerning the positions and asked whether this was a step plan put in
place or was it because of who the mayor was at that time.
Ms. Toriano replied that there is only x-number of positions that can be allocated
to the salary schedule,which hasn't changed over time. Exempt positions are
typically the directors and deputy directors as well as the mayor and his managing
director and deputy managing director.
Ms. Stroh inquired whether the collective bargaining process drives the pay scale.
Ms. Toriano stated that she thinks the collective bargaining influences how
commissions visit the compensation schedule for the exempt positions.
Historically,when there is an increase for collective bargaining,the schedule is
revisited because of the exempts or leadership group—what are we going to do
about them?
Ms. Stroh responded that she wants a clearer picture on the step plan and the salary
schedule, and when the subcommittee meets, they would have a broader
perspective of the inconsistencies.
Page 6
Salary Commission December 12, 2013
As an example, Ms. Toriano presented the following scenario regarding a salary
schedule: Unit 13 receives an across-the-board 4% increase. The Commission can
apply the same rationale and say that all exempts also receive a 4% increase. By
having steps, you could move people up one step or take the whole salary schedule
and increase it by 4%, and that becomes the new salary schedule. The opportunity
to increase pay comes in two forms—across-the-board by just increasing the salary
schedule and moving up one step (there's a 3% increase between steps).
Ms. Nitahara pointed out that with the salary schedule, when a new executive was
appointed the salary schedule provides that that executive will start at the A Step.
It was developed such that an appointee would come in at the A Step, and every
two years on their anniversary date, would move up to the next step. There were
eight steps. After the mayor's second term,that appointee would leave and the
new appointee would start at the A Step again.
Ms.Nitahara explained that the reason why some appointees are up in the pay
scale is because they were commission-appointed. They did not need to leave with
the mayor, so they continued to receive these step movements and,therefore,their
salaries are much higher than the newly-appointed that would start at the A Step.
This is why we're trying to do the across-the-board increases so that the newly-
appointed individuals could move ahead.
Ms. Nitahara commented that when the Fire Commission appointed the new fire
chief,they requested that his salary be moved up higher. The Commission has the
authority to do so.
Ms.Nitahara also stated that a problem arose when the same person was appointed
from one mayor to the next and that the pay plan did not address that.
In closing Ms. Nitahara informed the Commissioners that those were some of the
things that they would need to consider and address.
Mr. De Lima commented that this was discussed when he first served on the Salary
Commission. He was never a fan of what was done regarding the tiered approach
and step increases.
Mr. De Lima stated that the tiered approach was first proposed in the early 1990's,
which Mr. Michael Ben advocated,however, when he sat on the Council, he
opposed it. It barely got adopted by the Salary Commission and was in effect
before Mayor Kenoi was elected mayor. Prior to Mayor Kenoi coming on board,
there was a freeze by the Salary Commission.
Mr. De Lima agreed that it would be a good idea to take a look at the overall pay
plan. He's stated before that it doesn't make sense the way we have different
salaries for different cabinet members. The best example would be the Parks and
Page 7
Salary Commission December 12,2013
Recreation Director who has a large number of employees, has the most interaction
with the public, and has a tremendous amount of responsibility. He's not on the
top tier of the salary. At the same time,there's recognition that the police and fire
chiefs are both commission appointees and are on a different tier. And we did
make some recognition for the Corporation Counsel and the engineers.
Mr. De Lima further stated that he would strongly oppose any step increases. Step
increases, really,take away from the responsibility of the Commission. You're,
basically,hiding automatic pay raises—and that's what it's about. You don't have
to be accountable on a regular basis for increases. He strongly suggested to the
Commission that we revisit this idea because it's automatic—and this is something
that we should go in with our eyes wide open.
C) ELECT SALARY COMMISSION CHAIR, VICE-CHAIR, AND SECRETARY
FOR CALENDAR YEAR 2014
At this time, Chair Lundkvist asked for a motion for a new Chair. (A handout was
distributed entitled"2013 Salary Commission Members Term Ranges" - SEE
ATT. K.)
Mr. Morimoto asked that before a motion is made, if he could have some
clarification on the position of Secretary. He understood that we have an
appointed secretary from the County and also a secretary for the Commission.
Chair Lundkvist mentioned that this matter came up previously and stated that as a
Chair and serving on other commissions, she had never heard of a secretary to
police a secretary, which is what it amounted to in her eyes.
Mr. Morimoto inquired that since we have two secretaries, what does the secretary
for the Salary Commission do.
Chair Lundkvist replied that she doesn't know and that after thinking about it, she
was against having a secretary, but was overruled. She asked Brian whether he'd
like to make a comment.
Mr. De Lima stated that it was an officer that was already listed when he came on
board, and this is not something that was created.
Chair Lundkvist commented that it may have been listed in the paperwork but it
never existed as a person.
Mr. De Lima begged to differ and stated that that's not his understanding. In any
event,the explanation has been that we would have a degree of succession. In
other words, the vice-chair would become chair,the secretary would become vice-
chair, and we would put someone in the secretary position as an officer.
Page 8
Salary Commission December 12,2013
Chair Lundkvist reiterated that although the paperwork said that we have a
secretary that she doesn't recall if the Commission had an appointed person as
secretary. She mentioned that Mr. De Lima came up with the succession where if
you're vice-chair you become chair. On other commissions that she was involved
with there were no successions as it was an open vote. She's uncomfortable asking
for a vote for secretary because she doesn't agree with it, but she's only one
person.
Mr. Morimoto inquired whether the Commission has the authority to remove the
position of secretary and questioned its function.
Ms. Stebbins replied that the Commission has the authority and that there's
nothing in the Rules that specifies that you need a secretary. As Commissioner
De Lima stated, it has been the longstanding practice of the Commission to have
that office. The Chair reviews the minutes prior to them being provided to the
Commission and not the secretary. So,there may be some question about what the
secretary's duties are. There's always been a secretary. It's not necessary. If the
Commission wants to do away with it, then that's fine.
Mr. Morimoto commented that in his opinion, at this point,the secretary serves no
purpose.
Chair Lundkvist agreed. She mentioned that this is her last year as a
Commissioner but has an additional 90 days after her term expires. The whole
time she served, they never had a person listed as secretary.
Mr. De Lima commented that the bottom line is—the Commission didn't even
have a quorum to meet. He further stated that he has no problem in getting rid of
the secretary position. We can call it"second vice-chair"because, basically,we
would like to have three people listed as officers. He's not wed to the word
"secretary" and thinks"second vice chair"would be a better term.
Motion: Mr. De Lima moved to nominate Ms. Pudding Lassiter as Chair,
Ms. Marcella Stroh as Vice-Chair, and Mr. Michael Sumja as Second Vice-
Chair. Seconded by Ms. Stroh.
(Note: Mr. De Lima asked Mr. Morimoto if he'd like to serve as Second-Vice
Chair, which he declined; therefore,he nominated Mr. Sumja.)
Chair Lundkvist asked Ms. Stebbins whether there were any second vice-chairs on
any of the other commissions. Ms. Stebbins replied that she's not aware of one
and doesn't know the answer to that question.
Page 9
Salary Commission December 12,2013
Mr. De Lima asked Ms. Stebbins if there was any Rule that prevents them from
having a second vice-chair. Ms. Stebbins replied, "No."
The roll call vote to nominate Ms. Lassiter as Chair, Ms. Stroh as
Vice-Chair, and Mr. Sumja as Second Vice-Chair, was as follows:
AYES: Commission Members De Lima, Handgis, Lassiter,
Morimoto, Stroh, and Sumja–6.
NOES: None.
ABSENT: None.
EXCUSED: Chair Lundkvist– 1.
UNFINISHED The Chair directed the Commission to proceed to the next order of business,
BUSINESS Unfinished Business.
(Item 7):
(There was none.)
SCHEDULE NEXT The Chair directed the Commission to proceed to the next order of business,
MEETING DATE Schedule Next Meeting Date.
(Item 8):
There was some discussion among Commission Members whether to convene a
meeting in January or February. For informational purposes, Ms. Lassiter specified
in an earlier motion that the Commission meet in January 2014 and at that time to
form a subcommittee. Ms. Stebbins informed the Commissioners that it's not
entirely critical if the Commission is unable to find a January meeting date, that they
can move it to February—whatever the majority of the Commission agrees upon.
Motion: Mr. De Lima moved to convene a meeting on February 26th. Seconded by
Ms. Lassiter.
The roll call vote,was as follows:
AYES: Commission Members De Lima, Handgis, Lassiter, Stroh,
and Sumja–5.
NOES: Commission Member Morimoto - 1.
ABSENT: None.
EXCUSED: Chair Lundkvist– 1.
Page 10
Salary Commission December 12, 2013
Chair Lundkvist inquired about Mr. Morimoto's opposition. Mr. Morimoto replied
that he will be out of town.
The Salary Commission will convene on Wednesday, February 26, 2013, 10:00 a.m.
at the County Council Room.
ADJOURNMENT There being no other business, at 10:58 a.m., Chair Lundkvist declared the meeting
(Item 9): adjourned.
Respectfully submitted,
ad4)
Glyni amad
Secretary-Repo er
APPROVED: t--)
R e. t
( \c\4\ .�
'
Karolyn P. undkvist
Chair
Page 11
I
COUNTY OF HAWAII
SALARY COMMISSION
PAY PLAN FOR EXECUTIVES AND ELECTED OFFICIALS
1. This Pay Plan supersedes the Salary Commission April 30, 2012 Pay Plan for
Executives.
2. Effective November 1, 2013, the following positions will be paid the salary
rates designated below.
POSITION SALARY
11/01/13
Mayor 109,152
Managing Director 103,944
Deputy Managing Director 99,000
Prosecuting Attorney 113,580
First Deputy Prosecuting Attorney 107,904
Fire Chief 130,818
Deputy Fire Chief 126,894
Chief of Police 130,818
Deputy Chief of Police 126,894
Corporation Counsel 110,244
Assistant Corporation Counsel 104,502
Director of Human Resources 99,000
Deputy Dir of Human Resources 94,284
Director of Environmental Mgmt 110,244
Deputy Dir of Environmental Mgmt 104,502
Finance Director 110,244
Deputy Director of Finance 104,502
Housing Administrator 99,000
Planning Director 99,000
Deputy Planning Director 94,284
Director of Public Works 110,244
Deputy Director of Public Works 104,502
Parks and Recreation Director 94,284
Deputy Parks & Recreation Dir 89,796
Director of Information Tech 94,284
Director of Liquor Control 94,284
Director of Research And Dev 94,284
Deputy Dir of Research And Dev 89,796
County Clerk 94,284
Deputy County Clerk 89,796
Legislative Auditor 94,284
Council Chair 52,000
Council Member 48,000
ATT. A
Pay Plan for Executives and
Elected Officials
November 1, 2013
Page 2
3. The Commission may authorize a higher salary rate for a position upon
request by the appropriate appointing authority. The request shall be
accompanied by a reasonable explanation upon which the commission
may act.
4. The Commission shall periodically review and adjust the compensation of
the executives and elected officials so that their total salaries and benefits
have a reasonable relationship to compensation of other employees in
the public and private sectors.
Exhibit 6
COMPARISON OF EXECUTIVE PAY RATES FOR STATE AND COUNTIES
POSITIONS STATE CSC HONOLULU HAWAII MAUI KAUAI
EFFECTIVE DATES EXCEPT AS NOTED 7/1/13 7/1/13 4/30/12 711113 12/1/09*
GOVERNOR 143,748 11/1/2013*
LT.GOVERNOR 140,220
MAYOR 141,888 109,152 135,695.70 114,490
M.D./ADMIN.ASST./DIR. 140,220 135,744 103,944 126,385 110,197
DEPUTY M.D. 128,664 99,000 113,747 Admin Asst
ATTY GEN/PROS ATTY (1sT) 140,220 134,496 113,580 127,059 114,848*
incl, Budget and Finance
1ST DEPUTY AG/P.A. 121,992-129,000 127,872 107,904 114,353 105,660*
DEPUTIES 44,976-124,872(PA) 56,790-102,222 53,352-104,772** up to 101,066*(PA)
57,192-98,808(CC) **10/1/08 up to 94,454(CC)
AG,Pros Atty&Corp Counsel 0-10 yrs exp
98,808-126,768(CC)
10+yrs exp
DEPT.HEADS
PUBLIC SAFETY
133,536 160,000(+) 117,000(+)WATER (12/31/11) 135,000 POLICE 114,848
WATER 135,000 FIRE COUNTY AUDITOR
2nd-DAGS,DBEDT,DCCA,
DHHL,DHRD,DHS,DLIR, 130,818* POLICE,FIRE 127,059 PROS ATTY
DLNR,DOA,DOH,DOT,PSD, 151,632 118,243 LIQUOR 114,490
TAX POLICE POLICE(8/1/12), FIRE(10/1/12)
110,244* FINANCE INFRASTRUCTURE
PUBLIC WORKS, 124,315 PUBLIC
ON MGT 107,335
147,360 ENVIRON MGMT,
FIRE CORP COUNSEL 121,325 WATER
COUNTY ATTORNEY,PLANNING,
118,416 116,725 PLANNING FINANCE,PUBLIC WKS,PARKS,
ROYAL HAWAIIAN BAND 99,000 HSING,HUMAN 114,770 PARKS WATER,COUNTY CLERK DOM 1)
RESOURCES,
PLANNING 114,080 HSING&HC
250,008 107,410 TRANS 103,041
MEDICAL EXAMINER PARKS,INFO TECH, PERSONNEL.ECONOMIC DEV,LIQUOR,
94,284 LIQUOR, ADMINISTRATION HOUSING
RESEARCH&DEV 117,070 FINANCE
126,768 127,059 CORP COUNSEL
ALL OTHERS 94,284 COUNTY CLERK, 113,850 PERSONNEL
LEG AUDITOR
DEPUTIES
116,172-122,844 144,472(+) 90,000(+) WATER (3/1/12) PUBLIC SAFETY 105,660
2nd WATER 128,580 POLICE POLICE(9/7/12); FIRE(9/9/12)
128,250 FIRE
144,624 126,894* POLICE;FIRE 114,353 PROS ATTY 98,748
POLICE 106,418 LIQUOR DEPUTY COUNTY CLERK(1/12),
PLANNING,FINANCE,PUBLIC
140,544 WKS, WATER,1st DEP CORP
FIRE 104,502* BCOUNSEL
WORKS,FINANCE,ENVIRON LIC
MGMT.CORP INFRASTRUCTURE
200,016 COUNSEL PUBLIC WKS;
111,884 ENVIRON MGT
MPrliral Fvarninar
94,464 HUMAN 108,293 WATER
120,312
RESOURCES,PLANNING 105,053 PLANNING
ALL OTHERS 103,293 PARKS
89,796 &PARKS,DEV RESEARCH 102,672 HSING&HC
96,669 TRANS
89,796 COUNTY CLERK ADMINISTRATION
114,353 CORP COUNSEL
(+)Salary set by Water Board 105,363 FINANCE
102,465 PERSONNEL
711/13
SPEAKER/PRES 63,396
MEMBERS HSE/SEN 55,896 7/1/13 12/3/2012 7/1/13 12/1109*
CHAIRPERSON 58,596 52,000 82,225 63,879
COUNCIL MEMBERS 52,446 48,000 76,475 56,781
11/01/13 117,000 COUNTY AUDITOR
ATT. B
Exhibit 7
COMPARISON OF COUNTY DEPARTMENT DATA
AND RESIDENT POPULATION
FY 2013-2014
COUNTY RESIDENT POPULATION SQUARE MILES
HONOLULU 963,607 601
HAWAII 186,738 4,028
MAUI 156,764 1,120
KAUA'I 67,091 622
ANNUAL NO.OF OPERATING
DEPARTMENTS COUNTY SALARY EMPLOYEES BUDGET
MANAGEMENT HAWAI'I $103,944 ind Mayor's Ofc&Info and Assistance Center 23 $1,492,014
(Managing Director or HONOLULU $135,744 ind Culture&Arts 33 $2,704,115
Administrative Assistant) ind Neighborhood Commission 17 $1,030,568
incl positions assigned to Mayor's office 6 $543,348
MAUI $126,385 incl IT Div,GIS Div,&Energy Prgm 52 $6,559,090
KAUAI $110,197 assigned to Mayor's Office,b/c and admin 18 $4,315,064
PROS ATTORNEY HAWAII $113,580 108 $8,660,019
HONOLULU $134,496 291 $18,122,921
MAUI $127,059 83.0 $5,562,977
KAUAI $114,848 38 $3,812,045
CORP COUNSEL HAWAII $110,244 27 $2,677,876
HONOLULU $126,768 84 $7,963,843
MAUI $127,059 ind Risk Mgmt Div.eff.7-1-12 34.5 $2,988,824
KAUAI $107,335 14 $2,787,429
INFORMATION TECH HAWAII $94,284 17 $2,441,339
HONOLULU $126,768 152 $18,132,792
FINANCE HAWAII $110,244 136 $11,062,763
HONOLULU $126,768 BPS-Budget Admin&Fiscal/CIP 336.5 $18,042,909
HONOLULU $126,768 Customer Svc-Satellite City/MV Reg 308.75 $22,113,587
MAUI $117,070 Risk Mgmt transf to Corp Counsel 154.8 $10,112,605
KAUA'I $107,335 ind Information Technology;risk mgmt&admin 82 $12,011,413
FIRE HAWAII $130,818 EMS&Water Safety 419 $38,642,008
HONOLULU $147,360 1,192.50 $95,631,204
HONOLULU $126,768 Emergency Svcs(Ambulance&Water Safety) 477.20 $33,926,230
MAUI $135,000 314 $26,928,093
KAUA'I $114,490 commission&admin 194 $23,495,834
HOUSING HAWAII $99,000 46 $18,060,102
Community Services,more social svcs than
HONOLULU $126,768 housing dev 248.8 $80,364,904
MAUI $114,080 ind human concerns 132.9 $16,433,337
KAUAI $103,041 28 $2,711,498
LIQUOR HAWAII $94,284 13 $18,060,102
HONOLULU B&FS-Liquor Commission 55 u $4,100,026
MAUI $118,243 26 $2,884,805
KAUAI $103,041 7 $1,124,116
PARKS&REC HAWAII $94,284 429 $24,137,332
HONOLULU $126,768 1,158.65 $65,732,490
HONOLULU $126,768 Enterprise Svc-Zoo,Golf,NBCNVaikiki Shell 335.89 $21,275,132
MAUI $114,770 449.9 $28,653,400
KAUAI $107,335 120 $10,271,856
ATT. C
Exhibit 7
ANNUAL NO.OF OPERATING
DEPARTMENTS COUNTY SALARY EMPLOYEES BUDGET
HUMAN RESOURCES HAWAII $99,000 26 $1,833,258
HONOLULU $126,768 95.49 $5,849,069
MAUI $113,850 18 $1,463,467
KAUAI $103,041 16 $1,970,085
PLANNING HAWAII $99,000 49 $5,274,512
HONOLULU $126,768 Planning&Permitting 333 $16;989,965
MAUI $116,725 66 $4,773,765
KAUAI $107,335 27 $2,566,489
POLICE HAWAII $130,818 603 $55,084,045
HONOLULU $151,632 2794 $223,816,691
MAUI $135,000 512.6 $44,298,332
KAUAI $114,490 206 $25,436,129
PUBLIC WORKS HAWAII $110,244 337 $44,152,355
HONOLULU $126,768 Design&Construction 320 $14,790,162
HONOLULU $126,768 Facility Maintenance 798.05 $76,098,204
MAUI $124,315 266.8 $35,654,258
KAUAI $107,335 (incl wastewater;solid waste) 288 $48,747,461
ENVIRONMENTAL HAWAII $110,244 161 $38,669,033
MGT HONOLULU $126,768 1,167.50 $300,766,189
MAUI $124,315 220 $61,404,212
RESEARCH&DEV HAWAII $94,284 12 $3,520,714
KAUAI $103,041 Economic Development 10 $2,592,289
COUNTY CLERK HAWAII $94,284 53 $5,167,502
HONOLULU $126,768 City Clerk** 33 $3,840,628
MAUI $93,400 '*' 23 $1,650,793
KAUAI $107,335 39 $5,949,994
WATER HAWAII $117,000 159 $47,538,800
HONOLULU $160,000 538 * $165,179,133
MAUI $121,325 216.0 $49,297,219
KAUAI $107,335 79 $34,813,610
TRANSPORTATION HONOLULU $126,768 117 $228,407,957
MAUI $107,410 5 $18,402,783
LEG AUDITOR HAWAI'I $94,284 4 $793,955
Notes: "()"current department head pay rates
* Honolulu Liquor Commission headed by a civil service employee and is administratively assigned to the
Department of Budget&Fiscal Services.
** Salary for City Clerk set by City Council,not Salary Commission. Does not include Office of Council Services,City
Council,and City Auditor Information.
*** Salary for Maui County Clerk set by County Council via resolution,not Salary Commisstion.
*^ Salary set by Water Board
* Warm body count,includes temporary contract hires
Rev: 12/12/13
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Exhibit 3a
SALARY COMMISSION PAY PLAN
EFFECTIVE APRIL 1, 2004
EXECUTIVE TIERS
Tier Positions Pay Grade
1 Mayor A-20
2 Managing Director A-19
Prosecuting Attorney
3 Fire Chief A-18
Police Chief
Corporation Counsel
Director of Human Resources
Director of Environmental Management
Finance Director
Housing Administrator
Planning Director
Director of Public Works
4 Director of Data Systems A-17
Director of Parks and Recreation
Director of Liquor Control
Director of Research and Development
County Clerk
Legislative Auditor
The deputy or assistant positions to the above identified executives are
assigned to the next lower pay grade of the appropriate executive. For
example, the Managing Director is assigned pay grade A-19 and the Deputy
Managing Director is assigned pay grade A-18. The County Clerk is assigned
pay grade A-17 and the Deputy County Clerk is assigned pay grade A-16.
12/12/08
ATT. E
oF
Harry Kim .ce**L f M rr!,0, J.Wiff am Sanborn
Mayor f ,� � Chair
*6 i':;:4:;'e--;
County of Hawaii
Salary Commission
Aupuni Center- 101 Pauafti Street,Suite No.2• Hilo,Hawaii• 96720-4224• (808)961-8361. Fax(808)961-8617
TDD(808)961-8619• e-mail:cofidcs@interpac.net•Jo6s Information:Job Hotline(808)961-8618• e-mail:jobs@co.hawaii.hi.us
March 18, 2004
The Honorable Harry Kim, Mayor
County of Hawai'i
25 Aupuni Street
Hilo, Hawai'i 96720
Dear Mayor Kim:
The Salary Commission, at its March 16, 2004 meeting, took action to provide for pay
adjustments for various County executives. These pay adjustments are described in the
enclosed "Salary Commission Pay Plan."
The Commission has established four tiers of executives, each tier being compensated at
a different pay grade. The tiers and pay grade assignments are as follows:
Tier Position Pay Grade
1 Mayor A-20
2 Managing Director A-19
Prosecuting Attorney
Fire Chief
Police Chief
Corporation Counsel
Director of Personnel
3 Director of Environmental Management A-18
Finance Director
Housing Administrator
Planning Director
Director of Public Works
Members:
Joel W.Nye,Vice Chair;Yoshiichi"Joe"Tanaka,Secretary;Jason A.Hashimoto; Glenn S.Hara; Gerald Kita;Tsukasa Ishii;Pau(Mann
The Honorable Harry Kim, Mayor
March 18, 2004
Page 2 of 3
Tier Position Pay Grade
Director of Data Systems
Director of Parks&Recreation
4 Director of Liquor Control A-17
Director of Research &Development
County Clerk
Legislative Auditor
The deputy or assistant positions to the above-identified executives have been assigned to
the next lower pay grade of the appropriate executive. For example, the Managing
Director is assigned pay grade A-19 while the Deputy Managing Director is assigned pay
grade A-18. The County Clerk is assigned pay grade A-17 while the Deputy County
Clerk is assigned pay grade A-16.
The increased costs associated with the Commission's pay adjustments are:
FY 2003-2004 $ 36,178.83
FY 2004-2005 $188,478.55
Total Costs Over Two Years $224,657.38
Details concerning the increased costs are found in the second enclosure.
In addition to the pay adjustments, we have developed and adopted a pay plan whereby:
1. Incumbents will move to the next higher step in their assigned pay grade after
rendering two years service at the lower step. (An exception is made for
transition purposes to this new pay plan. See enclosure for details.)
2. All new appointees are to be compensated at Step A of the appropriate pay
grade. An appointing authority may request the Salary Commission to allow
for the appointment to be at a higher step.
3. Re-elected officials(mayor and prosecuting attorney) may continue to receive
compensation at the step they held immediately prior to their taking office in
the same position.
4. Executives reappointed to positions in the same or lower pay grades than the
positions they held prior to their reappointment shall be compensated at the
same step they held prior to their reappointment.
The Honorable Harry Kim, Mayor
March 18. 2004
Page 3 of 3
We ask that you take appropriate action to implement the Commission's decision as
reflected herein and on the attachment hereto.
If you have any questions, you may call Mike Ben at 961-8361.
Thank you for your attention to this matter.
Sincerely,
cGina. ( .
J. William Sanborn, Chair
Salary Commission
Enclosures
Cc: County Executives
James Arakaki, Chair, County Council
Enclosure 1
Salary Commission Pay Plan for Executives
Schedule A attached hereto is effective April 1, 2004.
2. Effective April 1, 2004, the following positions are assigned to pay grades
as designated below:
Position Pay Grade Assignment
Mayor A-20
Managing Director. A-19
Prosecuting Attorney A-19
Fire Chief A-18
Police Chief A-18
Corporation Counsel A-18
Director of Personnel A-18
Director of Environmental Management A-18
Finance Director A-18
Housing Administrator A-18
Planning Director A-18
Director of Public Works A-18
First Deputy Prosecuting Attorney A-18
Deputy Managing Director A-18
Director of Data Systems A-17
Director of Parks & Recreation A-17
Director of Liquor Control A-17
Director of Research & Development A-17
Legislative Auditor A-17
County Clerk A-17
Deputy Fire Chief A-17
Deputy Police Chief A-17
Assistant Corporation Counsel A-17
Deputy Director of Personnel A-17
Deputy of Environmental Management A-17
Deputy Finance Director A-17
Deputy Planning Director A-17
Deputy Director of Public Works A-17
Deputy Director of Parks & Recreation A-i 6
Deputy Director of Research & A-16
Development
Deputy County Clerk A-16
3. Effective April 1, 2004, the following positions are assigned to steps pay
grades as designated below:
Position Step Assignment
Mayor A
Managing Director A
Enclosure 2
Page 2 of 3
Prosecuting Attorney A
Fire Chief C
Police Chief C
Corporation Counsel A
Director of Personnel A
Director of Environmental Management A
Finance Director A
Housing Administrator A
Planning Director A
Director of Public Works A
First Deputy Prosecuting Attorney A
Deputy Managing Director A
Director of Data Systems A
Director of Parks and Recreation A
Director of Liquor Control A
Director of Research & Development A
Legislative Auditor A
County Clerk A
Deputy Fire Chief C
Deputy Police Chief C
Assistant Corporation Counsel A
Deputy Director of Personnel A
Deputy of Environmental Management A
Deputy Finance Director A
Deputy Planning Director A
Deputy Director of Public Works A
Deputy Director of Parks & Recreation A
Deputy Director of Research & A
Development
Deputy County Clerk A
4. Effective April 1, 2004, a step movement plan is established whereby
incumbents shall move to the next higher step upon rendering two years
service at a particular step. The movement to the next higher step shall
occur on the anniversary date of their appointments. Provided, current
incumbents (on board immediately prior to April 1, 2004) shall move to the
next step on or after April 1, 2005 on their anniversary date.
5. Effective April 1, 2004, any new appointment made shall be at Step A of
the pay grade designated for the position; provided the Commission may
authorize appointment at a higher step upon request by the appropriate
appointing authority. The request shall be accompanied by a reasonable
explanation upon which the Commission may act. When such placement
to a higher step is authorized by the Commission, the Commission may
Enclosure 2
Page 3 of 3
place other appointees at higher steps it deems appropriate to maintain
pay relationships among appointees.
6. Effective April 1, 2004, whenever an incumbent Mayor or Prosecuting
Attorney is reelected, that individual will continue to be compensated at
the pay grade and step the incumbent has at the time of the election,
and will continue to be eligible for step movement based on the original
anniversary date of appointment.
7. Effective April 1, 2004, whenever a Mayor is reelected and reappoints his
cabinet to the same positions held as in the first term of office, the
appointees will continue to be compensated at the pay grade and step
as at the time of the election and will continue to be eligible for step
movement based on their original anniversary date of their appointments.
Any individual appointed to another position will be compensated at the
beginning step of the appropriate pay grade; provided any individual
appointed to another position in the same or lower pay range will be
compensated at the same step the individual has immediately prior to the
individual's new appointment. Example: An individual compensated at
A-18, Step C is appointed to a position compensated at A-17. The
individual's step will remain Step C in pay grade A-17.
8. Schedule B effective April 1, 2005 attached hereto. Schedule B replaces
Schedule A.
Attachments
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2013 Salary Commission Members
Term Ranges
District 1
Pudding Lassiter,Vice-Chair(2013)
Confirmed: 3/9/12 (via C-607/2010-2012 council term)
Sworn in: 4/30/12
Term span: 2012-2016
Term expires: 12/31/16
Next term span: 2017-2021
Political affiliation: None
District 2
Brian J. De Lima
Confirmed: 11/16/11 (via C-432/2010-2012 council term)
Sworn in: 12/19/11
Term range: 2011-2015
Term expires: 12/31/15
Next term span: 2016-2020
Political affiliation: Democrat
District 3
Marcella L. Stroh,Secretary(2012)
Confirmed: 11/16/11 (via C-432/2010-2012 council term)
Sworn in: 12/19/11
Term span: 2011-2015
Term expires: 12/31/15
Next term span: 2016-2020
Political affiliation: Democrat
4
Vacant
District 5
Karolyn P. Lundkvist, Chair(2013)
Confirmed: 12/02/09 (via C-600/2008-2010 council term)
Sworn in: 12/10/09
Term span: 2009-2013
Term expires: 12/31/13
Next term span: 2014-2018
Political affiliation: Republican
ATT. K
f
District 6
Melvin S. Morimoto
Confirmed: 9/18/13 (via C-390/2012-2014 council term)
Sworn in: 10/18/13
Term span: 2013-2017
Term expires: 21/31/17
Next term span: 2018-2022
Political affiliation: None
District 7
George J. Handgis
Confirmed: 11/16/11 (via C-432/2010-2012 council term)
Sworn in: 12/19/11
Term span: 2013-2017
Term expires: 12/31/17
Next term span: 2018-2022
Political affiliation: Republican
PISt 8
Vacs
District 9
Michael B.Sumja
Confirmed: 1/23/13 (via C-38/2012-2014 council term)
Sworn in: 2/13/13
Term span: 2010-2014
Term expires: 12/31/14
Next term span: 2015-2019
Political affiliation: Democrat
2009-2010, 2010-2011, 2011-2012, 2012-2013, 2013-2014, 2014-2015, 2015-2016, 2016-2017
November 6,2013