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HomeMy WebLinkAboutAC Minutes 11February2014 William P.Kenoi JNZ-4 OF Duane Kanuha Mayor Director `r Bobby Command _- - Deputy Director �rF•os•M►•'� County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center 101 Pauahi Street,Suite 3 Hilo,Hawaii 96720 Phone(808)961-8288 Fax(808)961-8742 Tuesday, February 11, 2014 Meeting Minutes CALL TO ORDER Chairperson Patti Pinto called the Puna Community Development Plan(PCDP) Action Committee (AC) meeting to order at 3:02 p.m. in the Kea"au Community Center. The following persons were present: Action Committee: Patti Pinto, Sharon Daun, Farris Etterlee, Leila Kealoha (departed meeting at 6:03pm), June Conant and Oshi Simsarian. Susan Osborne arrived at 3:13p.m. (Susan departed meeting at 6:02pm), Rene Siracusa and Elmer Solis were not in attendance. Staff. Larry Brown - PCDP Project Manager, Keiko Mercado - PCDP Planning Assistant and Hans Santiago - County Planner Members of the Public: 11 ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: I. Farris announced that Hawaiian Telcom has received grant monies from the Federal Communications Commission's Connect America Fund for accelerated broadband build-out from Orchidland to Volcano. The expansion will be limited to areas that already have existing phone lines and power poles. 2. Larry announced that the Mayor's Budget Proposal Package to the Council will include 4 of the 5 CIP requests from the Action Committee. The four CIP requests that are included in the Budget Proposal are: a. Post Office Road Extension Project b. Hwy 137 Scenic Paths Project C. Hwy 137 Path Feasibility Study d. Hwy 132 Shoulder Improvements Project PUBLIC TESTIMONY: Four people signed up to testify, two of the four testifiers deferred their testimony until the agenda item came up for consideration by the AC. 1. Stephanie Bath testified on agenda item 92 under New Business, Connectivity and Emergency Response. She read portions of a letter that was submitted as testimony via email. Stephanie's testimony is referenced as Communication No. 2014-10 on the PCDP website. 2. Toni Roberts—Civil Defense, Community Emergency Response Team (CERT) testified on agenda item 92 under New Business, Connectivity and Emergency Response. Toni stressed that she is in strong support of the PREP Fair and everything the CERSC stands for and also recognized Stephanie's concerns for identifying connectivity locations. APPROVAL OF MINUTES: June moved to approve the minutes of the January 14, 2014 meeting as submitted. Second by Farris. The motion to approve the minutes as amended passed with 6 votes aye (Susan was not yet present). NEW BUSINESS: 1. Greggor Ilagan, Council Member District 4: Council Member Ilagan gave a brief overview and navigational demonstration of his County based website. Information and current activity of the happenings in District 4 are kept up to date on this website that is easily accessible by the public. 2. Connectivity and Emergency Response Subcommittee (CERSC): Public Testimony: 1. Glenda, Office Manager for the Hawaiian Acres Road Committee, testified that G Road is "terrible" and that F Road is already a two-lane road and has never flooded. She also noted that portions of roads 9, 10 and 1 I are in a flood zone and can be impassable during heavy flooding so they would not make for good emergency roads. 2. John Breitmeier, resident of Fern Acres on the back end, testified that he supports the idea of connectivity, especially for the back ends of the subdivisions. His recommendations would be to use Gardenia and F or Anthurium and G. Marlene Hapai (CERSC) announced that the 2014 PREP Fair will be held on August 30, 2014 at Kea`au High School from 9am-3pm. $4,000 dollars of Zendo Kern's contingency fund has been appropriated for the 2014 PREP Fair. Data collection packets were sent out to all subdivisions in an attempt to gather more community input on connectivity, and as this data is returned it will be reviewed, categorized and prioritized by the CERSC. 3. Mass Transit Subcommittee (MTSC): Marty Mimmack resigned from the position of Chairperson. MTSC is currently seeking a new Chairperson. Jon Olson attended a meeting of the Joint Traffic Safety Committee and reports that there was an island wide study of bus stops and he is going to try and get a copy of said study. 4. Communication No. 2014-9: Pahoa Regional Town Center Plan Subcommittee (PRTCPSC): Sharon Daun noted that she would like the letter to be a little more respectful to Mayor Kenoi. Sharon moved to approve the draft letter to Mayor Kenoi, second by Farris. A discussion then ensued to amend and formalize the letter. 2 Oshi moved to remove the sentence "We are not quite sure where we stand on this issue right now. "and add the following text: "We request that a decision be made determining which alternative is to be chosen, in-house or an outside consultant. Then, as promptly as possible the chosen alternative needs to be implemented so that the Pahoa Plan can proceed. " Second by Farris. Motion passed with 7 votes aye. Sharon moved to change the salutation to "Aloha Mayor Kenoi"and remove the sentence "Imua Pahoa, Center of the Punaverse?"and also change the closing to "Mahalo", deleting the "Billy". Second by Sharon. Motion passed with 7 votes aye. The motion to approve the letter as amended passed with 7 votes aye. 5. Mt. View Community Village Center Plan Report: Patti reported that their committee meets on the 2nd Thursday of every month at the Mt. View Elementary School cafeteria. They have 12 very committed members and a larger email base. Currently they are collecting surveys and also participating in some outreach to gather as much information on culture and history as they can from the long-term residents in the community. The committee is very interested in gaining student opinions but has been unable to gain permission form the DOE to hold any Q & A sessions with the older students. If permission isn't granted by March, the committee will abandon this idea. 6. Communication No. 2014-6: Puna Community Certified Kitchen: Oshi moved to approve the draft letter submitted by Rene, second by Sharon. Leila suggested that the letter contain a subject line addressing the fact that it is drafted in support of the certified kitchen. Farris moved to table the discussion until the next meeting when Rene is present. Second by Leila. Oshi and Sharon moved and seconded to withdraw their original motion. Motions passed with 7 votes aye. 7. Communication No. 2014-8: Farris moved to approve the draft letter in support of the removal ofAlbizia trees as written. Second by Oshi. Motion passed with 7 votes aye. Sharon moved to amend the last paragraph, adding after the last sentence "In addition, we request that native and Polynesian species of vegetation be planted in its place. " Second by Oshi. Motion passed to accept the draft letter as amended with 6 votes aye and I vote to abstain by Leila. 8. Communication Nos. 2014-5 and 2014-7: Zendo Kern, Council Member District 5 Updates: Nadia Malloe, Council Aide for Council Member Zendo Kern, was present to answer any questions the AC may have re: Communication Nos. 2014-5 and 2014-7. Larry reported that the appraisal for the Pahoa land acquisition has been finalized and that funding was included in the just passed bond authorization bill. The County can now begin negotiations with the landowners to move forward with the Parking Lot Land Acquisition and Development next to Luquin's in Pahoa(Ref. 95b on Communication No. 2015-7). 3 9. AC members asked for specifics as to where the improvements would be for the Kuauli/Hwy. I I access improvements (Ordinance No. 13-66). However,Nadia was unable to share that information at this time. 10. AC members also had several questions re: Bill 96, with regards to Farmer's Markets, Nadia informed the AC that the language of the Bill was still being revised. 11.AC Training: It was decided by AC members, through discussion, to schedule two informal training sessions. Both of these training sessions will take place during the workday at the County Department of Planning. The first session will be on general operating procedures and the history of the PCDP, it will take place in April. The second session will be on budgeting and the CIP process, it will take place in May. These sessions will be for AC Member training only and not open to the public. The AC will not engage in discussion of any matters that may come before them in a future public meeting. 12.November 11, 2014 AC Meeting: Larry pointed out that the regularly scheduled November 11 meeting is on Veteran's Day (a State and County holiday) and that the AC could either vote to hold their November meeting on a different day or forego meeting in November. Susan moved that the November 11, 2014 AC Meeting date be changed to November 18, 2014. Second by June. The motion passed with 7 votes aye. UNFINISHED BUSINESS: 1. Draft Revisions to the PCDP Action Priority List: Larry gave a brief overview of the matrix as one possibility of anew way to maintain a "projects list". Larry and Keiko will update at least one section of the matrix so that the AC can view it in its entirety to see if they agree with the layout etc. AGENDA REQUESTS FOR NEXT MEETING: (March 11, 2014) 1. Review of a letter drafted by Rene in support of the Puna Community Certified Kitchen. ADJOURNMENT: The Chair, without objection, adjourned the meeting at 6:04 p.m. 4 William P.Kenoi JNZ-4 OF Duane Kanuha Mayor Director `r Bobby Command _- - Deputy Director �rF•os•M►•'� County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center 101 Pauahi Street,Suite 3 Hilo,Hawaii 96720 Phone(808)961-8288 Fax(808)961-8742 Tuesday, February 11, 2014 Meeting Minutes CALL TO ORDER Chairperson Patti Pinto called the Puna Community Development Plan(PCDP) Action Committee (AC) meeting to order at 3:02 p.m. in the Kea"au Community Center. The following persons were present: Action Committee: Patti Pinto, Sharon Daun, Farris Etterlee, Leila Kealoha (departed meeting at 6:03pm), June Conant and Oshi Simsarian. Susan Osborne arrived at 3:13p.m. (Susan departed meeting at 6:02pm), Rene Siracusa and Elmer Solis were not in attendance. Staff. Larry Brown - PCDP Project Manager, Keiko Mercado - PCDP Planning Assistant and Hans Santiago - County Planner Members of the Public: 11 ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: I. Farris announced that Hawaiian Telcom has received grant monies from the Federal Communications Commission's Connect America Fund for accelerated broadband build-out from Orchidland to Volcano. The expansion will be limited to areas that already have existing phone lines and power poles. 2. Larry announced that the Mayor's Budget Proposal Package to the Council will include 4 of the 5 CIP requests from the Action Committee. The four CIP requests that are included in the Budget Proposal are: a. Post Office Road Extension Project b. Hwy 137 Scenic Paths Project C. Hwy 137 Path Feasibility Study d. Hwy 132 Shoulder Improvements Project PUBLIC TESTIMONY: Four people signed up to testify, two of the four testifiers deferred their testimony until the agenda item came up for consideration by the AC. 1. Stephanie Bath testified on agenda item 92 under New Business, Connectivity and Emergency Response. She read portions of a letter that was submitted as testimony via email. Stephanie's testimony is referenced as Communication No. 2014-10 on the PCDP website. 2. Toni Roberts—Civil Defense, Community Emergency Response Team (CERT) testified on agenda item 92 under New Business, Connectivity and Emergency Response. Toni stressed that she is in strong support of the PREP Fair and everything the CERSC stands for and also recognized Stephanie's concerns for identifying connectivity locations. APPROVAL OF MINUTES: June moved to approve the minutes of the January 14, 2014 meeting as submitted. Second by Farris. The motion to approve the minutes as amended passed with 6 votes aye (Susan was not yet present). NEW BUSINESS: 1. Greggor Ilagan, Council Member District 4: Council Member Ilagan gave a brief overview and navigational demonstration of his County based website. Information and current activity of the happenings in District 4 are kept up to date on this website that is easily accessible by the public. 2. Connectivity and Emergency Response Subcommittee (CERSC): Public Testimony: 1. Glenda, Office Manager for the Hawaiian Acres Road Committee, testified that G Road is "terrible" and that F Road is already a two-lane road and has never flooded. She also noted that portions of roads 9, 10 and 1 I are in a flood zone and can be impassable during heavy flooding so they would not make for good emergency roads. 2. John Breitmeier, resident of Fern Acres on the back end, testified that he supports the idea of connectivity, especially for the back ends of the subdivisions. His recommendations would be to use Gardenia and F or Anthurium and G. Marlene Hapai (CERSC) announced that the 2014 PREP Fair will be held on August 30, 2014 at Kea`au High School from 9am-3pm. $4,000 dollars of Zendo Kern's contingency fund has been appropriated for the 2014 PREP Fair. Data collection packets were sent out to all subdivisions in an attempt to gather more community input on connectivity, and as this data is returned it will be reviewed, categorized and prioritized by the CERSC. 3. Mass Transit Subcommittee (MTSC): Marty Mimmack resigned from the position of Chairperson. MTSC is currently seeking a new Chairperson. Jon Olson attended a meeting of the Joint Traffic Safety Committee and reports that there was an island wide study of bus stops and he is going to try and get a copy of said study. 4. Communication No. 2014-9: Pahoa Regional Town Center Plan Subcommittee (PRTCPSC): Sharon Daun noted that she would like the letter to be a little more respectful to Mayor Kenoi. Sharon moved to approve the draft letter to Mayor Kenoi, second by Farris. A discussion then ensued to amend and formalize the letter. 2 Oshi moved to remove the sentence "We are not quite sure where we stand on this issue right now. "and add the following text: "We request that a decision be made determining which alternative is to be chosen, in-house or an outside consultant. Then, as promptly as possible the chosen alternative needs to be implemented so that the Pahoa Plan can proceed. " Second by Farris. Motion passed with 7 votes aye. Sharon moved to change the salutation to "Aloha Mayor Kenoi"and remove the sentence "Imua Pahoa, Center of the Punaverse?"and also change the closing to "Mahalo", deleting the "Billy". Second by Sharon. Motion passed with 7 votes aye. The motion to approve the letter as amended passed with 7 votes aye. 5. Mt. View Community Village Center Plan Report: Patti reported that their committee meets on the 2nd Thursday of every month at the Mt. View Elementary School cafeteria. They have 12 very committed members and a larger email base. Currently they are collecting surveys and also participating in some outreach to gather as much information on culture and history as they can from the long-term residents in the community. The committee is very interested in gaining student opinions but has been unable to gain permission form the DOE to hold any Q & A sessions with the older students. If permission isn't granted by March, the committee will abandon this idea. 6. Communication No. 2014-6: Puna Community Certified Kitchen: Oshi moved to approve the draft letter submitted by Rene, second by Sharon. Leila suggested that the letter contain a subject line addressing the fact that it is drafted in support of the certified kitchen. Farris moved to table the discussion until the next meeting when Rene is present. Second by Leila. Oshi and Sharon moved and seconded to withdraw their original motion. Motions passed with 7 votes aye. 7. Communication No. 2014-8: Farris moved to approve the draft letter in support of the removal ofAlbizia trees as written. Second by Oshi. Motion passed with 7 votes aye. Sharon moved to amend the last paragraph, adding after the last sentence "In addition, we request that native and Polynesian species of vegetation be planted in its place. " Second by Oshi. Motion passed to accept the draft letter as amended with 6 votes aye and I vote to abstain by Leila. 8. Communication Nos. 2014-5 and 2014-7: Zendo Kern, Council Member District 5 Updates: Nadia Malloe, Council Aide for Council Member Zendo Kern, was present to answer any questions the AC may have re: Communication Nos. 2014-5 and 2014-7. Larry reported that the appraisal for the Pahoa land acquisition has been finalized and that funding was included in the just passed bond authorization bill. The County can now begin negotiations with the landowners to move forward with the Parking Lot Land Acquisition and Development next to Luquin's in Pahoa(Ref. 95b on Communication No. 2015-7). 3 9. AC members asked for specifics as to where the improvements would be for the Kuauli/Hwy. I I access improvements (Ordinance No. 13-66). However,Nadia was unable to share that information at this time. 10. AC members also had several questions re: Bill 96, with regards to Farmer's Markets, Nadia informed the AC that the language of the Bill was still being revised. 11.AC Training: It was decided by AC members, through discussion, to schedule two informal training sessions. Both of these training sessions will take place during the workday at the County Department of Planning. The first session will be on general operating procedures and the history of the PCDP, it will take place in April. The second session will be on budgeting and the CIP process, it will take place in May. These sessions will be for AC Member training only and not open to the public. The AC will not engage in discussion of any matters that may come before them in a future public meeting. 12.November 11, 2014 AC Meeting: Larry pointed out that the regularly scheduled November 11 meeting is on Veteran's Day (a State and County holiday) and that the AC could either vote to hold their November meeting on a different day or forego meeting in November. Susan moved that the November 11, 2014 AC Meeting date be changed to November 18, 2014. Second by June. The motion passed with 7 votes aye. UNFINISHED BUSINESS: 1. Draft Revisions to the PCDP Action Priority List: Larry gave a brief overview of the matrix as one possibility of anew way to maintain a "projects list". Larry and Keiko will update at least one section of the matrix so that the AC can view it in its entirety to see if they agree with the layout etc. AGENDA REQUESTS FOR NEXT MEETING: (March 11, 2014) 1. Review of a letter drafted by Rene in support of the Puna Community Certified Kitchen. ADJOURNMENT: The Chair, without objection, adjourned the meeting at 6:04 p.m. 4